2009 11 19 India Income Tax Proof Submiss

IBM HR Management System Powered by SAP
You and IBM: Online Service Center
Income Tax (IT) Proof Submission 2009-10

Process and IT Proof Form Overview Training (with Income Tax Guidelines)
November 2009
Copyright IBM Corporation 2009
Purpose of This Training

Starting this year, you will submit your annual investment proofs using You and IBM: Online Service Center. This pre-recorded training material will help you understand the new IT proof submission form and the process. Provide you with the Drop box location details and other instructions for employees who are on-site and / or who do not have access to IBM network. Query support & W3 supporting material. Appendix covering IT Guidelines.
IT Proof Submission (2009-10): Process and Form Overview Training
Overview of IT Proof Submission Process

Employee
Drop Box
Complete IT Proof Form
Print IT Proof Form
+
Attach IT Proofs
IT Approver
Your IT proof submission is APPROVED !!!
Your IT proof submission is REJECTED !!! You need to Resubmit !!!
Employee and IT Approvers Role
Employee
Step 2: Complete IT proof form and review the details in You and IBM: Online Service Center Step 3: Print the IT proof form and click Send button Step 4: Submit the printed IT proof form along with the hard copies of investment proofs
If Rejected, Resubmit with in 10 working days
Step 1: Navigate to You and IBM: Online Service Center
Step 5: Send confirmation email about the receipt of the documents
IT Approver
Step 6: Verify the documents against the details submitted in IT proof form by employee Step 7(a): If the IT proof form details and documents do not match, reject the form and inform the employee the reasons for rejection. Step 7(b): If the IT proof form details and documents match, approve the form and send confirmation to employee by email.
Step 1: Navigate to You and IBM: Online Service Center

Employees You and IBM Online Service Center Portal Managers You and IBM Online Service Center Portal
1
1. Navigate to About You 2. Navigate to Benefits and Payment
1 2 2
1. Navigate to About You 2. Navigate to Benefits and Payment
3. Click Income Tax Proof to open the form
3. Click Income Tax Proof to open the form
Step 2: Complete IT Proof Form

Overview of different tabs available in IT Proof form
Tab 1: Main Information Provide details of contact number and the number of proof receipts to be submitted Tab 2: Previous Employment
Previous Employment Tax Details is applicable to all employees who have joined IBM after 1st April 2009. Tab 3: Housing (HRA) Provide details of house rent proofs Tab 4: Income from House Property Provide details of income from house property Tab 5: Income from Other Sources Provide income details from other sources Tab 6: Section 80 Deductions Provide details of Section 80 proofs Tab 7: Section 80 C Contributions Provide details of Section 80 C proofs
Step 2: Complete IT Proof Form (cont)

Tab 1
Main Information
1. Select Main Information tab.
2. Enter your Telephone Number.
Note: Please make note of the Claim Number for future references.
2 3
3. Enter the number of proof receipts that you will submit along with IT proof form. 4. Click on the next tab, once you complete the details.

Tab 2
Previous Employment Tax Details
3 2
1. Select Previous Employment Tax Details tab.
2. Fill up the Previous Employment Tax Details. Note: Refer the Form 16 / Tax Computation sheet you have received from your previous employer. 3. Click on the next tab, once you complete the details.

Tab 3
Housing (HRA)
1. Select Housing (HRA) tab.
2. Click Add line to create a new record in the table. Use this button again, if you need to create additional records.
3. Click Remove line to remove any of the records you have entered incorrectly in the table.
4. Fill up all the fields in the table.
5. Click on the next tab, once you complete the details.

