PROGRAM TO INSTITUTIONALIZE

MERITOCRACY AND EXCELLENCE IN

HUMAN RESOURCE MANAGEMENT
(PRIME-HRM)

SUPERVISED AGENCY SELF-ASSESSMENT

Philippine Ports Authority Multi-purpose Hall

June 30, 2017
8:30 a.m. – 5:00 p. m.
 RECRUITMENT, SELECTION
AND PLACEMENT (RSP)
EVIDENCE/PROOF OF MEETING MATURITY LEVEL II
LENS: System
PILLAR: Governance

PILLAR EVIDENCE REQUIREMENTS

INDICATOR
(Element)
Policy RSP-G-S2.1  CSC-approved MPP with provisions
The Agency’s RSP policies on EEOP (introduce EOP)
and/or processes are
customized to Agency’s
requirements, and include  Customized RSP Policy with
specific guidelines in the specific guidelines in the application
application of equal of EEOP
employment opportunity
principles.
 RECRUITMENT, SELECTION
AND PLACEMENT (RSP)
EVIDENCE/PROOF OF MEETING MATURITY LEVEL II
LENS: System
PILLAR: Governance

PILLAR EVIDENCE
INDICATOR
(Element) REQUIREMENTS
Structures RSP-G-S2.2  Signed Office Order for the
and Roles The Agency has a PSB composition of PSB with specific
that performs additional functions
functions to address  Minutes/Resolutions of Meetings
specific RSP needs  Customized screening criteria,
(e.g., formulates guidelines and tools
customized screening
criteria, guidelines and
tools).
 RECRUITMENT, SELECTION
AND PLACEMENT (RSP)
EVIDENCE/PROOF OF MEETING MATURITY LEVEL II
LENS: System
PILLAR: Governance
PILLAR EVIDENCE REQUIREMENTS
INDICATOR
(Element)
Review RSP-G-S2.3  Accomplished Turn-around time Form
Mechanism The Agency tracks  Summary of Expenses from Publication to
efficiency of RSP Hiring/Placement
processes, and uses
data to improve  Tracking tool/template with the following
system: information/data to improve system:
• Turn-around time  Turn-around time
(i.e., time to source  Cost of sourcing
and fill up vacant
positions)
• Cost of sourcing and
hiring/ placement
 RECRUITMENT, SELECTION
AND PLACEMENT (RSP)
EVIDENCE/PROOF OF MEETING MATURITY LEVEL II
LENS: System
PILLAR: Governance

