TIME

MANAGEMENT FOR STUDENTS

Dr.T.V.Rao MD

Dr.T.V.Rao MD

TIME MANAGEMENT
How to manage classes, work, and friends successfully

Why Time Management

Why is time management important? one of the most important skills for college students in being able to accomplish your goals depends, in part, on your ability to make the most efficient use of the time that you have good time management skills can actually save you time

Remember that time is money

Ben Franklin, 1748
Advice to a young

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Definition
The predictable control an individual

can exercise over a series of events.

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. The

Present
Yesterday is History
Tomorrows a Mystery

But Today is a Gift

Thats Why They Call it

The Present

A FEW DEFINITIONS: TIME

Newton: Time is absolute--it occurs whether the universe is here or not. Einstein: Time has no independent existence, apart from the order of events by which we measure it. Websters Dictionary: Time is a continuum in which events succeed one another from past through present to future
Tom E. Norris, MD 3/07 7

Time : Its attributes

Time is neutral Time cannot be saved for future use Each activity requires a minimum quantum of time Time has a value like currency Time can be lost but not gained
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Introduction
Time must be explicitly managed,

just like money

Much of this wont make sense until later (too late?): thats why this is on the priority list of students, everyone
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Seven places for your time

Personal

Partnership
Family Home Studies Friends Community
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Seven places for your time

Personal Partnership Family Home
Teaching Research and Scholarship Service: Department, School, Community Career development

Studying
Friends Community

Hospital Services

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Seven places for your time

Personal
Partnership Family
Physical (exercise)
Intellectual (reading novels) Spiritual (meditation)

Home
Job Friends Community
Just chores (cleaning)
Enjoyable tasks (cooking, gardening)

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 Time management entails more than keeping a calendar, however. It is requires

What the Time Management means

identifying your obligations, carefully considering their importance, and

making choices about how to use your time.
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Time is equal to all Some Progress others ..

24 hours per day X 60 minutes per hour X 60 seconds per minute =

86,400 Seconds
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Make TIME Productive

Spend every second in an efficient and productive way If you fail to use the days deposits, the loss is yours.
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Learning Objectives
When you have completed this module you will be able to define the key concepts associated with Time Management and you will be able to: Identify the main obstacles to effective Time Management in your daily role Understand the nature of Time Management
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Obstacles to effective time management

Unclear objectives Disorganization
Inability to say no
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Obstacles to effective time management

Too many things at once

Stress and fatigue

All work and no play

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Time Consumers - How you loose your

TIME
Talking with friends Talking on telephone Daydreaming

Watching television Sleeping

Listening to music Drop-in visitors Reading (other than assignments) Playing sports, games, or hobbies Doing household chores Partying and goofing around Snacking and eating Hanging out

Procrastinating or worrying

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Time Wasters
Cell Phones Visitors Meetings Open Door Policy

Miscommunication

Fatigue
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Create The Law of Clarity

The clearer you are about your goals and objectives, the more efficient and effective you will be in achieving them. Clarity accounts for probably 80 percent of success and happiness. People with clear, written goals accomplish far more in a shorter period of time than people without them could ever imagine.
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The Problem is Severe

By some estimates, people waste about 2 hours per day. Signs of time wasting: Messy desk and No idea what to study

Cant find things

Miss appointments, need to reschedule them late and/or unprepared for meetings

Volunteer to do things other people should do Tired/unable to concentrate

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Saying yes ???

Saying yes to one thing means saying no to something else.
Or, at least, it means having less time for the things youve already committed to do.

Does it fit into your goals?

Dont fall victim to thinking you must take all career opportunities presented.

Take some time before you decide.

Dont do it out of guilt

Say yes or no to the task, not the person.
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Learn when to say NO

You cant do everything Remain consistent to your goals
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Learn when to say NO Dont undertake things you cant complete

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Procrastination:
Never do today what you can put off till tomorrow!
Forms of procrastination:

Ignoring the task, hoping it will go away Underestimating how long it will take

Overestimating your abilities and resources

Telling yourself that poor performance is okay Doing something else that isnt very important Believing that repeated minor delays wont hurt you Becoming paralyzed when having to make choices

How to Overcome Procrastination

Win the mental battle by committing to being on time. Set and keep deadlines.
Organize, schedule & plan.

Divide a big job into smaller ones.

Reward yourself when youre done.

Tell your friends and room mates to remind you of priorities and deadlines. Learn to say no to time wasters.

Use your waiting time

On public transportation At the doctors office Waiting for your public transport, bus On hold When you are early
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Keep a Dairy of Day to Day Events

Evaluate how you are spending your time. Keep a diary for three days to track tasks. Look for time that could be used more wisely, freeing up time to spend exercising or with family and friends.

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WHEN MAKING A SCHEDULE, BE SURE TO

Plan Study Time

Whenever possible, study during the day Quickly review material after class Set small goals & deadlines for big projects Distribute work on big projects spread it out Plan blocks of time to study Use distributed study (Minimum of 15
minutes per subject EVERY DAY)

From your goals, set priorities.