Tab 4
Income from House Property (Self-Occupied / Deemed Self Occupied, Partly Let out)
1. Select Income From House Property tab.
2. Select the property type, as applicable.
3. Enter the income for house property amount.
3
10

Tab 4
Income from House Property (Wholly Let out)
1
1. If you select Wholly Let out House Property if applicable.
2. Fill the details in the fields applicable.
3
3. Click on the next tab, once you complete the details. Note: Enter 30% of Final Lettable Value in Ded Repairs u/s 24
11 IT Proof Submission (2009-10): Process and Form Overview Training Copyright IBM Corporation 2009

Tab 5
Income From Other Sources
1. Select Income from Other Sources tab.
Note: Amounts entered in other fields will not be considered.
2. Fill up only Other Income (Unspecified) field
12

Step 2: Go to Income from House Property
Tab 6
Section 80 Deductions
1. Select Section 80 Deductions tab.
3
2. Fill up the actual contribution made under Section 80 D Deductions.
2
Note: Scroll down for more fields
Note: Any Donations given to any Voluntary Social Organizations will not be considered.
13

Tab 7
Section 80 C Contributions
1. Select Section 80 C Contributions tab.
1 3 2
2. Fill up the actual investment made under Section 80 C Contributions.
Note: Scroll down for more fields
3. After completing Section 80 C Contributions tab, select the Main Information tab. Review button is available in Main Information tab.
14
Step 3: Review and Print the IT Proof Details
1. Select Main Information Tab, after completing IT proof details in all tabs.
1
3. Click Print and take a print out of the PDF document generated by the system.
2. Click Review to view the Print and Send options.
15
Step 3: Review and Print the IT Proof Details (contd)

4
5
5. Do not forget to click Send to submit the soft copy of IT proof form to IT Approver.
4. Print the India Income Tax Proof PDF document.
Note: Request reference number is auto-generated. Use this number for future reference.
16
Step 4: Submit the Printed Form along with IT proof Documents to IT Approver
Printed IT Proof Form IT Proof Documents Drop Box
IT Approver
Your IT proof submission is APPROVED !!!
Your IT proof submission is REJECTED !!! You need to Resubmit !!!
17
If IT Proof Submission is Rejected, verify the comments on rejected line item and Resubmit along with Correct Proof Documents
1
1. Navigate to Your Work under About You tab.
2. Click Tasks tab to view the worklist items.
3
3. Click the task link to open already submitted IT proof form.
Note: If you dont action on the rejection work item with in 10 working days, the work item expires and you would not be able to resubmit the form again.
4. Print the form and Submit it along with correct proof documents.
18
IT Proof Submission: Drop Box Locations in India

Mumbai/ Pune New Delhi Gurgaon
Mumbai NIRLON: Near mail Dispatch room, 6th Floor BKC: Near Mail Dispatch room, 4th Floor Pune: IBM TPO - Tower B & C: Near mail room, Tower B, I Floor Building 1&2 Ozone IBM: Near mail room, Ozone 1, G Flr ETZ: Near mail room, B Wing, Ground Floor
Bangalore
Birla Tower : Near Reception ISID Campus, and The Mira: Near Reception
DLF Infinity Tower A: Near mail room DLF Silokhera: Near mail room
Noida
A26 and B-19: Near mail room