PILLAR EVIDENCE
INDICATOR
(Element) REQUIREMENTS
Information and RSP-G-S2.4  Computerized
Communication The Agency uses a Comparative
(use of computer-based Assessment Matrix
technology) system to maintain
RSP data and • Computer-based
documents. system (e.g. MS Excel,
MS Access, Automated
applications)
 RECRUITMENT, SELECTION
AND PLACEMENT (RSP)
EVIDENCE/PROOF OF MEETING MATURITY LEVEL II
LENS: System
PILLAR: Governance
PILLAR (Element) INDICATOR EVIDENCE REQUIREMENTS
Information and RSP-G-S2.5  RSP Process Flow
Communication The Agency maintains  Accomplished Turn-around
(use of technology) documentation and Time Form
records on:  Summary of Expenses from
• RSP process flow Publication to
• System review data on Hiring/Placement
RSP efficiency  PSB Minutes of Meetings/
• System implementation Deliberations
(e.g., PSB minutes of  Comparative Assessment
meetings deliberations, Matrix
comparative assessment  Customized screening
data, selection criteria, criteria, guidelines and tools
etc.)
 RECRUITMENT, SELECTION
AND PLACEMENT (RSP)
EVIDENCE/PROOF OF MEETING MATURITY LEVEL II
LENS: System
PILLAR: Governance
PILLAR (Element) INDICATOR EVIDENCE REQUIREMENTS
Information and RSP-G-S2.5  Data on RSP (uploaded in the
Communication The Agency maintains computer-based system)
(use of documentation and  RSP Process Flow
technology) records on:  RSP Process Flow
• RSP process flow  System implementation
• System review data on (e.g. PDF files of PSB
RSP efficiency minutes of meetings and
• System implementation resolutions, selection
(e.g., PSB minutes of criteria etc.)
meetings deliberations,  System implementation
comparative assessment (e.g. PDF files of PSB
data, selection criteria, minutes of meetings and
etc.) resolutions, selection
criteria etc.)
 RECRUITMENT, SELECTION
AND PLACEMENT (RSP)
EVIDENCE/PROOF OF MEETING MATURITY LEVEL II
LENS: System
PILLAR: Talent Planning (Planning Aspect)
PILLAR EVIDENCE
INDICATOR
(Element) REQUIREMENTS
Staffing/ RSP-TP-S2.1  Workforce Plan
Workforce Plan The Agency has an  DBM/GCG-approved staffing plan
updated staffing plan
reflecting  Updated staffing plan
recommended staffing (template/form) with
modifications (e.g., RECOMMENDED staffing
deployment, modifications
conversion of  recommendations
positions, regarding deployment,
reclassification) based conversion of positions,
on planned annual HR reclassifications
needs.
 RECRUITMENT, SELECTION
AND PLACEMENT (RSP)
EVIDENCE/PROOF OF MEETING MATURITY LEVEL II
LENS: System
PILLAR: Talent Sourcing (Getting Talent Aspect)
PILLAR EVIDENCE REQUIREMENTS
INDICATOR
(Element)
Recruitment RSP-TS-S2.1  Recruitment Plan (provide
Plan The Agency has a sample)
Recruitment Plan based
on anticipated vacancies  Annual Recruitment Plan
within the year and (template/form) (based on
includes possible anticipated vacancies) with the
candidate sources (e.g., following details:
qualified next in rank  Qualified next-in-rank
employees as well as  Submitted applications or
submitted applications, pool of possible candidates
referrals, etc.)
 RECRUITMENT, SELECTION
AND PLACEMENT (RSP)
EVIDENCE/PROOF OF MEETING MATURITY LEVEL II
LENS: System
PILLAR: Talent Sourcing (Getting Talent Aspect)
PILLAR EVIDENCE
INDICATOR
(Element) REQUIREMENTS
Talent RSP-TS-S2.2  Publication through CSC Bulletin of
Attraction The Agency recruits vacant positions and other modes of
possible candidates for publication
existing and anticipated
vacancies within the year  Posted vacancies on any of the
through posting in other following:
appropriate publication  Job portal (e.g. jobstreet)
modes (e.g., CSC bulletin  CSC or agency website
of vacancies,  Newspapers
newspapers, Agency  Facebook and other social
website, social media platforms
networking, etc.).  MOA/Contract/MOU with service
provider (e.g. caliber, jobstreet etc.)
 RECRUITMENT, SELECTION
AND PLACEMENT (RSP)
EVIDENCE/PROOF OF MEETING MATURITY LEVEL II
LENS: System
PILLAR: Talent Sourcing (Getting Talent Aspect)
PILLAR EVIDENCE REQUIREMENTS
INDICATOR
(Element)
Equal RSP-TS-S2.3  Recruitment Plan (provide
Employment The Agency’s sample)
Opportunity annual recruitment
Principles activities are  Explicit application of EEOP in
planned to attract conducting recruitment activities
diverse applicants must be present in the
regardless of recruitment plan (e.g. MOA/MOU
gender, civil status, with other agencies or
disability, ethnicity, organizations catering persons
religion, etc. with disability)
 RECRUITMENT, SELECTION
AND PLACEMENT (RSP)
EVIDENCE/PROOF OF MEETING MATURITY LEVEL II
LENS: System
PILLAR: Talent Selection and Placement (Hiring and On-boarding Aspects)

PILLAR EVIDENCE REQUIREMENTS

INDICATOR
(Element)
Selection RSP-TSP-S2.1  Documented Selection
Criteria The Agency’s Criteria based on updated
selection criteria are Position Description Form/
based on updated job Job Description and CSC-
description and approved QS (specific to the
approved/prescribed position to be filled)
Qualification
Standards specific for
the position to be
filled.
 RECRUITMENT, SELECTION
AND PLACEMENT (RSP)
EVIDENCE/PROOF OF MEETING MATURITY LEVEL II
LENS: System
PILLAR: Talent Selection and Placement (Hiring and On-boarding Aspects)
PILLAR
INDICATOR
(Element)
Assessment RSP-TSP-S2.2
and The assessment and
Selection selection process uses
Process appropriate additional tools
to evaluate candidate’s
functional/technical
qualifications for the job
(e.g., trade test, paper and
pencil test of functional
knowledge, etc.), and
background investigation
for short-listed candidates.
EVIDENCE REQUIREMENTS
 Assessment Tools/ Instruments
o Standardized test (e.g.
Psychological Test, EOPT)
o Technical/Trade Test
o Written Test
 Background Investigation Report
 Sample (accomplished) Paper-pencil
test for functional knowledge
 Other tools that evaluates
functional/technical qualifications of the
applicant
 RECRUITMENT, SELECTION
AND PLACEMENT (RSP)
EVIDENCE/PROOF OF MEETING MATURITY LEVEL II
LENS: System
PILLAR: Talent Selection and Placement (Hiring and On-boarding Aspects)
PILLAR EVIDENCE
INDICATOR
(Element) REQUIREMENTS
Equal RSP-TSP-S2.3  Special assessment and selection
Employment The Agency’s criteria for differently-abled
Opportunity assessment and applicants or those with special
Principles selection criteria needs
processes are
responsive to  Auxiliary aides (e.g. Braille, hearing
applicants with special aids) and other services that are
needs (e.g., auxiliary responsive to applicants with
aids* and services to special needs (e.g. availability of
visually or hearing wheelchairs and ramps for
impaired). applicants with physical disability)
 RECRUITMENT, SELECTION
AND PLACEMENT (RSP)
EVIDENCE/PROOF OF MEETING MATURITY LEVEL II
LENS: System
PILLAR: Talent Selection and Placement (Hiring and On-boarding Aspects)

