PeopleSoft Asset Management (AM)

Hank Johnson Supervising Accountant Internal Audits Specialized Accounting Capital Assets

County of Riverside Office of the Auditor-Controller

PeopleSoft Asset Management (AM)

Adding Assets

Depreciation Calculation

County of Riverside Office of the Auditor-Controller

PeopleSoft Asset Management (AM)

Adding Assets
- Manual Method

- Interface Method
- Advantages vs. Disadvantages

County of Riverside Office of the Auditor-Controller

PeopleSoft Asset Management (AM)

Manual Method Capital Leases Constructed Assets Donated Assets

Interface Method
Purchased Assets Non-Capital Assets

County of Riverside Office of the Auditor-Controller

PeopleSoft Asset Management

Interface Method (Continued)
Identify Capital Asset at Requisition, Purchase Order or AP Voucher AP Voucher is the best business practice Easy as 1-2-3

County of Riverside Office of the Auditor-Controller

PeopleSoft Asset Management

Interface Method (Continued) Step 1 Mark Asset Check Box and select Profile ID on AP Voucher

County of Riverside Office of the Auditor-Controller

PeopleSoft Asset Management

County of Riverside Office of the Auditor-Controller

PeopleSoft Asset Management

County of Riverside Office of the Auditor-Controller

PeopleSoft Asset Management

Interface Method (Continued) Step 2 Mark Auto Approve Status Check Box

County of Riverside Office of the Auditor-Controller

PeopleSoft Asset Management

County of Riverside Office of the Auditor-Controller

PeopleSoft Asset Management

County of Riverside Office of the Auditor-Controller

PeopleSoft Asset Management

County of Riverside Office of the Auditor-Controller

PeopleSoft Asset Management

County of Riverside Office of the Auditor-Controller

PeopleSoft Asset Management

County of Riverside Office of the Auditor-Controller

PeopleSoft Asset Management

County of Riverside Office of the Auditor-Controller

PeopleSoft Asset Management

County of Riverside Office of the Auditor-Controller

PeopleSoft Asset Management

County of Riverside Office of the Auditor-Controller

PeopleSoft Asset Management

Interface Method (Continued) Step 3

Change Useful Life and Save

County of Riverside Office of the Auditor-Controller

County of Riverside Office of the Auditor-Controller

PeopleSoft Asset Management

Interface Method (Continued)

Easy as 1-2-3

County of Riverside Office of the Auditor-Controller

PeopleSoft Asset Management

Interface Method (Continued) Advantages Disadvantages

County of Riverside Office of the Auditor-Controller

PeopleSoft Asset Management

Advantages

Eliminates double entry Minimizes keying errors Provides Audit Trail Updates the General Ledger in a more timely fashion Allows Capital Asset Payments to process in a timely manner

County of Riverside Office of the Auditor-Controller

PeopleSoft Asset Management

Disadvantages None

County of Riverside Office of the Auditor-Controller

PeopleSoft Asset Management (AM)

Depreciation Calculation - Calculated Monthly - Journal Generated to GL - Supplemental Ledgers GOV_AC_GRP (Governmental Fund) PROP_CP_AS (Proprietary Fund)
County of Riverside Office of the Auditor-Controller

Questions

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County of Riverside Office of the Auditor-Controller

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The End

County of Riverside Office of the Auditor-Controller

County of Riverside Office of the Auditor-Controller

County of Riverside Office of the Auditor-Controller