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OHSAS 18001
in
ZTE TELECOM INDIA PVT. LTD.
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OHSAS Implementation Structure

Pol
icy
Manual

System Procedure

Operation control Procedure

Format & Records

Note: All OHSAS document can be found in

“DMS/universal document/library/ZTE INDIA DOCUMENTS/OTHER
DOCUMENTS/OHSAS”
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List of System Procedure

Sr. System Procedure Titles Procedure No Applicable Departments
No.

Hazard Identification, Risk Assessment and

1 ZI/OHSP01 Factory, Project , MS and HS&W Deptts
determining Controls
Identification and Evaluation of Legal and
2 ZI/OHSP02 Factory, Outsourcing , Legal and HS&W Deptts
Other Requirements
3 Competence, Training and Awareness ZI/OHSP03 Training, HR ,QA and HS&W Deptts
Communication, Participation and
4 ZI/OHSP04 All Deptts
Consultation
5 Document Control Procedure ZI/OHSP05 Factory ,QA , Project, MS and HS&W Deptts
6 Operation Control ZI/OHSP06 QA , Project, MS and HS&W Deptts
Factory, Admin , QA , Project, MS and HS&W
7 Emergency Preparedness Plan ZI/OHSP07
Deptts
Performance Monitoring and Legal, Factory, QA , Project, MS and HS&W
8 ZI/OHSP08
Measurement Deptts

9 Accident / Incident Investigation ZI/OHSP09 Factory, QA , Project, MS and HS&W Deptts

Non-conformity, Corrective Action and ZI/OHSP10 Factory ,QA , Project, MS and HS&W Deptts
10 Preventive Action
11 Control of Records ZI/OHSP11 All Deptts
12 Internal Audit ZI-OHSP12 All Deptts
13 Management review ZI-OHSP13 All Deptts
Objectives, Targets and Management ZI-OHSP14 Factory, QA , Project, MS and HS&W Deptts
14 Program
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General Questions
 What is hazard (ref FAQ)
 Tell me the OHS Policy (ref HSW Booklet)
 Tell me seven safety rules (ref HSW Booklet)
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Questions
 what are your major hazards
Ans:- (Please refer HIRA register in DMS)

E.G. accident during travelling

Drinking water
Backache during sitting on chair
Fall during antenna mount
RF
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Question
 Can you show me your HIRA

Ans Our all documents are in DMS at the following l

ocation. (Please show him HIRA) in DMS

“DMS/universal document/library/ZTE INDIA DOCU

MENTS/OTHER DOCUMENTS/OHSAS/HIRA”
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Questions
 How do you control these hazards

Ans We have carried out a risk assessment. We ha

ve made operation control procedures for all high r
isk activities

(Please go through the following list of operation con

trol procedures)
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Question
 How do you ensure document control
 All authentic documents are kept in DMS. The prin
touts are uncontrolled.
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Question
 What is the difference between a system procedur
e and operation control procedure
 System procedure are developed from OHSAS 18
001 standard requirements whereas Operation C
ontrol Procedures are developed to cover activitie
s which may result in accident(i.e. BASED ON HIR
A)
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Question
 Do you have any objectives
 We have four objectives. However they are monito
red at central level by MR.(Mr XuDejun/Somesh R
astogi)
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Objectives and Targets

Objective 1: To provide OHS awareness to ZTE e

mployees
Objective 2: To create awareness about HSW am
ong vendors by having training, and consultati
on meet
Objective 3: To ensure that drinking water is saf
e in zones
Objective 4: To have the baseline health records th
e employees

.
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Question
 How do you take care in projects
Ans
 Our project engineer fills up a SITE SAFETY CHE
CKSHEET at the time of execution of work.
 Moreover it is also inspected by ZQM sometimes.
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Questions
 Can you show me the evidence (records) of X acti
vity
 Please go to following ftp
 Address:
ftp://10.32.134.252/ZQM/UPLOAD/OHSARECOR
DS/
 Login: IECQA
 Password: IECQA
 Record map is given below
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RECORDS

4.4.3
4.2 Policy 4.3.2 Legal 4.4.2.TRAINING Communication, 4.4.4 4.4.7 Emergency 4.4.6 Operation 4.5.3.1 Incident 4.6
4.5.5 Internal
communication compliance and Awareness participation and Documentation preparedness control and accident Management
Audit
consultation review

Customer First Aid

4.5.3.2 CAPA
Customer
Effectiveness
Internal Employee MockDrill

Food Preparation
Vender
Feedback Check sheet
Vender

Site safety check

Safety committee
sheet (A)
Planning

Customer
Site safety check
Records Other
sheet (B)

