QUICK SOURCE TUTORIAL

Quick Source Event Tutorial

TATA MOTORS

THE DIFFERENT STEPS IN SUCCESSFULLY ACCEPTING AND BIDDING FOR AN EVENT.

Step 1
You will receive / would have received an invitation for the event through an e-mail sent to you. The e- mail will contain the name of a site, and also an user login and password. Use the user id and password to login into the specified site.(https://myquicksource.com/Telco/en_us/)

Quick Source Event Tutorial

TATA MOTORS

Step 2
After logging in, you will come to a page which contains the terms of agreement of FREEMARKETS. Click on the ACCEPT button at the bottom of the page, and move on to the next page. You will then come to a page which describes your profile. Change your user id and password, if you want to. Change currency to Indian National Rupees,the time to Indian Standard Time and change any other detail of your company that you want to. After updating all changes, you will come to a page shown in the next slide.

Quick Source Event Tutorial

TATA MOTORS

Quick Source Event Tutorial

TATA MOTORS

Contd.
Beside upcoming projects you will see the figure(1)[or 2,3 etc.,depending on the number of events you have been invited to] Take the mouse pointer to (1).The pointer will change to a hand.Click on (1) to move on to the next page.

Quick Source Event Tutorial

TATA MOTORS

Quick Source Event Tutorial

TATA MOTORS

Step 3
In this page you will see a hyperlink showing the name of the project(s) you have been invited to. Click on the hyperlink to move on to the next page

Quick Source Event Tutorial

TATA MOTORS

Quick Source Event Tutorial

TATA MOTORS

Step 4
In this page, on the top right hand corner, you will see a button for Accept Invitation. Click on this button to accept invitation for all lots. You will see your acceptance status change to accepted. Scroll down the page to see a list of documents which are in hyperlinks.

Quick Source Event Tutorial

TATA MOTORS

Contd.
The documents that you will see are Participant agreement.Click on the hyperlink to download the document.Save it in your computer, take a printout of it , fill it up and fax it to Tata Motors Ltd. at the specified fax number duly signed in. RFQ. Click on the hyperlink to download the document, save it in your computer, and take a print out for your future reference.The RFQ contains all the information and legalities concerned with the event.Go through the RFQ thoroughly for properly participating in the event.

Quick Source Event Tutorial

TATA MOTORS

Contd.
Terms & Conditions.Click on the hyperlink to download the document, save it and go through it thoroughly. List of TS and SS.Download each of the ts and ss documents and save them as you will be needing them for reference while studying the drawings that will have been sent to you earlier.Please note that you will be needing acrobat reader 5.0 or higher version for opening these documents.You can download acrobat reader 5.0 from the site www.adobe.com for free.

Quick Source Event Tutorial

TATA MOTORS

Contd.
Scroll down the page further to see the lot listing for the event. Against each lot, click on the view button to see the lot details for that lot. In the lot details page, scroll down the page. You will see that there are 2 documents given as hyperlink.

Quick Source Event Tutorial

TATA MOTORS

Step 5
The documents available on this page are: Cost Breakdown Sheet.Click on the hyperlink to download and save the document in your PC.The CBD sheets have to be submitted to Tata Motors Ltd. within 3 days of the completion of the event, giving a detailed breakup of each component of a lot such that the total value for that lot matches with the value bidded for that lot on the bidding day.

Quick Source Event Tutorial

TATA MOTORS

Contd.
Lot Listing.Download this document in your PC for your reference. The lot listing document gives the different part numbers included in a lot, the volumes for the specified contract period as also the starting price and reserve price for that lot.It also states the time of commencement and end of bidding for each lot.

Quick Source Event Tutorial

TATA MOTORS

Initial Quotation
Before the event, initial quotations are invited from the suppliers. The initial quotes are legal quotes and would be treated as final quotes if a supplier is unable to participate on the event day. On the bidding day, suppliers have to start bidding from their initial quote values. The rates quoted in the Initial Quotation have to be necessarily equal to or below the Lot Starting Price value and also equal to or less than the current PO value or item wise ceiling price (landed), whichever is applicable. Initial quotations have to be submitted in the cost breakdown sheets uploaded on the quicksource site at least 4 days before the event or as specified.

