DLA

Product Data Management Initiative Overview Joint Aviation Conference

Agenda

PDMI Program Overview

Product Lifecycle Management Capabilities PDMI Solution Discussion Improvement Opportunities

Program Overview
Business Systems Modernization - BSM - End-to-end ERP - Order Fulfillment, Planning, Procurement, Financial Integrated Data Environment IDE - Esynchronizes DLAs Internal Processes - Provides DOD-wide Log Data Exchange & Interoperability Customer Relationship Management CRM - Processes, Tools and People to Move from Transaction-based to Partner Relationships Product Data Management Initiative (PDMI) - Will Deliver a DLA-wide Product Data/Product Lifecycle Management and Collaboration System Distribution Planning Management System - DPMS - Robust Material Positioning & Warehouse Optimization - Global Decision Making & Management for 25 Depots BSM Energy - Commercial Software, Deploying Now Reutilization & Modernization Program - Enhancing/Modernizing the DRMS Common Food Management System - CFMS - Combines retail functionality with wholesale functionality of Subsistence Total Order and Receipt Electronic System

Program Overview
DLA's overall transformation strategy requires all DLA business operations to upgrade their IT capabilities, including Technical and Quality functions BSM Release 2.0 functional blueprinting identified the need for technical document management and workflow management As a result, DLA has begun an Agency-wide Product Data Management Initiative (PDMI) whose objectives are to: Increase the accuracy and accessibility of product data needed to make informed engineering and procurement actions Provide a single enterprise application that supports one location and access of product data for authorized users Link to the SAP application being developed and implemented where required to support ongoing business processes PDMI Program Office Established in Oct 2004
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Program Definition
The PDMI is the DLAs strategy for transforming the Agencys Technical and Quality business processes and capabilities. The Technical and Quality business process is one of the five core business processes comprising DLAs BSM strategy. The PDMI will provide part of the Technical and Quality business process solution
PDMI
preparation Document maintenance/version management Document repository (JEDMICS) Collaboration with customers & suppliers ECP/ECN management
Bidset

I D E

BSM
Tech review of PRs Match PR with specs & QAP Tech/Quality history Vendor performance management Product quality complaint mgmt Bills of Material Packaging data

FLIS/CRS
National Stock Number items New item introduction Item descriptions Establishment & Maintenance of NSN relationships Reference data

Services Data Environment (Army PLM plus)

PDMI Capabilities
Consolidate DLA Technical Data From:
Multiple JEDMICS Shared drives Personal computers Desk drawers

Create Bid Sets

Replace DBI, ABI, CAPERS

Link to Existing Databases:

ASSIST MEDALS

Provide Data Accessibility & Visibility to:

Product specialists TQ community Customers Suppliers

Allow Collaboration on:

Engineering support Specification preparation

Establish Capability for Future Links to:

Service data repositories OEM data repositories

Take advantage of current product lifecycle management capabilities

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Vision/Strategy
PDMI Objective
Increment 1
Integration with BSM

Automated Capabilities for the Management and Use of Product Data Supporting DLA Business Processes
Increment 2

Technical data repository Bidset preparation Interface to ASSIST & MEDALS Replace ESA and JEDMICS

Automation of Tech Businesses

Increment 3
Integration with Design Activities

Technical programs Specification authoring GEM program

Collaboration with Design Activities Links to Services Engineering Data Links to Vendor Drawings
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Increment I High Level Schedule

8/05 9/05 10/05 11/05 12/05 1/06 2/06 3/06 4/06 5/06 6/06 7/06 8/06 9/06
Sustainment Oct. Dec. 06

BPR

10/25 SRR

Design
12/08 PDR

01/09 CDR

Test Pass 1
04/10 TRR

Test Pass 2

Test Pass 3
08/08 DRR

Develop
Milestone Progress Checkpoint
Mock 1
02/08 IPR 03/08 IPR

Test
05/08 IPR 06/08 IPR

D e p l o y

OTRR Monthly Status Reports

09/08 Go Live

Mock 2

Mock 3

Mock 4

Legacy Support

Migration Design

Mock Migrations Training Design, Development, Test, TTT Organizational Design Communications