Kolkata
EGL -Block A: Near mail room, Ground Floor -Block B: Near mail room, Ground Floor -Block C: Opposite to lift entrance at Ground Floori sn -Block D: Near mail room, Ground Floor -Pine Valley: Near mail room, 3rd Floor SA 1, 2,& 3 Blocks: Near mail room, Ground Floor Manyata D1, D2, D3, and K Blocks: Near mail room, Ground Floor Manyata C4: At the reception 2nd floor / Work Room A& B 2nd Floor / Work Room A& B 3rd Floor FTP Fortius : Near B Reception FTP Altius: Near mail room Prestige Towers: Reception next to Security room, 5th Floor ITPL Explorer: 4th & 5th floor, Near Break-out area Inventor Building: Facility Room Explorer Building Commerce @ Mantri: Near Reception Diamond District Tower B: Near Mail room, 6th Floor Esteem Asrani: Near Mail room, Ground Floor
BCS Salt Lake: Ground floor A wing Reception DLF IT Park B : In front of Mail Room at Ground Floor DLF IT Part C: In front of Mail Room at 3rd Floor L&T Chambers: Near mail room at 2nd Floor Millennium City Information / STP: Near Reception
Hyderabad
Mind Space: Near Mail room Divyasree: Near Mail room Uma Aishwarya: Beside Facility Helpdesk
Chennai
DLF Chennai: Near Mail room IBM Towers Chennai: Near Mail room Lords Chennai: Near Mail room
19
IT Proof Submission: Contact Addresses for Employees Outside India or Employees without IBM Intranet Network Access
For employees who are onsite (USA): For employees who are onsite (Other Countries):
Use the attached soft copy form to provide IT proof details and submit the printed form along with proof documents to: Khushbu Patel (Khushbu Patel/Raleigh/Contr/IBM) Raleigh (RTP) Office IBM India Private Limited, 3039 Cornwallis Rd, PO Box 12195. Research Triangle Park, NC , USA. Tel : 1-800-947-7016.
IT Proof Manual Form
Use the attached soft copy form to provide IT proof details and submit the printed form along with proof documents to: Attention: Manager, Income Tax Proof Collection Team (Payroll Team), IBM India Pvt Ltd, Manyata Embassy Business Park, D1 Bldg, 4th Floor, Outer Ring Road, Nagawara, Bangalore -560045.
For employees who do not have access to IBM intranet network/ LOA/ ML:
For employees who do not have access to IBM intranet network, Managers need to cascade the IT proof submission notification. Instead of using You and IBM Online Service Center portal, employees need to use the attached soft copy form to provide income tax proof details and submit the printed form along with proof documents to any of the below addresses: Option 1: Any of the nearby drop boxes in IBM India locations Option 2: Send by post to the below address Attention: Manager, Income Tax Proof Collection Team (Payroll Team), IBM India Pvt Ltd, Manyata Embassy Business Park, D1 Bldg, 4th Floor, Outer Ring Road, Nagawara, Bangalore -560045. Note: Along with the above mentioned documents, attach Covering Letter (mentioning the number of proof documents attached).
20
IT Proof Submission Query Support and w3 Self-help Materials

Employee
If any questions on IT Proof Submission Email: Income Tax

Proof/India/Contr/IBM
Self-help Materials Available on w3
Phone: 8787 from any IBM location +91 80 25499500 from any external location
FAQs on IT Proof submission process: 2009-10 http://w3.ibm.com/hr/ap/in/yourmoney/assets/faqitps
21
Appendix
India Income Tax Guidelines (2009-10)
22

S.No
1
Income Tax Component

Tax Slabs
For Male:
Guidelines
Annual income Upto Rs 1,60,000 Rs 1, 60,001 Rs 3,00,000 Rs 3,00,001 Rs 5,00,001 Rs 5,00,001 & above Upto Rs 1,90,000 Rs 1, 90,001 Rs 3,00,000 Rs 3,00,001 Rs 5,00,001 Rs 5,00,001 & above
Education Cess : 3 percent on Tax
Tax Nil 10% 20 % 30% Nil 10% 20 % 30%
For Female:
Previous employment details Mandatory documents to be submitted: a) Copy of Form 16 or Original Final Tax Computation Statement (Attested) by the authorized signatory on company letter head of the previous organization b) Download Form 12B . Fill in the details and submit the completed form. House Rent Allowance (HRA) Mandatory documents to be submitted: (Contd next page..) a) The First month (Apr 09 or month of joining) & Latest rent paid receipt in Original and a Copy of the valid rental agreement with the Landlord. b) The receipt should have details like Name, Address of rented accommodation, rent amount both in figures and words, rent paid for the month and signature of the Landlord. c) If employee has shifted houses or has any change in rent amount, then one rent receipt from previous/current Landlord as applicable (the rent receipt for last month before change) and copy of the old agreement is also required.
23

S.No
3

House Rent Allowance (HRA) contd Note
Guidelines
The rental agreement should necessarily cover the period for which the exemption is being claimed for. If in the agreement there is Rent and Maintenance mentioned; only RENT will be considered. If the agreement is not in the name of employee, Exemption will not be given. For ONSITE employees, the rent receipts shall be considered only for their period of stay in India. Exemption will be given only for the house rented in the place of work and not for houses in other locations. Mandatory documents to be submitted: a) Copy of the receipt issued by the educational institution. Note Deduction will be given only for tuition fees paid during the financial year and not on development fees, donation etc., Deduction will be given only for expenditure on Full Time Education. Mandatory documents to be submitted: a) Copy of the NSC certificate with the details (Certificate number, Purchase Date, Amount details) must be visible in the copy.
b) Incase of NSC interest, earned on previous NSC investment, the same has to be declared under Other Income (Unspecified).
Children Education Fee
NSC
Post Office Savings Deposit
Mandatory documents to be submitted: a) Copy of deposit receipt b) Copy of the passbook - front page where details of the depositor are mentioned and page showing current financial year deposits and balance as on that date. c) If balance is not shown then copies of all pages where investment between April 2009 and March 2010 is recorded.
24