PILLAR EVIDENCE
INDICATOR
(Element) REQUIREMENTS
On- RSP-TSP-S2.4  Agency approved
boarding The Agency has an Orientation/ Induction/ On-
orientation program that boarding program (with
helps employees process flow)
understand performance
expectations, reporting  Documentation of
relationships and orientation program
information networks
needed to perform job.
 RECRUITMENT, SELECTION
AND PLACEMENT (RSP)
EVIDENCE/PROOF OF MEETING MATURITY LEVEL II
LENS: Competencies
PILLAR: Governance
PILLAR EVIDENCE
INDICATOR
(Element) REQUIREMENTS
Policy RSP-G-C2.1  MPP with specific provision
Review and Reviews and enhances RSP on EEOP
Formulation policies, policy guidelines  Minutes of Meeting on the
and/or processes to meet Review of MPP
agency requirements and
promote equal employment
opportunity principles, in
collaboration with the PSB,
managers/supervisors and
top management.
 RECRUITMENT, SELECTION
AND PLACEMENT (RSP)
EVIDENCE/PROOF OF MEETING MATURITY LEVEL II
LENS: Competencies
PILLAR: Governance
PILLAR
INDICATOR
(Element)
System RSP-G-C2.2
Review Tracks and analyses
efficiency of RSP
processes and uses data to
improve or recommend
improvements in RSP
policies/policy guidelines
and their execution, in
collaboration with the PSB,
managers/ supervisors and
top management
EVIDENCE REQUIREMENTS
 RSP Process Review Report
 Workforce Plan
 Staffing Plan
 Accomplished Turn-around
time Form
 Summary of Expenses from
Publication to
Hiring/Placement
 Proposal on the
revision/enhancement of the
RSP process
 RECRUITMENT, SELECTION
AND PLACEMENT (RSP)
EVIDENCE/PROOF OF MEETING MATURITY LEVEL II
LENS: Competencies
PILLAR: Governance
PILLAR EVIDENCE REQUIREMENTS
INDICATOR
(Element)
Competency RSP-G-C2.3  Competency-based PDF and QS
Modelling Identifies and/or applies  With Behavioral Event Interview
competencies and and/or Competency-based exam
corresponding key
behaviours required for
an employee to deliver
excellent performance
in specific jobs
 RECRUITMENT, SELECTION
AND PLACEMENT (RSP)
EVIDENCE/PROOF OF MEETING MATURITY LEVEL II
LENS: Competencies
PILLAR: Governance
PILLAR EVIDENCE
INDICATOR
(Element) REQUIREMENTS
Use of RSP-G-C2.3  Computerized Comparative
Technology Uses computer- Assessment Matrix
based records and
data management
system to maintain
RSP data and
documents
 RECRUITMENT, SELECTION
AND PLACEMENT (RSP)
EVIDENCE/PROOF OF MEETING MATURITY LEVEL II
LENS: Competencies
PILLAR: Governance
PILLAR EVIDENCE
INDICATOR
(Element) REQUIREMENTS
Communication RSP-G-C2.3  Office Memo/ Circular
Updates everyone in the  General Assembly/
Agency on RSP system Orientation with
and processes, and Attendance Sheet
provides system review  Report on the Annual
data to top management, RSP Policy Review
managers/ supervisors
and the PSB
 RECRUITMENT, SELECTION
AND PLACEMENT (RSP)
EVIDENCE/PROOF OF MEETING MATURITY LEVEL II
LENS: Competencies
PILLAR: Talent Planning (Planning Aspect)