Cutover

System Stabilization / OT&E

PDMI Application View

Enterprise Portal SAP Workflow

Services / Warfighters
Create Form 339 View documents Document Document Viewer Viewer Technical and quality reporting

SAP Business Warehouse SAP Business Warehouse Document metadata Document metadata SAP Document SAP Document Mgmt System Mgmt System Organize technical data Link to product metadata Update asset index Product Data and IXOS Document Vault

Material reviews

SAP C-Folders

Process Form 339s

SAP SAP SmartSmartForms Forms

Send tech data for Form 339

Document To Material association

Post Bid sets Search for technical data

OEMs / Suppliers

View Bid sets

PDMI

Update standards data

Physical Data Stores Mylars

Material Material Mgmt Module Mgmt Module Manage product definition Manage business rules for material management (CSI, SPC etc)

Update master data

BSM

Enterprise Application Integration

DoD JEDMICS

MEDALS

ASSIST

FLIS
6 PDMI 503

Agenda
PDMI Program Overview
Product Lifecycle Management Capabilities PDMI Solution Discussion Improvement Opportunities

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PLM Scope
PLM makes all product and project specific information available throughout the organization and also with customers and partners across enterprise boundaries.

First idea

Start of production

End of production

Obsolescence

Product Design and Launch

Production and Distribution

Aftermarket Service / Product Withdrawal

Customer Relationship Management

Profitability target Volume Price

Supply Chain Management

Product Lifecycle Management

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PLM Evolution
Two clear trends have emerged in PLM: Inclusion and Collaboration.

Solution for the engineering function Store and manage engineering drawings and related CAD files.

Additional capabilities such as change orders, configuration management and visualization Information silos Sequential information flow Lack of tracking

Convert sequential processes into collaborative networks with all partners involved component suppliers, contract manufacturers, customers, third party design partners.

Enterprise Data Management

Cooperation Between Enterprises

Client Client

Collaborative Businesses
Brand Owner Contract Engineer

Components Supplier

Marketing Engineering Production

Delivery / Service

Services Supplier

OEM

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Process Integration
PLM enables a level of process and organization integration which was not previously achievable.

Functional Integration Levels

Teams Integration Levels

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Integrated Product Environment

Shop Floor Execution

CAD
Items BOMs Drawings

Illustrative

Shop Floor
BOMs / Routings Visual Aids / Mfg Instructions

Computer Aided Design

ERP

ERP
Items BOMs ECs

PLM Application

CRM Application
CRM Application Customer Support Application

Customer Needs / Requirements Order Configurations

Customer Support
As-Maintained Product Data Repair / Warranty Data

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Business Benefits
Benefit Reduce Time to Market How Achieved Better coordination between development and manufacturing Sharing accurate content across the organization Quicker and more accurate decision-making during development

Increase Revenues

Reduce time to volume through manufacturing/development coordination Requirements management process integrated with marketing Improved resource allocation for development projects
Improved change management processes and communication Better equipment and plant performance through improved maintenance and utilization Integrated quality management across development, production, and maintenance Improved service offerings Responsive product development

Reduce Costs

Improve Product Quality

Increase Customer Satisfaction

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Agenda
PDMI Program Overview
Product Lifecycle Management Capabilities PDMI Solution Discussion Improvement Opportunities

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Introduction to SAP PLM

SAP Enterprise Portals
SAP HR SAP Financials Industry Solutions

The SAP PLM solution supports all the processes related to customer requirements, product specification, product engineering and project management.

