Enterprise Wide Information Systems

Instructor: Richard W. Vawter

University of Southern California

Objective
 To discuss the use of the Accelerated SAP approach for conducting a rapid R/3 implementation  To explain how the Accelerated SAP Roadmap is used to facilitate implementation.  To identify the tools and accelerators used for performing ASAP.  To discuss the integration of the Roadmap with the R/3 Reference Model and the Implementation Guide (IMG).

University of Southern California

Topics
 Quick look at the Original R/3 Procedural Model  Overview of the ASAP methodology  The ASAP Roadmap  The Implementation Assistant

University of Southern California

The R/3 Procedural Model

 SAPs original implementation methodology.  Good for large, complex organizations looking to implement R/3 in stages.
Organization and Conceptual Design Detailed Design and System Set-Up
Establish Global Settings Quality Conceptual Design Check Establish Company Structure Establish Master Data Perform Final Test Create Interfaces and Enhancements Establish Reporting Establish Archiving Management Establish Archiving Management Perform Final Test Create Go - Live Plan Train Users

Preparations for Going Live

Productive Operation

Set Up System Environment Train Project Team Project Preparation Define Functions and Processes Design Interfaces and Enhancements

Quality Application System Check

Quality Production System Check

Create Establish User System Documentation Administration Set Up Production Environment Transfer Data to Production System

Support Productive Operation Optimize System Use

Project Management System Maintenance and Release Upgrade

Copyright, SAP AG.

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The Procedure Model

 The SAP core tool that describes the activities needed when implementing SAP.  Its like a detailed project plan of all the steps and tasks involved during the implementation process.
Tools p Business Engineering p Customizing Basic Functions p Procedural Module

 Its useful for large, complex organizations wishing to implement R/3 in stages.  However, this is being replaced with the Accelerated SAP method of implementation.

University of Southern California

Accelerated SAP
 In 1996, SAP introduced Accelerated SAP.  Better suited for medium sized companies looking at a Big Bang approach.
 

No As Is modeling as with the Procedural Model. ASAP is designed for a To Be implementation (re-engineering).

 Simplicity and speed of ASAP approach is making this the implementation method of choice for many companies now.

University of Southern California

Topics
 Quick look at the Original R/3 Procedural Model  Overview of the ASAP methodology  The ASAP Roadmap  The Implementation Assistant

University of Southern California

Objectives of Accelerated SAP

 An approach that results in a quick, cost effective implementation of R/3.
    

Minimizes the length of time between installation and start-up. Maximizes the utilization of SAP and customer resources. Incorporates a process oriented approach to implementation. Involves the user community. Results in a repeatable model that can be used with other implementations of R/3.

University of Southern California

What is contained within

 The ASAP Roadmap:


A Step-by-step procedures and recommendations

 Tools:


The ASAP Implementation Assistant:  A navigation tool for the Roadmap, questionnaires, templates, and check lists.

 Q&A database for documenting requirements.



R/3 Business Engineer tools for creating the Business Blueprint (conceptual design) and for configuration.

 R/3 Services and Training:



All the services are available for ASAP projects, including consulting, training, hotline, Early Watch, OSS, Info DB. University of Southern California

Accelerated SAP - The Implementation Solution

Implementation Assistant Q&A Database ASAP Roadmap Knowledge Corner BP Masterlist Accelerators

Methodology

R/3 Business Engineer Implementation Guide Reference Model Profile Generator Change Request Management

PC Based Tools Service

R/3 Resident Tools

Training & Education, InfoDB, SAPNet OSS Support, Quality Assurance

Class Discussion
ASAP is a Tool designed to speed up the implementation process. However, there are always other factors which could affect the speed of an implementation.
 Based upon your individual experience:
 

Name as many project accelerators as you can Name as many project decelerators as you can

 What are the top ten in each category?

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In Summary: Preconditions for Rapid Implementation

 Clearly defined and stable project scope.  Only reference based re-engineering.  Implementation uses standard R/3 functions.  Whole company fully committed


Committed management (steering committee) and fast decision making. Committed project team, competent, well-trained users and decision makers.

