Presentation

 a means of showing and explaining the

content of a topic to our audience
 (i) Preparing Contents
 (ii) Preparing Design
 (iii) Delivering Contents
 Determine the purpose
 Analyzing the audience and occasion
 Selecting the main idea for the message
 Research the topic
 Organizing the data
 Creating visual aids (if necessary)
 Rehearse the talk
 To Inform
 To Persuade
 To Entertain
 to know who you‘re talking to and why
 What are the purposes and objectives of the
presentation?
 Why is this presentation important for the
audience?
 Who is the audience?
 What are their demographic details (age,
ethnicity, gender, culture, language of the
audience members, etc.)?
 What are their needs and what do they want
to know?
 What is their level of knowledge or
experience with the subject?
 What is their attitude towards the topic and
how do they feel about the topic?
 What will they be able to understand?
 Are they bringing any pre-dispositions or
pre-conceptions (hopes,fears, positives,
negatives, level of interest)?
 In what kind of environment & setting will
they receive this information (lecture hall,
conference room, general gathering, etc.?
 All the information or data yet to be gathered
first depends upon the selection and
confirmation of the central theme of
discussion.
 Gathering relevant data & information is the
most difficult and the most important part of
making a presentation effective and useful.
Your research enables you to drop the initial
ideas and add new ones. You also have to
look for the sources of information.
 To ensure that our information is
 well researched,
 up-to-date
 valuable
 We have to arrange interrelated information
in a logical manner
 including unnecessary details can make our
presentation lengthy and boring
 Introduction
 Body
 Closing
 a good presentation always starts out with an
introduction which may be
a story
interesting statement or fact
joke
quotation
an activity to get the group warmed up
• include an agenda and clarify the goals and
objectives of our presentation (Aim)
• present an overview of a situation, a
statement of the current situation of the
organization, or a recap of history (Layout)
• use strategies that help you to get audience
attention like a quote, a question, humor, a
creative image, an anecdote, or a sharing of
emotions (Porch)
 The pivot of the whole presentation. Here you
include evidence to the whole of the data.
 You provide a wrap-up (summary), ask for
questions, and thank the participants for
their presence.
 A picture is worth a thousand words.

Add visual if it enhances the understanding

of the audience or supports your message.

 Use images to communicate, not just to

decorate
 The images should be simple, clear, relevant
 Rehearsing the talk gives you two benefits

 Revision
 Practice
 Always imagine the audience in front of you
 Avoid long sentences and unusual words
 Take each of the main points at a time
 Include the visual aids you will use
 Anticipate questions from the audience
 Stop at the allotted time