Familiarity

with
SAP

Presented by: Parama Mondal

Objectives
• Learn
– To log in to the system
– To use the menus
– To use the simple features
– To use transaction codes
– To personalize SAP
– To save data
– To log-out of the system
Log in to the system
• Prerequisite
– SAP GUI has to
be installed in
your system. The
shortcut button
looks like this

Click
Log in to the system
• Prerequisite
– SAP GUI has to
be installed in
your system. The
shortcut button
looks like this
Log in to the system
Select the system
you want to log
in.

Press on the log-

on button at the
upper-right.
SAP Log-on screen
SAP Log-on screen
• Enter 3 things
– Client
– Username
– Password
– Language is EN by
default.
Points to remember
• Username & Password
Combinations are unique.
• Change passwords after initially
it is given to you using the “New
Password” button.
• More than 3 incorrect attempts
will lock your user id.
• Try not to share your password
with others.
If Multiple users with same user-id?
• System will show warning.
• If you select option 1,
you’ll be able to log-into
the system but any other
logons will get exited
without saving data.
• If you select option 2,
you’ll be able to log-into
the system without
hampering others works.
• If you select option 3,
you’ll terminate the log-on
& won’t be able to log into
the system.

• Select Option 2 obviously.

Press ‘Enter’.
SAP Easy Access Menu
Use the Menus
Normally SAP Menu
will be shown to
you as you log into
the system.

You can personalize

the menu as per
user-ids.

You can add the

regular transactions
in favorites to
access
immediately.
Access an activity through menu

Activity:
Create a customer

Menu Path:
SAP Menu » Logistics »
Sales and Distribution »
Master Data » Business
Partner » Customer »
Create » VD01-Sales
and Distribution / XD01-
Complete.

Click on it to run the

transaction.
Points to remember

• SAP has followed pure logic while designing

the menus.Roam a little bit and you will have
the feel.
• The SAP Menus look exactly like the folder-
menu in Windows.
• For running a particular transaction, there
may exist more than one path in SAP menu.
All these paths will lead you in same
transaction screens.
• Don’t try to memorize the paths.
• “VD01”/”XD01” are called the transaction
codes for the past example.
Got it???

Try to find the

menu path for
creation of
material master.
Simple Features
• Sessions
• Favorites menu
• Print
• Find
• User-specific settings
• Changing colors & fonts
• Use transaction codes
• Saving data
Sessions
• Session: A particular screen in SAP is
called a session.
You can run one transaction at a
time in a session. For running several
transactions at a time you need to
create multiple sessions at a time.

In standard system, you can open upto 6

sessions at a time.
Create new sessions

• Use the
button to
create
new
session
without
deleting
the
present
session.
Favorites Menu

• Select any transaction & click on the 1st

button, it will take your transaction in
favorites menu.
• The pencil icon will give you the option
to change.
• The middle button will delete the
selected transaction from your favorites
menu.
• The up-down button will help you adjust
your favorites menu.
User specific settings
User specific settings
• Depending upon
your
requirements
you can adjust
the settings
Changing colors & fonts
Use transaction codes

• The blank place at

the top left are for
writing the
transaction codes.
• Writing XD01 there
and press the enter
key will directly
take you to the
create customer
screen.
• No need to navigate
through the menu
path.
Points to remember
• You don’t need to memorize any of the
transaction codes.
• The logic for the transaction is though
simple.
For example, ‘V’ symbolizes Sales
processes, “D” symbolizes customer
master,”01” is for create, “02” change
& “03” display. Thus
VD01 >> Create customer master
VD02 >> Change customer master
VD03 >> Display customer master
Some more information
• You can execute the following commands in
this field with Enter:
– To call a transaction
– in the same session (window)
Enter: /nxxxx (xxxx = transaction code).
– in the same session (window), whereby the
initial screen is skipped.
Enter: /*xxxx (xxxx = transaction code).
– in an additional session,
Enter: /oxxxx (xxxx = transaction code).
– To end the current transaction
– Enter: /n. Caution: Unsaved changes are lost
without warning.
- To delete the current session.
– Enter: /i.
– To generate a session list
– Enter: /o.
– To end the current transaction and return to
the starting menu
– Enter: /ns000.
Our approach
• We will try to navigate the SAP menu
for searching transactions.
• In the process we will take note of the
transaction codes.
• If we find ourselves comfortable, we
will start using transaction codes.

Got it???
Try to find the transaction code or t.code for
creating material master.
Saving data
 Log out of system
• Clicking on the cross button at the top-right
corner will show a pop-up asking if you want
to log-out or not.Clicking on the “Yes”
button will immediately close the application.

• Using codes
– To log off from the system
Enter: /nend.
– To log off from the system without a confirmation
prompt
Enter: /nex.
Caution: Changes that were not saved are lost
without warning.

• It’s good habit to log-off the system after you

finish using it.
Information Kiosk
• At the bottom right, you’ll find details by
clicking on the small ‘page’. It will also show
you the server name you’re working
currently. You can hide these information , if
required.
Questions
Thank You.