PILLAR EVIDENCE
INDICATOR
(Element) REQUIREMENTS
Workforce RSP-TP-C2.1  Workforce Plan
Planning Reviews and  DBM/GCG-approved
recommends staffing staffing plan
modification based on
planned annual HR
needs, in collaboration
with top management
and managers/
supervisors
 RECRUITMENT, SELECTION
AND PLACEMENT (RSP)
EVIDENCE/PROOF OF MEETING MATURITY LEVEL II
LENS: Competencies
PILLAR: Talent Planning (Planning Aspect)
PILLAR EVIDENCE
INDICATOR
(Element) REQUIREMENTS
Application of RSP-TP-C2.2  CSC-approved MPP
Equal Applies national policies compliant with workforce
Employment on Gender and diversity issuances
Opportunity Development, Persons
Principles with Disability,
Indigenous Peoples and
other related workforce
diversity issuances in
updating staffing plan
 RECRUITMENT, SELECTION
AND PLACEMENT (RSP)
EVIDENCE/PROOF OF MEETING MATURITY LEVEL II
LENS: Competencies
PILLAR: Talent Sourcing (Getting Talent Aspect)

PILLAR EVIDENCE
INDICATOR
(Element) REQUIREMENTS
Recruitment RSP-TS-C2.1  Recruitment Plan
Planning Develops a Recruitment (provide sample)
Plan that includes internal
and external sources,
based on anticipated
vacancies within the year,
in collaboration with
managers/ supervisors of
offices with anticipated
vacancies.
 RECRUITMENT, SELECTION
AND PLACEMENT (RSP)
EVIDENCE/PROOF OF MEETING MATURITY LEVEL II
LENS: Competencies
PILLAR: Talent Sourcing (Getting Talent Aspect)
PILLAR EVIDENCE
INDICATOR
(Element) REQUIREMENTS
Talent RSP-TS-C2.2  Publication through CSC
Attraction Develops notice of Bulletin of vacant
vacancies that attracts positions and other
diverse applicants and modes of publication
initiates posting in other
appropriate publication
modes (e.g., CSC
bulletin of vacancies,
newspapers, Agency
website, social
networking, etc.).
 RECRUITMENT, SELECTION
AND PLACEMENT (RSP)
EVIDENCE/PROOF OF MEETING MATURITY LEVEL II
LENS: Competencies
PILLAR: Talent Selection and Placement (Hiring and On-boarding Aspects)
PILLAR EVIDENCE
INDICATOR
(Element) REQUIREMENTS
Selection RSP-TSP-C2.1  Selection Criteria based on
Criteria Updates job updated Position Description
Development description and Form/ Job Description and
develops specific CSC-approved QS
Qualification
Standards for a
position to be filled
 RECRUITMENT, SELECTION
AND PLACEMENT (RSP)
EVIDENCE/PROOF OF MEETING MATURITY LEVEL II
LENS: Competencies
PILLAR: Talent Selection and Placement (Hiring and On-boarding Aspects)
PILLAR EVIDENCE
INDICATOR
(Element) REQUIREMENTS
Candidate RSP-TSP-C2.2  Assessment Tools/
Assessment Develops/ acquires and uses Instruments
and Selection appropriate assessment tools to o Standardized test
evaluate candidate’s behavioral (e.g.
and functional/technical Psychological
qualifications for the job (e.g., Test, EOPT)
trade test, paper and pencil test of o Technical/Trade
functional knowledge, etc.), and Test
background investigation for short- o Written Test
listed candidates, in collaboration  Background Form and
with the PSB and hiring managers/ Investigation Report
supervisors
 RECRUITMENT, SELECTION
AND PLACEMENT (RSP)
EVIDENCE/PROOF OF MEETING MATURITY LEVEL II
LENS: Competencies
PILLAR: Talent Selection and Placement (Hiring and On-boarding Aspects)

PILLAR EVIDENCE
INDICATOR
(Element) REQUIREMENTS
Application of RSP-TSP-C2.3  CSC-approved MPP
Equal Develops and applies compliant with
Employment assessment and workforce diversity
Opportunity selection processes that issuances
Principles respond to applicants
with special needs (e.g.,
auxiliary aids and
services to visually or
hearing impaired)
 RECRUITMENT, SELECTION
AND PLACEMENT (RSP)
EVIDENCE/PROOF OF MEETING MATURITY LEVEL II
LENS: Competencies
PILLAR: Talent Selection and Placement (Hiring and On-boarding Aspects)

PILLAR EVIDENCE
INDICATOR
(Element) REQUIREMENTS
On-boarding RSP-TSP-C2.4  Orientation/ Induction/
Program Develops and On-boarding program
Management implements an
orientation program that
helps employees
understand performance
expectations and
information networks in
collaboration with
managers/ supervisors
 THANK YOU !!!

DIRECTOR II RODERICK J. ROMUALDO

Civil Service Commission-NCR
DFPC/PHILSCA FIELD OFFICE

29