S.No
7

Bank FD (Notified tax savings scheme) Repayment of Housing Loan (Contd next page..) Form 12C
Guidelines
Mandatory documents to be submitted: a) Copy of certificate from Bank. Fixed deposit in notified tax saving scheme for current Financial year will only be considered. 1. Principal repayment Mandatory documents to be submitted: a) Certificate of Repayment from the Financial institutions (HDFC / LIC Housing Finance/ etc) giving the break up of Principal and Interest repayment in the Financial Year. In case of loan taken jointly, and the entire Principal and interest repayment is claimed by employee, a declaration to this effect has to be submitted. Note If the Stamp duty and Registration fee was incurred towards purchase of House property, it can also be claimed under this limit. Proof for such payment or documentary evidence of the expenditure (eg: Receipt, copy of agreement/deed) is to be produced. 2. Interest on Housing Loan a) b) a) House property is Self occupied -Certificate as mentioned under 'Principal repayment' section. This is for Interest on Self Occupied Housing property. Form 12 C Declaration property is Rented -In addition to the above, duly filled up Form of declaration needs to be submitted (Softcopy attached below) along with computation duly signed by the employee (below attached example of computation). Form 12 C Declaration
Form 12C
Income or loss on House property computation sheet
3. Income or Loss on House Property
Loss or Income from HP Computation
b)
25

S.No
8

Repayment of Housing Loan (contd) Declaration Declaration for HRA Form Joint Loan
Joint loan_Self declaration
Guidelines
4. Employees can claim both HRA exemption and Interest on housing loan for self occupied property. In order to claim both, employees need to submit a declaration in original in the attached format. Note In case of joint housing loan, a declaration in the attached format need to be submitted otherwise tax benefit will be given only on prorated amount. Mandatory documents to be submitted: a) Form 12 C Declaration Note: only Other Income (Unspecified) will be considered.
Income From Other Sources
10
Life Insurance Premium
Self declaration form
Mandatory documents to be submitted: a) Copies of all the Premium receipts PAID by the employee (in this Financial Year). Incase any premium is due in January / February/March 2010, then either you can pay the premium before the cutoff date and produce the proof or the deduction can be availed at the time of filing your Income Tax return. This is as per the Income Tax provisions. Electronic premium receipts will be considered only if it clearly displays the insurance company details (with Logo), details of the insured and policy details (policy number etc) b) Declaration need to be given in the attached format in case of premium payment made on behalf of dependents.
Self Declaration Form
26

S.No
11

Pension Plan
Guidelines Mandatory documents to be submitted: a) Jeevan Suraksha Or any other scheme u/s 80CCC - Copy of the receipt from the Insurance Company. Mandatory documents to be submitted: a) Copy of the stamped deposit receipt or Copy of Passbook duly attested. Mandatory documents to be submitted: a) Copies of all the Premium receipts paid (in this Financial Year).
12 13
PPF ULIP
14
Mutual Funds
Mandatory documents to be submitted: a) Copy of the challan/ receipt for Investments. Electronic statement will be considered only if it contains details of the Mutual Fund company, scheme, folio number, employees name. Deduction is available only for ELSS (Tax Saving) schemes of mutual funds.
15
Interest on Education Loan Self declaration form
Mandatory documents to be submitted: a) INTEREST for the Loan repayment details for the Financial year (ie Certificate from the Lending institution for Repayment of Educational loan). Only Interest is allowed for Income Tax Deduction purposes. b) Self declaration form Note This is applicable for the Assessee (employee) Spouse and child. Higher education means - "Full Time studies for any graduate or post graduate course in Engineering (including technology / architecture), medicine, management or for post graduate course in applied sciences or pure sciences including mathematics and statistics."
27

