DEPARTMENT OF TECHNICAL EDUCATION

ANDHRA PRADESH
Name : P.Padmavathi
Designation : Lecturer
Branch : Commercial and Computer Practice
Institute : Govt. Polytechnic for Women, Suryapet
Year/Sem. : II Year/III Semester
Subject : Office Organization
Subject Code : CCP-304
Topic : Office Organisation, Layout
Duration : 50 Mts.
Sub-Topic : Meaning of Organization and Need for
Organization
Teaching Aids : PPT, Animations

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Objectives:

On completion of this period, you would be able to:

 Explain the meaning of Office Organisation

 Explain the need for Organisation

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Do you know what is Organisation?

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 Office Organization

 Organizing is a management process by which

people, functions and physical factors are brought
together to form a controllable unit.

 Organization is a structure manned by a group of

individuals who are working together towards a
common goal.

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Definitions:
Organization can be defined as:
The structure of -
 Relationships and responsibilities
 Authorities and duties

By means of which -
 The work to be done, personnel and the means to do it
are brought together and coordinated.

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Definitions:

 Koontz and O’ Donnell defined Organisation as

“Essentially it is the creation and maintenance of an
intentional structure of role”.

 Office organization can be defined as “the process by

which a framework of positions is welded together in
the office for the pursuit of the goals or objectives set
forth”.

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 Office Organization - Meaning

 Organisation is expected to facilitate better

relationship among people, work and resources.

 Organisation covers the whole field of relationship

of various factors present in a given effort.

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 Office Organization – Meaning
(Contd.)
 Organisation denotes the structure of duties and
activities necessary for the conduct of a business
without which a business cannot achieve its
common objectives.

 The process of organization has to be applied to

every department of the enterprise, including the
office.

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 Need for Organization

1. It facilitates proper administration:

 If the organisation is there in the office there may

not be delay and failures in taking the decisions.

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 Need for Organization (Contd.)

2. It helps in growth and diversification:

 Delegation of authority and fixation of

responsibility help control quantity and quality of
output. This results in growth and diversification.

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 Need for Organization (Contd.)

3. It stimulates initiative and creative thinking:

 Once specific responsibility is defined and a person

has to do the work on his own, it helps him in
developing his confidence and creative thinking.

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 Need for Organization (Contd.)

4. Optimum use of technological innovations can

be made:

 With clarity of authority relationships, best use can be

made of technological innovations.

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Summary:
We have discussed about

 Meaning of Organization

 Need for Organisation

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Quiz

1.A structure manned by a group of individuals who are

working together towards a common goal is called:

c. Departmentation
d. Decentralization
e. Organization
f. None of the above

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2. Organisation facilitates proper administration.
(Yes/No)

Ans.: Yes

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3. Organisation stimulates initiative and creative
thinking. (Yes/No)

Ans.: Yes

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THANK YOU

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