Professional Documents
Culture Documents
SITUATION # 2
Presentation Overview
1. 2. 3. 4. 5. 6. 7. 8.
Importance of business report writing Kinds of report Functions of report Uses of report Advantages of report Qualities of well written report Preparation before writing a report Conclusion
Objective Of Presentation
What is an effective business report Skills required for writing a report How to write business report
Definition
A business report is a standard form of business communication that combines qualitative and quantitative information in a logical format, serving as critical corporate documentation.
Decision maker
Your words, research, recommendation and style of report puts in an important role in your organization.
Formal Report
Formal reports are longer and well researched. Formal reports are impersonal, rarely using personal pronouns and contractions. Summaries are located on separate pages and usually have more than one heading.
Analytical Reports
When a company is trying to solve a problem or make a decision.
Research Reports
When executives make decisions about new products and services, expanding personnel or layoffs
3. Progress reports
4. Research reports 5. Trouble shooting reports
Functions of report
Core Functions Descriptive Function Collecting data, facts and figures
Diagnostic function
Other Functions
Risk Management
Business report can provide parameters in which a business can flourish and manage risk.
Source of Information
Richness of information make a business report a strong source of information.
Management Tool
A report is very effective in decision making,
planning, controlling and several other managerial purpose
Advantages Of Report
Mistakes
If something is not going as well as it could, a company can analyze its reports and locate flaws and mistakes.
Business Expansion
Reports that discuss the overall product, or products, for one company can point out opportunities to optimize production or expand areas or departments
Motivating Outsiders
Reading and analyzing company reports can create a sense of credibility toward the company
Uses Of Report
Decision Making
Facilitates future decision making process and help top management to make decisions
Problem Solving
Many business reports are written to illustrate a specific problem within the company. These types of reports present a problem along with solutions to help correct the problems.
Business Communication
A business report can be the best way a company has to communicate vital financial and background information to others.
Growth n development
A report gave us time to time data and information which could be useful to growth and development.
Accuracy
It must be accurate. It means that the facts mentioned in the report should be complete and true.
Convenient
the presentation must be attractive. Centre-headings, side-headings, lists tables, graphs, diagrams, and photographs make the report convenient.
Clear
It will be understandable if the subject us thoroughly investigated and logically organized
Conciseness
It must be concise. It means it should be free from unnecessary details. An executive does not have time for reading\
Information Secondary
Sources
Books, previous research or reports, newspaper, minutes , magazines, internet. Warning: Data could be obsolete , inaccurate or insufficient
Primary
Conclusion
Good business report writers always receive promotion, because they impress their superiors with their ability to communicate with others. While written communication plays a role at least as important as, if not more important than, the oral channel, the business report distinguishes itself from other varieties of writing on account of its particular function and requirements.