Environmental Management Systems

The ISO 14001 Approach

2hat is an EMS?
á Systematic way of managing an organization¶s
environmental affairs
á Based on Plan-Do-Check-Act Model (PDCA)
á Focused on Continual Improvement of system
á Addresses immediate and long-term impact of an
organization¶s products, services and processes
on the environment.
á A tool to improve environmental performance

odel Based on the
P-D-C-A Model,
j
 Plan-Do-Check-Act

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2
Implement an 

o get
our environmental ducks in a row!

á Struggling to stay in compliance and keep track of

regulations/laws
á Environmental management just one of many
responsibilities
á Establish a framework to move beyond compliance
á Vehicle for positive change; improved employee
morale, enhanced public image
á Employee turnover
2hy Implement an EMS ?
More reasons:
á Helps to identify the causes of environmental
problems.
á better to make a product right the first time
á cheaper to prevent a spill or other accident
á cost effective to prevent pollution
á Trade and competitive issues
á Inconsistency in environmental regulation and
enforcement
á Many individual parts may already
be in place ± just need to unify under
the EMS umbrella!
ISO 14000: A series of standards
á Created by the International Organization of
Standardization, a non-governmental organization
(NGO) established in 1947, located in Switzerland (see
handout for more info)
á ISO is not an acronym - from the Greek iso, meaning
equal (as in isothermal)

á ISO is a worldwide federation of national standards

bodies from over 100 countries; American National
Standards Institute (ANSI) is US representative
á They have created many standards: ISO 9000, film speeds
 ISO 14000 Family
á A series of guidance documents and standards
to help organizations address environmental
issues. Ones below deal with EMS.
á 14001: Environmental Management Systems
á 14004: EMS general guidelines
á 14010: Guidelines for Environmental Auditing
á 14011: Guidelines for Auditing of an EMS
á 14012: Auditing - Qualification criteria
To 2hom Do the Standards Apply?
á Standard is Voluntary
á Large and Small Business & Industry
á Service Sectors (hospitals, hotels, etc.)
á City and County Government
á Applicable to all types of organizations, of
all sizes anywhere in the world
Becoming ISO 14001 certified
á ISO 14001 is the only certification standard
á Registration body examines EMS for conformity
to the ISO 14001 standard
á Not a compliance audit, an EMS audit
á Facility awarded registration
á Does NOT mean that products are more
environmentally friendly
á Does mean have a documented EMS that is fully
implemented and consistently followed
ternal Drivers for I
 14001
á
uppliers encouraged to consider an 



á IB
á Xero (30,000)
á Bristol-
ers
qui (15,000)
á Ford and G
á o
ota- c oice of 3
á  , t ers

á ppro
271,000 I
 9000 certifications
worldwide (est
380 NC certifications)
 2orld
icture
á  0, 0  ISO 14001 cert. in world as of 6/01
á 1,480 ISO 14001 cert. in US as of 6/01
á 54 companies known certified in NC, and one
municipality
á US is 5th in number of certifications behind Japan
(6,648), the UK (2,500), Germany (2,400), and
Sweden (1,911)
 EMSs and the Federal Government
á Published Federal Register notice  /12/98
á EPA ³Aiming for Excellence´ Report Sept. 99; part of
Draft EMS Action Plan http://www.epa.gov/ems
á Clinton signed Executive Order 4/00 requiring federal
facilities to have an EMS by 2005
á EPA Performance Track June 2000 ± requires an EMS
á Office of 2ater funded pilot efforts in 10 states, pilot
program with governments, pilot with Biosolids Assoc.
á New MP&M (Metal Products and Machinery) Effluent
Guidelines: final rule may include EMS-based
exemptions (P2 option)
á EMS and Enforcement
 N.C. EMS Related Activities
á NC DENR EMS policy Aug. 1999
á State Regulatory Innovation legislation
á Sector-based EMSs (paper industry, screen-
printing, metal finishing, furniture): see
http://www.p2pays.org/iso/sector
á EMS Development Course for Government
Agencies
á EMS Pilot Project with Pork Producers
 Multi-State 2orking Group
á Many states (founding states are AZ, CA, IL, MA, MN,
NC, OR, PA, TX, 2I)
á EPA, NGO¶s, National Institute of Standards
& Technology, CI2, CMA
á Implemented pilot projects with industry
á Goal: To understand and communicate the value
of ISO 14000 in meeting public policy goals.
2hat does ISO 14001 Say?
 17 Requirements in ISO 14001
Env. Policy 4.2 Document control 4.4.5
Env. Aspects 4. .1 Operational control 4.4.6
Legal and other req. 4. .2 Emergency preparedness and
response 4.4.7
Obj. and targets 4. .  Monitoring and measurement 4.5.1
Env. Mgmt. Program 4. .4 Corrective/preventive action 4.5.2
Structure and Responsibility 4.4.1 Records 4.5. 
Training, awareness, and EMS audit 4.5.4
competence 4.4.2
Communication 4.4.  Management Review 4.6
EMS documentation 4.4.4
 ISO 14001 Key Elements
á olic

tatement
á Identification of
ignificant nvironmental
Impacts
á Development of ectives and argets
á Implementation lan to eet 
and argets
á raining
á anagement
Review