SAP SCM

SAP E-Procurement SAP PLM

SAP CRM SAP BI

SAP Exchange

Life-Cycle Data Management Asset Life-Cycle Management

Document Management Technical Assets Management Project Planning Design Collaboration

Product Structure Management

Recipe Management

Integration

Change & Configuration Management Work Clearance Management Program Management Enterprise Portal Content

Preventive and Predictive Maintenance Project Execution

Maintenance Execution

Program & Project Management

Life-Cycle Collaboration and Analytics Quality Management Environment, Health & Safety

Interfaces

Collaborative Project Quality Collaboration Management Quality Control Hazardous Substance Management Dangerous Goods Management

Analytics

Audit Management Basic Data and Tools Product Safety

Quality Improvement Waste Management Industrial Hygiene and Safety Occupational Health

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Lifecycle Data Management

Lifecycle Data Management provides integrated engineering capabilities for managing requirements, bills of materials, routing and resource data, recipes, CAD models, and related technical documents.
Document Management
Manage specifications, bills of material, routing data, project structures, recipes and related technical documents

Product Structure Management Integration

Fully supported out-of-the-box integration to different computer aided design (CAD) systems

Change and Configuration Management

Manage the conceptual and early design phase with product designer capability to maintain maximum flexibility for adding and deleting documents, drawings and materials
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Asset Lifecycle Management

Asset Lifecycle Management assists in equipment planning, operation, maintenance, and replacement process and enables greater control and accuracy

Technical assets management

Equipment structures, documentation

Business partner collaboration

Purchasing of services and parts

Preventive maintenance Work clearance management Work order cycle (asset planning, route planning, shutdown planning)

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Program and Project Management

Program & Project Management provides capabilities to plan, manage, and control product portfolios and the complete product development process

Strategic Program Management Life Cycle Profitability Analysis

Perform Earned-Value and profitability analysis by consolidating earnings and profitability over the entire life cycle

Project Management
Plan and manage project schedules and resources

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Lifecycle Collaboration
Life Cycle Collaboration integrates development partners, customers and suppliers and allows them to communicate information across virtual teams.

Design Collaboration

Collaborative Project Management

Quality Collaboration Supplier Collaboration Enterprise Portal Content PLM Analytics

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Quality Management
Quality Management enables continuous process improvement through collaboration and sustained quality control.

Quality engineering
Engineering workbench, audit management vendor evaluation, stability study

Quality control
Inspectors workplace, mobile inspections statistical process control (SPC)

Quality improvement
QM manual, notifications, Internet service requests, solution database

Quality collaboration

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Environmental Health and Safety

Environmental Health and Safety ensures regulatory compliance, helps to maintain a positive public image and safe working environment.
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ca. Goldfarbe leichtentzndlich highly flammable facilement inflammable

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Product safety
Specification management/phrase management

Testsubstance Article: 0041504711 Batch: 1234567890

08-19-1998 Leichtentzndlich. Reagiert mit Wasser unter Bildung giftiger und leichtentzndlicher Gase. tzend. Eingeatmete tzende Substanzen knnen zu einem toxischen Lungendem fhren. US: Highly flamable. Contact with water liberates toxic, highly flammable gas. Corrosive. Inhaled corrosive substances can lead to a toxic oedema of the lungs. F: Facilement inflammable. Au contact de l'eau dgage des gaz toxiques et extrmement inflammables. Corrosif. L'inhalation de substances corrosives peut provoquer un oedme toxique pulmonaire. D:

Dangerous goods management

Dangerous goods regulation data

tzend corrosive corrosif

Industrial hygiene and safety

Safety site inspections, risk assessment

Waste management
Disposal processing

Occupational health
Health surveillance protocols, medical service

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User Experience

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Agenda
PDMI Program Overview
Product Lifecycle Management Capabilities PDMI Solution Discussion Improvement Opportunities

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PDMI Process Model

During blueprinting we defined 4 overall process areas and associated processes that define PDMI. 7 of those processes are in scope for Increment 1
Item Introduction
Item Screening Create Item & Store Docs

Item Definition
Analysis & Prioritize Doc Develop Doc Control Item Master Data Mgmt Data Dissemination

