Administrative staff college of india- hydrabad

VAATSALYA HOSPITALS

Presented by Ashish Kumar Singh Anantvijay Sharma Jasmeet Narvekar Mriganka Parashar Nitasha Saini

15 Hospitals in Andhra Pradesh and Karnataka Location- Tier II and III towns Size - 50-70 Beds in size Specialties- Obstetrics & Gynaecology Paediatrics General Medicine General Surgery Nephrology Diabetology.

Form of Purchase organization

Centralized
Decentralized

Purchase cycle
Operations head Administrato r

Medical director Justification and projection

Zonal Head

Supplier

Supplier

Centrally

Locally

Choosing The Supplier

Cost After sales service No of years of warranty. Availability of engineers in the nearby region How many such installation they have in the same town References from the existing clients (very important)

Suppliers

Negotiation

Normal

Emergency

Purchase Order
Quantity Quality Price Delivery conditions Payment X% advance X% on delivery X% after a month of installation No of years of warranty

Purchase

No Post of Purchase officer Either centrally or at individual hospital level Annual budget For each hospital

Procure Express
online open source web-enabling and expanding the requisition, indenting, approval, budgeting, contract, catalog, inventory and reporting functions of the system

Inventory management
FIFO (First in first out) method of inventory valuation is used in Vaatsalya group of Hospitals. The FIFO method assumes that the earliest goods purchased are the first to be sold.

Receipt of
inventory

Date
01 03 -2011

Quantity
15

Cost
200

Invoice no
76

12 03 2011
24 03 2011

25
10

175
225

81
87

Issue of inventory
Date
05 03 - 2011 26 03 - 2011

Quantity
10 20

Cost
200 150

Invoice no
79 91

ADVANTAGES
Simple and easy Logical method Recovers the cost price of the materials. Useful when prices are falling. Closing stock of materials will be valued at the market

DISADVANTAGES
May lead to clerical error The costs charged to the same job are likely to show a variation from period to period.

Lead time for Equipments and materials

1) 2) 3) 4) Hospitals Furniture's Monitors and ECG machines USG and x ray machines Medicines and Surgical - 4 to 6 weeks - 1 week - 4 to6 weeks - 2 to 3 days

Forecasting
Forecasting is followed only in pharmacy and for surgical consumables. Work with a certain buffer levels - have not been using any of the scientific methodologies

Outsourcing

Leasing its hospitals rather than buying real estate The hospitals do not own or operate ambulances and the equipment purchase is kept to the essentials such as X-Ray machines, ultra sound and ventilators. Completely outsourced pharmacy Depend on other institutions and hospitals for complementary services such

Expansion
Nearly standardized model of setting up a new hospital Cities that have at least a population of 200,000 to 300,000 Additional catchment population of 150,000 from nearby villages and towns New Projects division that reports directly to COO is in charge This division furthur specializes as Business development Infrastructure

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