Project Management

Fundamentals-Introduction

Ghazala Amin, PMP

Wednesday, December 8, 2021

12/08/21 Personal Experiences and Project 1

Management
 Agenda
• Introduction
• Meeting Objectives
• Project Oriented Industries
• Project Manager, Power and Authority
• PM Discipline
• Managing your Stake Holders
• Talk the Talk and Walk the Walk
• Communication
• Project Closure

12/08/21 Personal Experiences and Project 2

Management
 Meeting Objectives

• Introduce myself
• Share experiences and my personal
perspectives
• Project Management and your insight into
what its all about…
• Informal and Casual Q & A Session

12/08/21 Personal Experiences and Project 3

Management
 Introduction
• BS in Computer Engineering
• MS in Electrical Engineering and Software
Management
• Certified Information Specialist, EDS/HP
• Certified Senior Project Manager, IBM
Global Services
• PMI Certified – Project Management
Professional
12/08/21 Personal Experiences and Project 4
Management
 My Team (Class) Introduction

y o ur
oe s
D t t eam Why did you
ro j ec and
p ou become a Project
e y
lik hy Manager
w

Your expectations
from this class

12/08/21 Personal Experiences and Project 5

Management
 PM Fundamentals Course
Layout
• 12-13 lectures over the semester
• Announced 1 quiz – 10% of total grade
• Announced 1st sessional – 10% of total grade
• Announced 2nd sessional – 15% of total grade
• Announced Final – 50% of total grade
– MCQ, T and F, Short answers (essay type)
• Project Methodology assignment – 15% of total grade
– Presentation material in MS Power Point
– Graded on communication (written) skills
– Templates in MS word format.

12/08/21 Personal Experiences and Project 6

Management
 Open Door Policy
• Honest and open two way communication.

– Instructor Students

Success

Project Management is a critical professional discipline

12/08/21 Personal Experiences and Project 7
Management
 PM Fundamentals Course Material

• Reference Materials for Study

– Study Notes and class discussions
– A guide to the Project Management Body of
Knowledge (PMBOK)
– Dr. Harold Kerzner’s book
• Project Management-A Systems Approach To Planning,
Scheduling and Controlling
– The Wisdom of teams, Katzenbach and Smith
– The 7 Habits of Highly Effective People by Stephen R.
Covey

12/08/21 Personal Experiences and Project 8

Management
 Learning Objectives
• To introduce MPM students to Project Management Fundamentals and
how Project Management has evolved into strict professional discipline
over the past 3 decades.
• To encourage MPM students to share their professional PM experiences
of how they are managing real life projects in Pakistan.
• To raise the bar of introductory PM education being offered in other
programs and universities. We are targeting experienced PM
Professionals.

12/08/21 Personal Experiences and Project 9

Management
 Learning Objectives
• This course would also introduce MPM students with basic
knowledge of PM processes that would help them with PM
certification exams being offered by PMI or other PM organizations.

• It only provides the basic knowledge of various project management

concepts. It gives the “what is”, the “how to implement” should be
dealt with in other classes in detail.

12/08/21 Personal Experiences and Project 10

Management
 Who should study Project
Management?
• Anyone who is directly or indirectly involved in;
• initiating, planning, implementing, monitoring, evaluating
and/or controlling a project;
• in a position which involves a substantive level of decision-
making, responsibility, communication and coordination,
• should be thoroughly familiar with all the subject areas,
methodology, processes and tools and techniques of project
management.

A good and common project management knowledge platform will increase the
likelihood of the project attaining its goal within time and budget.

12/08/21 Personal Experiences and Project 11

Management
 Project Oriented Industries
• NASA and DOD (Department of Defense)

• Construction, architecture, new product

development

• Financial Institutions
– Banks, Insurance, Telecommunication

• Manufacturing Units and Plants’ operation

12/08/21 Personal Experiences and Project 12

Management
 Project Manager’s Power and
Authority

• Authority
– Right of an individual to make necessary decisions
required to achieve his objectives or responsibility.
• Power
– Granted to an individual by the subordinates and peers
over time and is a measure of their respect for the
individual.
– Builds credibility and respect in the profession.
• Accountability
– Acceptance of success or failure.

12/08/21 Personal Experiences and Project 13

Management
 Talk the Talk and Walk the Walk

• Knowing and using industry specific

LINGO – Terms and terminology.
• Award and Reward - Ensure every one
understands the benefit of project
completion on schedule and budget.
• Use cultural influences to your advantage.

12/08/21 Personal Experiences and Project 14

Management
 What kind of Project Manager are
you?
• Accidental Project Manager
– Usually, this project manager comes up through the ranks. For instance, a
strong programmer becomes the project manager on a development
project. Or a strong network technician becomes the project manager on a
large network upgrade. These people understand the types of projects that
they are managing, they can build a work plan, and they can assign work
to other team members. However, they don't have a lot of project
management discipline.
• Good Project Manager
– The second type of project manager understands that successful
project management requires you to manage issues, scope,
communication, risk, etc.
• Proactive Project Manager
– the third type, is someone who has made the mental transition to
apply his or her discipline on a proactive and ongoing basis.
12/08/21 Personal Experiences and Project 15
Management
 Project Management Discipline

Project Management Program

Project
The application of knowledge, skills, tools and A group of projects managed in a coordinated
A temporary endeavor undertaken to create
techniques to projectactivities in order to way to obtain benefits not available from
a unique product or service
meet or exceed stakeholder needs and expectations managing them individually

•Start and End date, allocated budget and available resources

•Dedicated Stakeholders
•Informed and Knowledgeable End user
•Empowered Project Office personnel
• Strict documentation
•Change management and risk mitigating process
•Estimation process for additional or in-scope deliverables
•PLANNING, CONTROLLING AND MANAGING.
12/08/21 Personal Experiences and Project 16
Management
 Stake Holder Communication

Top
Management

Line Managers Project The

Other Projects Manager Customer

Vendors Project Team Regulators

Links -TBD
Members
12/08/21 Personal Experiences and Project 17
Management
 Project Manager :a coach and
mentor

The project manager’s leadership style should be matched to the

developmental level of the project team and
hould move through successive steps of:

Directing,
Coaching,
Supporting, and
Delegating

12/08/21 Personal Experiences and Project 18

Management
 Project Manager
• Project Manager not only leads and manages the
project but helps the team with attaining SMART
objectives for the project and the team.
• S : Specific
• M : Measurable
• A : Attainable
• R : Realistic
• T : Time bound

12/08/21 Personal Experiences and Project 19

Management
 COMMUNICATION

• Communicate, Communicate and Record

Critical Path
Analysis
Project
Meetings
Identify
Earned significant
Value variances Identify root
Project Trial
causes of Solutions
Reviews
problems
Resource Identify
Analysis significant
trends
Reports
Performance
Tests Results

12/08/21 Personal Experiences and Project 20

Management
 Project Closure
• Project plan updates
• Documentation Archived
• Legal Contract Closure
• Administrative Closure for Resources
• Corrective actions
• Lessons learned

12/08/21 Personal Experiences and Project 21

Management
 Wrap Up

• Q & A Session.

12/08/21 Personal Experiences and Project 22

Management