^ow you meet the elements is up to you

 Based on the
EMS Model P-D-C-A Model,
Plan-Do-Check-Act
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I
 14001 olic

tatement (4
2)
á anagement¶s declaration of commitment to t e
environment

á olic

tatement
á 3 ain lements (Big 3)
á Commitment to Compliance
á Commitment to revention of ollution, and
á Commitment to Continual Improvement

á Broader definition of pollution prevention

á vailale to Interested arties
 
olic

tatement
á ust e appropriate to t e nature, scale and
environmental impacts of t e organization¶s
activities, products or services
á rovides a framework for setting and reviewing
oectives and targets
á 2a
of communicating environmental mission
internall
and eternall

á Broader definition of pollution prevention t an
 ¶s not ust source reduction,
ut also rec
cling, treatment,
disposal, and material sustitution
^2 2 N
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C  NI

C NIC D ^IR  ICY

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 Aspects and Impacts (4. .1)
á n organization evaluates and addresses its
own significant aspects, including non-
regulated aspects
á May be positive or negative
á  ink from t e fenceline
á spect Cause or Input Element of an
organization¶s activities, products, or services
which can interact with the environment
á Impact ffect or utput Any c ange to the
environment, whether adverse or beneficial,
resulting from an organization¶s activities,
products, or services
Aspects and Impacts
á Consider
á Air emissions
á Solid/hazardous waste
á 2ater effluents
á Contamination of land
á Noise, vibration and odor
á Land use, energy use, water use
á Raw material and resource use Not just
á Positive environmental issues regulated issues!
á ample
á Aspect - Radioactive material
á Impact ± Transportation and storage issues;
Environmental contamination
 arine Corps I
 14001 ilot roect

  
 

  
 

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 anking (4. .1)
á The organization shall establish and
maintain procedures to identi y its
environmental aspects in order to
determine those hich can have a
signi icant impact on the environment.
á ank aspects and impacts in order to assess
their signi icance
á ompany-speci ic
Ranking/Significance Scoring

Consider:
á Environmental Concerns
á Regulatory/legal exposure; health/env. risks; conservation
á Business Concerns:
á Effect on the public image; community concerns
á Cost savings; cost recovery period; equipment/facility
á Other issues:
á Scale, duration, and zone of impact
á Probability of occurrence - frequent, likely, possible,
rarely, unlikely
á Severity of impact - catastrophic, severe, moderate, minor
 Example Significance Matrix
Activity, Aspect Impact Legal Public Frequency Severity OSR Significance
Product, Liability Concern (OSR>2.5)
Service

Dissolve 2ater Resource 1   2 1 1.75 No

Mineral use depletion
Ore
Natural Resource 1 1 2 2 1.50 No
Gas depletion
Use
Natural Air 1 2 2 1 1.50 No
Gas pollution
Use (Nox)

Use of Spills to   2     2.75 Yes

Strong land or
Acids water
 Marine orps
O 400 Pilo Proec

coring Guide for Ranking
ignificance

Environmental Planning Division

Weigh = Weigh = Weigh = . Weigh =

POTE T AL
OR
EGREE REGULATOR
POTE T AL O REQUE OR LEGAL OMMU T
PRO E


PE T
MPA T
MPA T O MPA T E PO
URE PUT TOTAL
Dr leaning ir Emissions Degra ation o
ir alit 3 3 3
s
Legal and Other Environmental
Requirements (4. .2)
á Setting legal framework for the EMS
á have a procedure to identify and access the legal
requirements: state, federal, local
á have a documented system for keeping up-to-date
á communicate to the right people
á Industry-specific requirements
á CMA Responsible Care
á Int¶l.Chamber of Commerce (ICC) Charter
á Other voluntary requirements
á EPA Climate2ise, 2aste2ise,   /50 Program
á Green Seal
Planning (4. )
Review polic

Determine
significant impacts 

-. 
Determine legal/
ot er rqmts

 Objectives &Targets (4. . )

á The organization shall establish and maintain
documented environmental objectives and targets.

