APD Priorities - Strategies

Name AS5: Establish internal accountability mechanism

Descri TheAPD
for strategy aims to strengthen a coherent and transparent system of
staff
ption accountability of the RO and COs staff for achieving results and how
these results are achieved. The implementation of this strategy will
strengthen accountability of managers and staff for their work and
achievement individual performance results. It also aims at
team/group accountability of the unit for achieving OMP results. As
the result the overall performance will improve.

At the APD level, the key actions to implement this strategy include:
• To determine/develop accountability framework through clear
definition of scope of work and
reporting subordinacy
“Owner” • To determine a mechanism
Teamto effectively monitor unit level
Aida performance managed through OMP/BSC
APD/COs/CSTs
• To ensure clear linkages between PAD and OMP/BSC
outputs
• To /improve
Proposed Indicators team/ spirit
Measures Metricsand performance through
consensual/transparent decision making
1. % of PADs which have clear linkages with OMP/BSC
• To promote usage of CSS as a monitoring tool of APD
2. Implementation rate of BSC is 90%
performance
3. CSS piloted and after revision put in practice
 Strategy
AS5- Establish
AS5 -1: % of OMPs which
internal Objecti
ve
Measurement Information Aida Alzhanova
accountability
Measure
Name:
with PADs
mechanism
have clear correlations
Sultan
for
Aziz
Measu
Name/
re
Owner:
Reporti
Report
Measure
Units:
Definition /
APD staff once ng
er:
Freque
ncy
Formula: 1. Supervisors should ensure that PAD outputs
Data

 
Sources: formulated in a manner that reflects clear linkages
Availability: with unit OMP/BSC outputs
aselle_milkshake@mail.ru
Implementati
Risk: Lack of clear linkages between PAD and OMP
on Tasks, outputs constitutes the risk to accountability chain.
                                                          

Notes & Assumption: Managers clear understand their role in

Assumptions ensuring proper planning PAD process. Given staff
: turnover, presumably 5% of SMs will not have thire
Target Information
Baseline
PADs completed for various reasons
Information:
Long Term
Target:
Annual 95%
90% in
of PAD outputs linked to OMP outputs
Target:
Quarterly planning 95% in Mid
Targets: phase for term review
c.y.
1st Meeting will review:
 Strategy
AS5- Establish
AS5 -2: BSC developed,
internal Objecti
ve
Measurement Information Aida Alzhanova
accountability
Measure
Name:
piloted, revised and mechanism for
implemented Sultan Aziz
Measu
Name/
re
Owner:
Reporti
Report
Measure
Units:
Definition /
APD staff once ng
er:
Freque
ncy
Formula:
Data

 
Sources:
Availability:
Implementati At least 2 review of BSC during the year are required.
on Tasks,
Risk:
                                                          
Notes &
Assumptions Assumption: After revisions BSC will be refined and more
: realistic

Target Information
Baseline
Information:
Long Term
Target:
Annual Recommen
Target:
90 % Implementation Rate
BSC dations of
Quarterly
Targets:
accomplish 1st revision 1st revision 2nd revision
ed
1st Meeting will review: implemente
d
 Strategy
AS5- Establish internal Objecti
ve
Measurement Information Aida Alzhanova
accountability
Measure
Name: put in practice mechanism
AS5 - 3: CSS piloted and
for
Sultan Aziz
Measu
Name/
re
Owner:
Reporti
Report
Measure
Units:
Definition /
APD staff once ng
er:
Freque
ncy
Formula:
Data

 
Sources:
Availability: All APD staff use CSS to assist COs
Implementati Risk: COs will continue to use the ”old practice" of writing
on Tasks,
e-mails to respective Programme Specialists in APD.
                                                          
Notes &
Assumptions Other HQs division will delay timely implementation of
: request came through CSS
Target Information
Baseline Assumption:
Information:
Long Term CSS is
Target:
Annual 80% of requests sent through CSS system rated as used
widely
Target: All APD
satisfactory Mid-term
aby APD
Quarterly staff trained review and
Targets:
staff and
in using refinement
annual
CSS
1 Meeting will review:
st of CSS
target