University of Southern California

Topics
 Quick look at the Original R/3 Procedural Model  Overview of the ASAP methodology  The ASAP Roadmap  The Implementation Assistant

University of Southern California

The ASAP Roadmap

 Phase 1- Project preparation: initial planning and preparation.  Phase 2 - Business Blueprint: documentation of the business process requirements of the company.  Phase 3 - Realization: implement all business and process requirements based upon the business blueprint.  Phase 4 - Final Preparation: complete testing, user training, system management and cut-over activities.  Phase 5 - Go-Live & Support: transition from implementation to production.

University of Southern California

Key ASAP Deliverables from each phase:

Project Preparation Business Blueprint Realization Final Preparation Go Live

1
Authorizations that will be req

2
Reports to be written

3
Business Process Master List
x x x x x

5
System Performance Evaluation

Project Plan Scope

Conversions to be made Req. Interfaces identified Bus. Processes identified Org. Structure defined A Working System

x x x x x

Business Process Procedures Test Cases End User Training Materials

Reports written Interfaces established Conversion made

Test Plan Test mat. Go-Live Plan

Baseline Scope

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Example of Project Duration

PHASE
1 2 3

Pct

Project Preparation Business Blueprint Realization Baseline Final Configuration Integration Test Final Project Go Live & Support Total

12% 15% 46% 12% 13% 21% 19% 8% 100%

4 5

University of Southern California

Topics
 Quick look at the Original R/3 Procedural Model  Overview of the ASAP methodology  The ASAP Roadmap  The Implementation Assistant

University of Southern California

The Implementation Assistant

 The Implementation Assistant (IA) is a PC based application made up of numerous tools and templates developed to support the ASAP implementation approach


The IA is the primary tool and framework for executing the ASAP methodology.

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Organization of the Implementation Assistant

Tree structure Search tool

ASAP Roadmap Implementation Accelerators Project Plan Question and Answer Database Issues Database Business Process Procedures Knowledge Corner Glossary Help

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Organization w/in the Implementation Assistant

Phase Work Package Activity Task

How-To

Deliverable Who

Accelerators

Organization w/in the ASAP Roadmap

The structural organization of the ASAP Roadmap and the definitions for the Implementation Assistant are as follows:
Phase - the major organizational steps of the ASAP Roadmap Work packages - assigned to specific project teams Activities - assigned to specific team members Tasks
How Tos Accelerators & Tools

Phase Information
Phase level information consists of the purpose of the Phase, general instructions on how to complete it, and the work packages that are organized to complete the phase.

Purpose General Instructions

Work Packages

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Work Package Information

Work Package level information consists of the purpose of the work package and the activities that are organized to complete the Work Package.

Purpose

Activities

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Activity Information
Activity level information consists of the purpose of the Activity, general instructions on how to complete it, the trigger for starting this activity, the input needed, the expected results, and any templates or accelerators that can be used to complete the activity.

Trigger Input

Output Outcome Tool/Accelerator

University of Southern California

Task Information
Task level information consists of the purpose of the Task, the suggested procedure for completing the task, the personnel responsible, and any templates, accelerators, or How-Tos that can be used to complete the tasks.
Purpose

Task Procedure

Result(s) Role(s) Tool/Accelerator

University of Southern California

Accelerated SAP Tools and Accelerators

 Implementation Assistant Roadmap

 Tool: A self-contained appl. used to perform work packages, activities and larger tasks.  Accelerator: Templates, models, questionnaires created with applications and used to perform smaller tasks or roles.

University of Southern California

Examples of ASAP Tools and Accelerators

 Accelerators
   

Project Plans (MS Project or MS Excel) Cut-over Plan Template Products of the Knowledge Corner Business Process Procedures

 Tools
   

SAP Concept Check Tool Question and Answer Database Open Issues Database Business Process Master List

University of Southern California

Implementation Assistant Example

Project task: Define the Organizational Structure of the client.
Phase - Phase 2: Business Blueprint Work packages - Business Organization Structure Activities - Define Business Organization Structure Tasks
Schedule Organization Structure Workshop Distribute Organization Structure Guidelines Conduct Organization Structure Workshop Recommend and Approve Organization Structure

University of Southern California

Implementation Assistant Example (cont.)

Project task: Define the Organizational Structure of the client.
Tasks
Schedule Organization Structure Workshop Distribute Organization Structure Guidelines Conduct Organization Structure Workshop Recommend and Approve Organization Structure Conduct Session 1 Develop Org Structure Conduct Session 2

Procedure

Tools/ Accelerators

Q&A db Enterprise Area Scope Document Organization Structure Presentation Template

University of Southern California