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Account Receivables

Pending Items
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Pending items flow into AR from Billing System.


Each Pending Item will be part of a group. Single group can contain multiple items. If group is batch standard, ARUPDATE process will post it into AR, and items will flow in AR subsystem. If group is not batch standard, it needs to be changed and then ARUPDATE process should be run to post it. Navigation:- Account Receivables->Pending Items->External Items->Group Entry

Pending Billing Group

Deposit Creation
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When a payment is received from customer, online deposits needs to be created in the system. Navigation:- Account Receivables->Payments->Online Payments>Regular Deposit Here, required information are
a. b. c. d. e. f. g. h. i. Business Unit Bank Code Bank Account Number Accounting Date Total Payment Amount Total number of Payments Payment IDs Currency Payment Amount etc.

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Single deposit can contain multiple payments.

Payment Application
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Once deposit is created, payment needs to be applied to items through payment worksheet. One worksheet needs to be created for one payment. If there are multiple payments under single deposit, then as many worksheets need to be created.

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On the worksheet, if sum of amounts of items selected does not match with payment amount then under payment or over payment needs to be created to balance the worksheet and post the group.
Navigation:- Account Receivables->Payments-> Apply Payments>Create Worksheet

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Once the worksheet is balanced, make it batch standard and run ARUPDATE process to post it.

Maintenance Worksheet
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Maintenance worksheet is used mainly for writing off the items and knocking off the debit and credit notes. Write off can be done only by AR Manager. Once the worksheet is balanced, make it batch standard and post it. Navigation:- Account Receivables->Payments-> Apply Payments->Create Worksheet

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Unpost Groups
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If a Billing/Payment/Maintenance group is found to be posted incorrectly, then it requires unposting (voiding). Navigation:- Account Receivables->Receivable Update-> Unpost Groups Only AR Manager has access to unpost the groups. Billing/ Maintenance groups are posted group wise, while Payment groups are posted payment ID wise.

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Journal Generator
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All the transactions, performed in AR subsystem (Payment/Maintenance/Unpost) should flow to GL. To do so, Journal Generator process is run. Navigation:-General Ledger->Journals->Subsystem Journals->Generate Journals When Journal Generator Process is run, Journals are created in GL. Each journal can contain multiple transactions. When Journals are created, accounting entries in AR subsystem are updated with journal id.

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Journal Generator

Thank you

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