PROTOTYPES

Prototype Inc. ZOHO Projects Review

Prototype Inc. ZOHO Projects Review 2
 As jy wil gaan vinnig gaan alleen,
as jy wil gaan ver saam gaan.
- African proverb

If you want to go quickly, go alone,

if you want to go far, go together.

Prototype Inc. ZOHO Projects Review 3

Prototype Inc. ZOHO Projects Review 4
Prototype Inc. ZOHO Projects Review 5
Prototype Inc. ZOHO Projects Review 6
Prototype Inc. ZOHO Projects Review 7
 MILESTONES

Prototype Inc. ZOHO Projects Review 8

Prototype Inc. ZOHO Projects Review 9
10
 Its all about getting work done better

Prototype Inc. ZOHO Projects Review 11

 PROTOTYPES

Prototype Inc. ZOHO Projects Review

Objectives

• Intended user: Small-medium business

• Proper and thorough planning

• Manage projects from start to finish

• To get things done faster and on time

Prototype Inc. ZOHO Projects Review 13

Key Features: Stakeholder Definition

• Targeted at small and medium enterprises

• Software development companies

• Multi-service packages

Prototype Inc. ZOHO Projects Review 14

Key Features: Time Tracking (Paid)

• Hourly data tracking

• Detail logging

• Weekly team uploads (admin & managers)

• Customisable reports (individual, group, billings, time)

• xls or csv file downloads

Prototype Inc. ZOHO Projects Review 15

Key Features: Bug Tracking

• Submit, track, address bugs

• Permission based

• Appeals to target market, Software Dev.

“by being able to clearly analyze the life cycle of a bug in the
form of different stages, project members are motivated
with a sense of awareness in fixing the issues.”
- ZOHO R&D
Prototype Inc. ZOHO Projects Review 16
Key Features: Wiki (Paid)

• Content management system

• Wikis and WYSIWYG format

• Basically an online library

Prototype Inc. ZOHO Projects Review 17

Key Features: Others

• Task View

• Live Chat

• Customisation

Prototype Inc. ZOHO Projects Review 18

Security: Host-Proof- Hosting Technique

• Sharing data securely amongst trusted members

• Widely accepted and tested by security experts

• Passphrase is used to encrypt an decrypt the data

• Passphrase is not stored or transmitted to the server

Prototype Inc. ZOHO Projects Review

Security: Network Security

• All transmissions are encrypted

• Virus scanning

• Data protection and back-up

Prototype Inc. ZOHO Projects Review 20

Security: Physical Security

• 24/7 guarding system

• Night vision cameras

• Undisclosed locations

• Fire prevention system and control systems

Prototype Inc. ZOHO Projects Review 21

Primary Users

• Zoho projects is used by a variety of loyal and satisfied companies

and individuals
• List includes Students, business consultants, web designers, Data
Analysts, Tourism Companies, Researchers and so on

Prototype Inc. ZOHO Projects Review

 How do you use ZOHO?

Getting Started with ZOHO!

Prototype Inc. ZOHO Projects Review

ZOHO Desktop: Project Hierarchy

• Create projects in a matter of minutes.

• Roles; prompt systematic task execution.

Roles

The Portal
Administrator Manager Employee
Owner

Prototype Inc. ZOHO Projects Review 24

ZOHO Desktop: The Basics

Create a project group

Edit/Delete a project group

Add Users to a project group

Collaborate with your team members

Track the Work Progress

Assign Project and Client Users

Prototype Inc. ZOHO Projects Review 25

ZOHO Desktop: Creating a New Project

Only for premium/enterprise

Prototype Inc. ZOHO Projects Review 26

ZOHO Desktop: Creating a Public/Private Project

Prototype Inc. ZOHO Projects Review 27

ZOHO Desktop: Editing/Deleting Projects

*Once deleted cannot be retrieved!

Prototype Inc. ZOHO Projects Review 28

ZOHO Desktop: Adding Protal Users

Prototype Inc. ZOHO Projects Review 29

ZOHO Desktop: Track Work Progress
On the premium/enterprise version:

On the free version:

Prototype Inc. ZOHO Projects Review 30

ZOHO Mobile
Push Notifications

Projects Activities

Platform to
Manage Projects Tasks
On-The Go

Documents Timesheets
3
Get Notified INSTANTLY

Prototype Inc. ZOHO Projects Review 31

ZOHO Mobile
• Available for both iPhone and Android mobile devices
Google Play Store App Store

Step 1 Search ‘Zoho Projects’ in App Store or Google Play Store

Step 2 Download Application

Step 3 Enjoy Features

Prototype Inc. ZOHO Projects Review 32
ZOHO Mobile: User Interface
Android Devices iOS Devices

Prototype Inc. ZOHO Projects Review 33

ZOHO Mobile: Features
Basic Features Setting Tasks
Updating Tasks

Setback
No way to
access
Milestone
feature

Prototype Inc. ZOHO Projects Review 34

ZOHO: Desktop VS Mobile
Specifications Desktop iOS Android
Add New Project   
Import Tasks   
Forums and Pages Feature   
Milestones   
Progress Tracking – Gantt Charts and Calendar   
Timesheet*   
Organize Dashboard   
Add Users (Administrator, Manager, Employee)   
User Profile Customization; e.g. Name, Profile Picture   
Chat Feature   
Notification and Settings   
* Only available for Premium Packages
Mobile Application is NOT User-Friendly

Prototype Inc. ZOHO Projects Review 35

ZOHO Demo

Click HERE to be
MINDBLOWN

Prototype Inc. ZOHO Projects Review 36

Advantages: Secure and Robust System
• Two Step Authentication
• Security Questions
• IP Address blocking

Prototype Inc. ZOHO Projects Review 37

Advantages: Google App Integration

Prototype Inc. ZOHO Projects Review 38

Advantages: Simple and Effective Interface

Prototype Inc. ZOHO Projects Review 39

Advantages: Simple and Effective Interface

Prototype Inc. ZOHO Projects Review 40

Disadvantages: Pricing

Zoho Projects promotes their free account as a “trial account”

Prototype Inc. ZOHO Projects Review 41

Disadvantages: Privacy
Confidentiality is a huge problem with Zoho Projects

Prototype Inc. ZOHO Projects Review 42

Disadvantages: Bad Links

Prototype Inc. ZOHO Projects Review 43

Disadvantages: The Nitty-Gritty Details
It’s the fine details that make a product great
These are some fine details ZOHO has to look into :

• 'Reports & Gantt Charts' is a premium feature, but also appears under tasks within the project.
• 4 different ways to view all tasks, however none show all details of the task at once.
• The tasks can be filtered but not sorted
• Statuses easily get lost after a while
• Notifications don't specify when user is mentioned in a status
• Document changes can’t be tracked
• Documents posted in comments don't show up in the documents tab

Prototype Inc. ZOHO Projects Review 44

Comparison

How do you understand how good a

product really is?
Click HERE for the truth!

Prototype Inc. ZOHO Projects Review 45

Conclusion

• Simple interface
• Simple graphical representation
• Simple Android version
• Only one project in the free version .
• Used for monitoring and control.

Prototype Inc. ZOHO Projects Review 46

Conclusion

Recommendation?

Yes or No?

Prototype Inc. ZOHO Projects Review 47