End of Life
EOL Analysis Collab Disposition

Component Management (out of scope for Increment I)

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Process Improvements
During blueprinting, we identified process improvements throughout the 7 in-scope processes. Major changes fall into three categories: Item Introduction Create Items and Store Documents Document Management Document Control Document Development Dissemination Disposition Solicitation Support Analysis and Prioritization Item Master Data Management Dissemination
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Process Improvements
Item Introduction DLIS catalogers have access to technical data to fully describe new items All LR technical data passes through DLIS, complementing the BSM R2.2 LR solution DLIS catalogers scan and store documentation during cataloging DLIS catalogers and DLA product specialists can collaborate using SAP cFolders Technical data established in SAP DMS at time of item creation (LR or SSR)
Item Introduction Item Definition End of Life

Item Screening

Create Item & Store Docs

Analysis & Prioritize

Doc Develop

Doc Control

EOL Analysis

Collab

Disposition

Data Dissemination

Item Charact Mgmt

Component Management (out of scope for Increment I)

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Process Improvements
Document Management Consolidated processes for managing all document types (drawings, specifications, etc.) Proactively acquire correct versions and revisions of technical data Up-front creation of document structures to streamline dissemination Reuse of document structures across multiple NSNs

Item Introduction

Item Definition

End of Life

Item Screening

Create Item & Store Docs

Analysis & Prioritize

Doc Develop

Doc Control

EOL Analysis

Collab

Disposition

Data Dissemination

Item Charact Mgmt

Component Management (out of scope for Increment I)

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Process Improvements
Solicitation Support Technical reviews based on planned buys, reducing TQ contribution to ALT Single, enterprise-wide solution for document distribution Integration of engineering support requests into primary product specialist application (SAP) Multiple NSNs on single engineering support request, when applicable

Item Introduction

Item Definition

End of Life

Item Screening

Create Item & Store Docs

Analysis & Prioritize

Doc Develop

Doc Control

EOL Analysis

Collab

Disposition

Data Dissemination

Item Charact Mgmt

Component Management (out of scope for Increment I)

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Beyond Increment I
Increment I Focus
Solution for the engineering function Store and manage engineering drawings and related CAD files. Additional capabilities such as change orders, configuration management and visualization Information silos Sequential information flow Lack of tracking

Post-Increment I Focus
Convert sequential processes into collaborative networks with all partners involved component suppliers, contract manufacturers, customers, third party design partners.

Enterprise Data Management

Cooperation Between Enterprises

Collaborative Businesses
Brand Owner Contract Engineer

Components Supplier

Marketing Engineering Production

Delivery / Service

Services Supplier

OEM

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Collaboration Leading Practices

1. Work with supply chain partners to proactively identify end-of-life parts and execute EOL plan Work with suppliers on quality issues

2.

3.

Share supplier technical performance statistics with the purchasing organization and the supplier Deploy cross-functional teams to work with suppliers who are having quality issues Avoid translations, copies, and redundant storage of data Use views and access privileges instead of different versions Applies to BOMs, engineering models, documentation, and material records Integrations to third part viewers allow non-engineers to view CAD files Workflows, redlines, and projects create non-real time collaborative capability Virtual meetings with real-time internet redlines

Maintain a single master

4.

Deploy collaborative capabilities people will use them

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Collaboration Leading Practices

5. Eliminate latency in change order execution Get a heads-up to pending changes before they are released If possible, become a member of the design authoritys change control board Automate the extraction, translation, and import of change data Understand and communicate the cost impact of design decisions Inventory obsolescence, increased lead times and component costs should be traced back to the change responsible Optimize the number of touches and manual steps in loading engineering content Generally, fewer touches is better (results in cleaner data), but... Validate key data prior to finalizing in the PDM system Provide feedback Suggest changes which save money or improve quality Inform the design authority of the operational impact of their proposed changes

6.

7.

8.

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Questions

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