PREPARATION OF

ANNUAL SCHOOL BUDGET (ASB) ,

MONTHLY DISBURSEMENT PROGRAM
(MDP) AND ANNUAL PROCUREMENT PLAN-
COMMON USE SUPPLIES & EQUIPMENT
(APP-CSE) 2019
DBM CIRCULAR NO. 2016-9
SUBMISSION OF THE ANNUAL BUDGET EXECUTION PLAN

 To achieve meaningful national development under the Current

Administration, Government agencies shall execute their programs and
projects as authorized in the annual budget and deliver planned results in
a timely manner.
 Agencies shall regularly prepare the Budget Execution Documents (BEDs)
which contain the Agency plans, spending schedules and physical targets
to the DBM for evaluation and consolidation.
DBM CIRCULAR NO. 2016-9
SUBMISSION OF THE ANNUAL BUDGET EXECUTION PLAN

 This consolidated BEDs shall be the guide in formulating the National

Government’s quarterly disbursement programs, consistent w/ and in
support of the country’s growth targets.
 The BEDs serve as bases to facilitate the release of funds and enable
prompt implementation of programs and projects including the
conduct of early procurement activities.
 It shall be used in measuring the agency Financial & Physical
performance.
DBM CIRCULAR NO. 2016-9
SUBMISSION OF THE ANNUAL BUDGET EXECUTION PLAN

 The BEDs shall be prepared based on the NEP for the Budget year,
without waiting for the approval of GAA.
1. BED 1- Financial Plan (c/o DO Budget )
2. BED 2 – Physical Plan (c/o DO Planning)
DBM CIRCULAR NO. 2016-9
SUBMISSION OF THE ANNUAL BUDGET EXECUTION PLAN

3. BED 3 – Monthly Disbursement Programs (MDP )

• it shall be used by DBM as basis for determining the monthly
level of Notice of Cash Allocation (NCAs) and other
disbursement authorities to be issued to department/agencies
(to be prepared by school & consolidated by DO Budget)
DBM CIRCULAR NO. 2016-9
SUBMISSION OF THE ANNUAL BUDGET EXECUTION PLAN

3. BED 3 – Monthly Disbursement Programs (MDP )

• It shall reflect the total cash and non-cash program.
1.NCA for Cash requirements of department/agencies.
2. Tax Remittance Advice (TRA) for the remittance of withheld
taxes computed or estimated as follows:
a. PS (salaries only) – 250,000.00 and above 8%
b. MOOE and CO – 5 %
DBM CIRCULAR NO. 2016-9
SUBMISSION OF THE ANNUAL BUDGET EXECUTION PLAN

3. BED 3 – Monthly Disbursement Programs (MDP )

• Factors to consider:
• 1. Seasonality (e.g. peak/slack periods) of activities and other
factors that will tend to influence programming.
• MOOE- shall consider activities /work program related to contractual
obligation or schedule of operations, e.g payment of rentals,
procurement of supplies & materials, repair of School Building &
etc.
DBM CIRCULAR NO. 2016-9
SUBMISSION OF THE ANNUAL BUDGET EXECUTION PLAN

3. BED 3 – Monthly Disbursement Programs (MDP )

• Factors to consider:
• 2. Inclusion of the requirement for the APP, and consistent with BED No. 4
• 3. Historical trend/data on actual disbursement, at least for the past three
(3) years.
DBM CIRCULAR NO. 2016-9
SUBMISSION OF THE ANNUAL BUDGET EXECUTION PLAN

• BED No. 3 (MDP) which is evaluated & confirmed by the

Agencies/department shall be the basis for the comprehensive
release of the NCA requirements for the 1st Semester of the
budget year.
DBM CIRCULAR NO. 2016-9
SUBMISSION OF THE ANNUAL BUDGET EXECUTION PLAN

• Annual School Budget

• MDP 2019
DBM CIRCULAR NO. 2016-9
SUBMISSION OF THE ANNUAL BUDGET EXECUTION PLAN

• . BED 4 – Annual Procurement Plan-Common-Use Supplies &

Equipment (APP-CSE)
• Is the basis of the Procurement Services in projecting inventory
requirement, scheduling of procurement activities, and overall
management of the central procurement of common-use goods
(to be prepared by school)
DBM CIRCULAR NO. 2016-9
SUBMISSION OF THE ANNUAL BUDGET EXECUTION PLAN