á Can include commitment to:

á reduce waste
á reduce or eliminate release of pollutant
á design product to minimize environmental impact
in production, use, and disposal.

á Be realistic. Keep objectives simple, flexible, and

measurable.
 OBJECTIVES & TARGETS
á Reduce generation of á Reduce spent solvent
hazardous waste by 80% by 01/2002
á Improve indoor air á Reduce emissions by
quality by reducing 90% by 05/2002
solvent odors
á Prevent spills á Max. of 2 /yr. by
200 
á Reduce electrical use á Reduce electricity use
by 10% by 08/2002
Planning
Review polic

Determine significant *


 
  . .
impacts

 
Determine legal/
ot er rqmts

 Env. Mgmt. Program

á Plan: Switch to aqueous cleaning process
á Action- Substitute water based cleaning process
for vapor degreasing process
á Responsibilities - Process Engineering
á Schedule -
Bench top trials - 2 months (date)
Full scale pilot -   months (date)
Implementation period - 1 month (date)
á Resources needed - 1 FTE for 4 months
- Est. Budget $12,000
 
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 Implementation (4
4)
á Structure/responsibility (4.4.1)
á Training, awareness, & competence (4.4.2)
á Communication (internal/external) (4.4. )
á Env. Mgmt. System Documentation (4.4.4)
á Document control (4.4.5)
á Operational control (4.4.6)
á Emergency preparedness
and response (4.4.7)

?ections overlap: For example, 4.4.2 and 4.4.6 require that

employees have info. on EMS as well as knowledge of
environmental impacts from operations and activities
 (4.4.2) Training: Ex. Training Matrix

Cummings

David Hux

Jim Eiden
Shumate

Christina
Coleman

Matherly

Johnson

Graham
Maddox
Morgan
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Sewer Overflow / Reporting Procedure EMS-0100.012 3
(Press Release);Media List; Distribution list; NR 9/1/00 NR 9/1/00

Emergency Phone list

Monitoring and Measuring Procedure EMS-0100.013 0 NR NR
Legal and Other Requirements EMS-0101.001 1 NR
(4.4.5) Document Control ± Ex. Matrix
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ENVIRONMENTAL MANAGEMENT SYSTEM DOCUMENTS
Procedures for Environmental Management System
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Checking/Corrective Action (4.5)
  



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 (4.5.1) Monitoring
and Measuring
á The organization shall establish and maintain
documented procedures to monitor and measure
... the key characteristics of its operations that can
have a significant impact on the environment.
á Track how well the system is working
á Measure the key characteristics of those activities
that can have significant impacts
á Analyze the root causes of problems
(4.5.2) Non Conformance
and Corrective and
Preventive Action
á Develop procedure for investigating,
correcting, and preventing system
deficiencies
á Set up process for assigning responsibilities
for and tracking completion of corrective
action
á Set up process to revise EMS procedures
based on corrective actions
 (4.5. ) Records

á The organization shall establish and

maintain procedures for the identification,
maintenance and disposition of
environmental records
á Include - training records, audits,
management reviews
 (4.5.4) EMS Auditing

Develop internal 
audit program

á re all 
requirements met
Are we meeting the standard?)
á Is t e s
stem working
( re we doing w at we said we would)
Determine audit frequenc
and procedures; train
auditors; keep records of audits, findings, and
follow up actions
EMS Model (Plan-Do-Check-Act)
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(4
) anagement Review
á Reviews 
to ensure its continuing
suitailit
, adequac
and effectiveness
á Reviews process to ensure necessar

information is collected for evaluation
á Review must e documented
á Consider c anges to
á polic

á oectives
á ot er 
elements
Thoughts on Going for ISO 14001
á Attend an overview class (need a champion,
know what¶s coming)
á Start with gap analysis or ³road map´
á 6-18 months to design and fully implement
á 2ork in teams or task groups
á Staff resources
á Incorporate Health and Safety?
á Level of Involvement of Suppliers/Contractors
á Training (internal/lead auditor, overview)
á Using an accredited trainer/registrar
 For More Information
á DPPEA offers free on-site EMS assistance and training
á DPPEA EMS web site: http://www.p2pays.org/iso/

ulie 2oosle
Bet Graves,


Gov
roect Coor

roect Coor

919-715-527 or 800-73-013 (919) 715-50

ulie
2oosle
ncmail
net Bet
Gravesncmail
net

Bar
atler, 
and ork roducer Coor

(919) 715-519, ar

satlerncmail
net