Quick Source Event Tutorial

TATA MOTORS

ON THE BIDDING DAY

Quick Source Event Tutorial

TATA MOTORS

What you have to do

Please ensure that you have an ISD connection at hand during the bidding event. Please ensure that your net connectivity is good. Chalk out your strategy for bidding and do all possible calculations regarding the lowest you can bid for a lot using the cost breakdown sheet provided.

Quick Source Event Tutorial

TATA MOTORS

 Perform Step 1 to login. At the specified time on the bidding day, after refreshing the page, you will find that against upcoming the figure changes to (0) from (1) while against in progress the figure changes to (1) from (0).Click on (1) to proceed to the next page.

Quick Source Event Tutorial

TATA MOTORS

Quick Source Event Tutorial

TATA MOTORS

 Click on the auction name in hyperlink to move on to the next page.

This page will show a BID NOW button.

Press this button to see the bidding console.(next slide)

Quick Source Event Tutorial

TATA MOTORS

Quick Source Event Tutorial

TATA MOTORS

Quick Source Event Tutorial

TATA MOTORS

 In the bidding console,click on the drop down menu to participate in the different lots. Put down your bid value for a lot in the allotted space and click on SUBMIT BID button. Unless you submit at least one bid in a lot, you will not be able to see the bid graph for that lot. Your bid will be shown by a blue dot on the graph while the bids by the other suppliers will be shown by a black dot. At no point will you be able to see the names of the other suppliers.However, you will be able to see their bids.

Quick Source Event Tutorial

TATA MOTORS

Quick Source Event Tutorial

TATA MOTORS

 The market leading bid will be displayed in the bidding console.( see previous slide ). Clicking on the TAKE MARKET button will calculate your bid 0.33%( or a percentage as specified in the bid decrement) lower than the market leading bid and place the value automatically in the space provided for the bid value. Click on SUBMIT BID to place your bid finally. If a supplier places a bid that is in second position or better in the last 5 minute(s) before the closing of the lot, the closing time of that lot gets extended by 5 minute(s).

Quick Source Event Tutorial

TATA MOTORS

Surrogate Bidding
During the bidding event, if you lose internet connectivity and cannot submit your bid, your are free to exercise the option of surrogate bidding. Please ring up Freemarkets Quick Source Singapore helpdesk at the toll free number 0008006501194. After verifying your identity, Freemarkets will inform you of the current market leading bid. You can then decide whether to submit a bid or not. If you decide to submit a bid, your bid will be accepted over telephone and submitted by Freemarkets,which will be visible on your bidding console after you regain your connectivity.
Quick Source Event Tutorial

TATA MOTORS

 It is advisable that before the actual bidding starts, you calculate beforehand the lowest that you can bid for a lot and place your bids for that lot according to the changing market dynamics. Due to poor Internet connectivity,it is advisable that you place your best bid at least three minutes before the scheduled closing time for a lot. Wishing you all the best for the bidding day.

Quick Source Event Tutorial

TATA MOTORS

Please Note..
Bid decrement percentage is event specific. Bidding is done lot value wise.Suppliers must submit bids for a lot which is equal to or lower than the Starting Price value for that lot. For incumbent suppliers, the item level prices must be equal to or lower than their current P O rates. Acceptance and rejection of bids is not governed by Tata Motors. It is in-built in the bidding software being provided by Freemarkets. Being L1 or L2 does not ensure that you will get business. So do not make any presumptuous investments relying on your position in the bidding event. If the supplier fails to submit a bid due to poor internet connectivity, then he should exercise the option of surrogate bidding.All liabilities for this are the suppliers own and Tata Motors will not entertain any requests for rebidding under such circumstances..
Quick Source Event Tutorial

TATA MOTORS

THANK YOU

Quick Source Event Tutorial

TATA MOTORS