S.No
16

Other Deductions Section 80 U
Guidelines Mandatory documents to be submitted: a) Any assessee suffering from a permanent physical disability (including blindness) on the production of medical certificate from Government Hospital in the prescribed form, shall be allowed a deduction of Rs.50,000. Where such assessee is a person with severe disability, a deduction of Rs.1,00,000 can be claimed. Mandatory documents to be submitted: a) Copy of the premium receipt paid by the employee, issued by the insurer. b) Self declaration form to claim under Sec 80D as attached below.
17
Section 80 D Self declaration Medical Insurance Section 80 DD Self declaration form Medical Insurance
18
Mandatory documents to be submitted: a) Deduction regarding maintenance including medical treatment of dependent who is person with disability. The permanent physical disability or mental retardation of the dependent relative has to be certified by a physician, surgeon, oculist or practitioners Self Declaration working in a govt. hospital. Medical insurance b) Self declaration by employees duly certifying amount spent on treatment, training or rehabilitation of the handicapped dependent or the amount paid to LIC/UTI for the policy). Note If the disability is upto 80% then the deduction is 50,000 and if the disability is beyond 80% then the deduction is Rs. 1,00,000.
Important Note : For any investments made in the names of the spouse or child of the Self declaration form employee, the employee must provide a Self Declaration that the investments are being claimed by him/her only and not by any other person.
Note: You can submit one Self Declaration form for all tax components instead of multiple ones.
28

2009 11 19 India Income Tax Proof Submiss

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IBM HR Management System Powered by SAP

You and IBM: Online Service Center

Income Tax (IT) Proof Submission 2009-10

Copyright IBM Corporation 2009

IBM HR Management System Powered by SAP

Purpose of This Training

IT Proof Submission (2009-10): Process and Form Overview Training

Copyright IBM Corporation 2009

IBM HR Management System Powered by SAP

Overview of IT Proof Submission Process

Complete IT Proof Form

Print IT Proof Form

Your IT proof submission is APPROVED !!!

Your IT proof submission is REJECTED !!! You need to Resubmit !!!

IT Proof Submission (2009-10): Process and Form Overview Training

Copyright IBM Corporation 2009

IBM HR Management System Powered by SAP

Employee and IT Approvers Role

If Rejected, Resubmit with in 10 working days

Step 1: Navigate to You and IBM: Online Service Center

Step 5: Send confirmation email about the receipt of the documents

IT Proof Submission (2009-10): Process and Form Overview Training

Copyright IBM Corporation 2009

IBM HR Management System Powered by SAP

Step 1: Navigate to You and IBM: Online Service Center

3. Click Income Tax Proof to open the form

3. Click Income Tax Proof to open the form

IT Proof Submission (2009-10): Process and Form Overview Training

Copyright IBM Corporation 2009

IBM HR Management System Powered by SAP

Step 2: Complete IT Proof Form

IT Proof Submission (2009-10): Process and Form Overview Training

Copyright IBM Corporation 2009

IBM HR Management System Powered by SAP

Step 2: Complete IT Proof Form (cont)

1. Select Main Information tab.

2. Enter your Telephone Number.

IT Proof Submission (2009-10): Process and Form Overview Training

Copyright IBM Corporation 2009

IBM HR Management System Powered by SAP

Step 2: Complete IT Proof Form (cont)

Previous Employment Tax Details

1. Select Previous Employment Tax Details tab.

IT Proof Submission (2009-10): Process and Form Overview Training

Copyright IBM Corporation 2009

IBM HR Management System Powered by SAP

Step 2: Complete IT Proof Form (cont)

1. Select Housing (HRA) tab.

4. Fill up all the fields in the table.

5. Click on the next tab, once you complete the details.

IT Proof Submission (2009-10): Process and Form Overview Training

Copyright IBM Corporation 2009

IBM HR Management System Powered by SAP

Step 2: Complete IT Proof Form (cont)

1. Select Income From House Property tab.

2. Select the property type, as applicable.

3. Enter the income for house property amount.

IT Proof Submission (2009-10): Process and Form Overview Training

Copyright IBM Corporation 2009

IBM HR Management System Powered by SAP

Step 2: Complete IT Proof Form (cont)

Income from House Property (Wholly Let out)

4. Click on the next tab, once you complete the details.