Whats important and what isnt? What order do things need to be done in?

Once you know what your priorities are, you need to plan out a schedule for the semester, the week and the day.
Planning may seem hard at first, but the more you do it, the easier and more natural it gets.

Rest and Relaxation are Foundation for Efficiency

Get plenty of exercise and sleep. Improved focus and concentration help increase efficiency, so you can complete tasks in less time.
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Learn skills beyond your profession

The range of skills is almost endlessfor example, time management, communication, presenting, teaching, effective learning, working in a team, and leadershipto name just a few topics.
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Extracurricular activities keeps your Identity

Even during their medical school careers, many students take on extracurricular activities and projects that are not covered at medical school.
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Your talents increases your Identity

This has made many medical student groups around the world look hard at what the needs of their members are and how best to meet them with a training Programme.
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Scheduling Yourself
If You dont find time for important things, you make it Everything you do is an opportunity cost Learn to say No
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Schedule Time for YOU!

The life of a college student is a BUSY life. Keep healthy, happy, and relatively stress-free by scheduling time for yourself!

Exercise Eat healthy foods SLEEP! ( Dont overdo it!) Cultivate friendships Stay connected to family Stay connected to community, religion , or other organizations

Cognitive Tasks 8am - 12 noon*

Cognitive, or mental, tasks such as reading, calculating, and problem solving are performed most efficiently in the morning.
*If you are a Night Owl, shift these times about 3-4 hours later in the day.

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Manual Dexterity 2 pm to 6 pm*

You are most efficient at tasks involving the use of your hands such as keyboarding and painting in the afternoon and early evening. Night Owl, shift these times about 3-4 hours later in the day. *If you are a
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Physical Workouts
4 pm to 9 pm * Because of Circadian Rhythms it is best to engage in physical activity in the evening when your large muscle coordination is at its peak. Studies show you will perceive the workout to be easier in the evening. Exercising about few hours before bedtime improves the quality of sleep.
*If you are a Night Owl, shift these times about 3-4 hours later in the day.

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TIME lost Never Gained

Time is free, but it's priceless. You can't own it, but you can use it. You can't keep it, but you can spend it. Once you've lost it you can never get it back.
Harvey MacKay
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Set goals
Specific Measurable

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Set goals
Specific Measurable Achievable Realistic Time-based
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To Realize the Value of TIME:

ONE YEAR, ask a student who failed a grade. ONE MONTH, ask a mother who gave birth to a premature baby. ONE WEEK, ask the editor of a weekly newspaper.

ONE DAY, ask a daily wage laborer with kids to feed.

ONE HOUR, ask the lovers who are waiting to meet. ONE MINUTE, ask a person who missed the train. ONE SECOND, ask a person who just avoided an accident. ONE MILLISECOND, ask the person who won a silver medal in the Olympics.
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Athletes know the phenomenon of running with someone ahead of them to increase their times. The same effect can be achieved with studying and completing schoolwork.

Pacing

Be Realistic Not a Imaginary

Examine your schedule. Be realistic about what you can accomplish. Dont try to juggle too many things. Dont set yourself up for failure.

You will be what you think Today

Everything you are today and everything you become in the future will be determined by the way you think and the way you use your time. Your attitude toward time is a critical factor in all you do and everything you accomplish
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Tips for Successful Time Management

Doing things with concentration, dedication
and commitment and not in a careless manner. Trust others and distribute works to others Never think about unnecessary things and never interfere in others matters Postponement of planned events is an avoidable bad habit
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Tips for Successful Time Management

Breakdown your goals into smaller

task with manageable steps Be punctual Hurrying up is to always the best way of doing a thing faster Dont forget or misplace things Use a calendar/ Get organized
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Time Management Tips

Avoid marathon study sessions a couple of hours each day will help you to remember more than eight hours at once scheduling study time will help you to avoid procrastination and reduce stress schedule study time over 5-7 days instead of packing it all into one or two days

Never stop , Life is Race

Everything changes Never stop exploring And never stop learning and you will change the world Everything happens faster than you think.
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There will never be enough time to get everything done.

But there will always be enough time to get the most important things done.

Wish to be a talented Man Follow Time

The common man is not concerned about the passage of time, the man of talent is driven by it.

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Even More Benefits

Work smarter not harder Open up free time for family, friends, and fun Enjoy peace of mind

Thought for Today

What you do today

is important because you are exchanging a day of your life for itlet it be something good.

Plan you Time

Keep track of your time by examining how you spend it.
Focus on your priorities but keep your goals in mind. Planning your work is important, but be sure to work your plan! Be sure to utilize rehearsal strategies as well as a study system to get the most from in-class and out-of-class time
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Time Management helps to achieve your Goals

Distribute your study! Regular short study sessions have proven to be much more effective than cramming sessions! Work to achieve your goals. Change strategies if and when necessary. Minimize stress by making sure you have time for yourself!
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