Professional Documents
Culture Documents
Project Scope
A clear project scope definition provides the guidelines that are used to develop your project plan. Project Scope Checklist: Project objectives (purpose, due date, budget) Deliverables (at each major phase of project) Milestones (significant events in the project) Technical requirements Limits and exclusions (who, what, how) Review with customer (agreement on expectations)
Mind Maps
Mind maps are a tool to help identify all the necessary activities in a project Its a type of brainstorming tool The mind mapping process can bring out more ideas than simply making a list It engages the team and generates enthusiasm It brings out quieter team members Mind mapping can be fast, compared to an outlining or listing approach
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Registration
Transportation Promotion
Route
Research
Promotion
Flyers
Design
Mailings Distribute
Prepare mailing To schools To sports retailers Acquire address lists
Mail promo
2 Promotion
3 Games Rides
5 Entertain.
6 Food
2.1
Posters
2.2 Newspaper
2.3 Tickets
5.1 Grandstand
5.2 Performers
5.1.1 Stage
5.1.2 Sound
5.1.3 Seating
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1.3 Mailings
1.4 Flyers
Responsibility Chart
Often called Linear Responsibility Chart or Responsibility Matrix Shows who has primary responsibility for each task Can also show who provides support, who must be notified upon completion, who must give final approval, who is the backup person, etc. It lets everyone see their roles throughout the project
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Responsibility Chart
WBS Activity Carnival 1 2 2.1 2.2 2.3 3 4 5 5.1 5.1.1 5.1.2 5.1.3 5.2 6 Volunteers Promotion Posters Newspaper Tickets Games Rides Entertainment Grandstand Stage Sound Seating Performers Food S P 13 P S
P = Primary responsibility; S = Support responsibility
A P
B S P
C S S S P
E S
F S
G S
S S
S S P P S S P S P S P S P S S P S P S
Baseline Plan
The finalized budget, time estimates, and resulting project schedule are the basis for the baseline plan. The baseline plan lays out the target levels of progress and performance at the outset of the project execution phase. It is the basis for assessing project performance throughout the project Project tracking utilizes the baseline plan to provide the project manager with a control tool
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Action Plan
ID Task Name 1 Proj. approval 2 Script writing 3 Sched. shoots 4 Script approval 5 Revise script 6 Shooting 7 Editing 8 Final approval 9 Deliver to client Duration 0 days 14 days 17 days 8 days 5 days 10 days 7 days 2 days 0 days 1 1 2 4 3,5 6 7 8 Start Finish Predec. Resourc
Project Charter
(or Project Master Plan)
Agreed-upon, legally binding project plan (the final plan) 1. Overview 2. Objectives 3. General approach 4. Contractual aspects 5. Schedules 6. Resources and budgets 7. Personnel 8. Evaluation methods 9. Potential problems
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Project Charter
1. Overview Intended for senior management Brief description of project & deliverables List of major milestones Likely profitability & competitive impacts Objectives Purpose of project More detailed description of deliverables Could be in the form of a project mission statement
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2.
Project Charter
3. General Approach Technical and managerial approaches Relationship with other projects Contractual Aspects Description of all agreements (client, others) Reporting requirements, technical specs, delivery dates, penalties, process for changes
4.
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Project Charter
5. Schedules Outline of all schedules and milestones Project action plan, WBS Resource Requirements All capital and operating expenses Cost monitoring and control procedures
6.
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Project Charter
7. Personnel What types of personnel are needed and when Skill requirements, necessary training, security clearances, nondisclosure agreements Evaluation Methods Descriptions of all procedures and standards for evaluating projecthow information will be collected, stored, monitored
8.
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Project Charter
9. Potential Problems List of potential risks to project progress Contingency planning may prevent or soften the impacts of some problems
Small or routine projects may not need all 9 of these elements in the project charter, but larger projects should have them.
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