Vehicle Cheek
Internal
sheet

Vending Machine
Cleaning
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Our Basis of HIRA and System Development

 HIRA based on four major work areas
 Factory
 Office activities- includes all the activities related to HR,
PROJECTS, ADMINISTRATION ETC.
 Warehouse
 Site/Project activities
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HIRA(Hazard Identification & Risk Assessme

nt)
Step-up a core team

Identify OH&S Hazard

Evaluate the risk as per OH&S criteria

Yes
Risk No Necessary
Acceptable Action require
No

Make Operation control Procedure & Objectives

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List of Operation Control Procedure

Sr. System Procedure Titles Procedure No Applicable Departments
No.
1 Transportation Safety ZI/OHSOCP01 All Deptts
2 Subcontractor Management ZI/OHSOCP02 Factory, Project , MS, Outsourcing and HS&W Deptts
3 Working at Height ZI/OHSOCP03 Factory, Project , MS, Outsourcing and HS&W Deptts
4 Electrical Safety Program ZI/OHSOCP04 Factory, Project , MS, Outsourcing and HS&W Deptts
5 Radio Frequency Safety ZI/OHSOCP05 Factory, Project , MS, Outsourcing and HS&W Deptts
6 Ground / Civil Work Safety ZI/OHSOCP07 Factory, Project , MS, and HS&W Deptts
7 Material Handling and Storage ZI/OHSOCP08 Factory, Project , MS, and HS&W Deptts
Safety
8 Site Safety Procedure ZI/OHSOCP09 Factory, Project , MS, Outsourcing and HS&W Deptts
9 Hoisting Equipment Safety ZI/OHSOCP10 Factory, and HS&W Deptts
10 Management of Workplace ZI/OHSOCP11 Admin and HS&W Deptts
Violence
11 Personal Protective Equipment ZI/OHSOCP12 Factory, Project , MS, Outsourcing and HS&W Deptts
12 Lock out/Tag Out ZI/OHSOCP13 Factory, Project , MS, and HS&W Deptts

13 Hygiene Management in ZI/OHSOCP14 Admin and HS&W Deptts

Cafeteria
14 Hand-tool Usage Safety ZI/OHSOCP15 Factory, Project , MS, and HS&W Deptts
15 Compressed Air Usage Safety ZI/OHSOCP16 Factory HS&W Deptts
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OHSAS 18001 Implementation Process

Site Safety Process

 The Project Engineer /Outsource Engineer /O&M

engineer are responsible to ensure that all site ac
tivities must be done safely and follow site safety
process.

 2% sites of the zone shall be checked by ZQM

(zonal Quality Manager) as per the attached chec
klist ZI/OHSOCP09-F02

Note: 1.Site Safety A ZI/OHSOCP09-F01 Microsoft Office

Microsoft Office
Word Document
Word Document
2. Site Safety B ZI/OHSOCP09-F01
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Accident and incident reporting

Dy. Director HSW

Zonal Safety
Vice Factory
Coordinators
Manager
(ZQM)

NSS/BSS/RF/OM Incident in
CPM
Manager Factory

Incident in
Incident in MS
Project
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OHSAS 18001 Implementation Process

C. Supplier code of conduct
 Highlight of ZTE Supplier Code of Conduct

Labor

ENVIRONME MANAGEME
NTAL NT SYSTEM

ZTE
Supplier Prohibited
HEALTH AND
Business
SAFETY Code of Practices
Conduct
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OHSAS 18001 Implementation Process

Emergency Preparedness Plan

 Developed as a common system procedure consi

dering large no of sites having local maintenance
and mock drills.
 Though evacuation plan and emergency informati
on is separately displayed
 Mock drills conducted at all zones, factory and NN
OC Office
 Training done for first aiders, first aiders available
at all zones, factory, and NNOC office.
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OHSAS 18001 Implementation Process

Cafeteria Hygiene & Health

 The Head – Administration is responsible to ensur

e the safety of persons working for or on behalf of
ZIPL at offices, site, factory & warehouse
 Drinking water testing to be done at least once in six month
s at offices.
 Every day ,Water dispenser and coffee machine to be clea
ned as per checklist Microsoft Office

(checklist no ZI-OHSOCP-14-F02) Word Document

 Food preparation and cafeteria cleaning must be checked

by Admin deppt once in six month as per hygienic checklist
(checklist no ZI-OHSOCP-14-F01) Microsoft Office
Word Document
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