• BED 4 – Annual Procurement Plan-Common-Use Supplies & Equipment (APP-CSE)

• Shall reflect the monthly quantity and cash requirements by items
categorized into: a. Available at Procurement Service (PS) Stores; b. Other
items not available at PS but regularly purchased from other sources.
• The quarterly cash requirements as reflected in the APP-CSE, which form
part of the APP shall serve as guide of the agency for payment of the
purchase made, and shall be reflected both in BEDs NO. 1 & 3.
NOTICE TO ALL GOVERNMENT AGENCIES:
SUBMISSION OF APP-CSE FOR 2019

• All government agencies are advised to submit their Annual

Procurement Plan – Common-Use Supplies and Equipment (APP-CSE)
for 2019. Deadline of submission is on 31 August 2018.
• The form (Annual Procurement Plan) may be downloaded at the
Downloads page of the PS-PhilGEPS website (www.ps-philgeps.gov.ph,
then click PS logo) and agencies must follow instructions on how to
accomplish and submit the form.
NOTICE TO ALL GOVERNMENT AGENCIES:
SUBMISSION OF APP-CSE FOR 2019
• Submission of FY 2019 APP-CSE is a requirement for the
grant of the 2018 Performance Based Bonus (PBB), as stated
in the Memorandum Circular No. 2018-1 issued by the AO25
Secretariat on 28 May 2018. It should also be posted in the agency
Transparency Seal page not later than 31 August 2018.
• Should you need further assistance, please contact the Marketing and
Sales Division at telephone numbers (02) 689-7750 local 4019 and
look for Ms. Evelyn I. Torres and/or Ms. Anna Liz C. Bona.
 NOTICE TO ALL GOVERNMENT AGENCIES:
SUBMISSION OF APP-CSE FOR 2019
• PROCEDURE ON HOW TO SUBMIT APP-CSE 2019
1. Go to www.ps-philgeps.gov.ph then click Procurement Service logo.
2. Click APP-CSE 2019 icon on the home page.
3.Download the APP-CSE Format.
4. Fill out the form and accomplish two (2) copies (a) PDF Format or scanned
signed copy; and (b) Excel Format or editable file. (See Also: User Guide: How
to Enable Macro)
 NOTICE TO ALL GOVERNMENT AGENCIES:
SUBMISSION OF APP-CSE FOR 2019
• PROCEDURE ON HOW TO SUBMIT APP-CSE 2019
5. Name your APP file using this format: APPCSE2019_Name of Agency_Main or
Region (e.g. APPCSE2019_DBM_Main).
6. Submit the PDF format (scanned signed copy) and excel format by accessing the
online submission form using this
link: https://goo.gl/forms/RIs7qeHuRTwObXXY2 (best viewed in Google Chrome
browser). Ensure that you sign in using your Gmail account.
7. A confirmation email will be sent to your registered email as proof that you
successfully submitted your APP-CSE 2019.
NOTICE TO ALL GOVERNMENT AGENCIES:
SUBMISSION OF APP-CSE FOR 2019

• APP-CSE 2019
• NEW APP format
DBM CIRCULAR NO. 2016-9
SUBMISSION OF THE ANNUAL BUDGET EXECUTION PLAN

• The DBM shall post in its websites(www.dbm.gov.ph) the status

of BEDs (1-4) Submission by department/agencies within the
deadlines, copy furnished the Office of the President.
OTHER BASIS

• DepEd Order No. 13.s 2016

• Rules and Regulations Governing Contract of Service and Job Order
• Preparation of the Annual Procurement Plan (APP)
•
OTHER CONCERNS:

10% of MOOE for SPORTS AND CULTURAL ACTIVITIES

• Account Code: Other MOOE
PALARO SCHEDULES

• INTRAMURALS – JULY
• DISTRICT MEET – AUGUST
• CONGRESSIONAL MEET - SEPTEMBER
• DIVISION MEET - NOVEMBER
FIDELITY BOND
Cash Warranty Maximum Cash Amount of Bond Bond Premium
Accountability

2,000.00 5,000.00

5,001.oo 7,000.00 75% of their Total Bond Premium shall not be

Accountability less than 150
7,001.00 9,000.00

9,001.00 12,000.00 12,000.00 150.00

12,001.00 15,0000.00 11,250.00 160.75

15,001.00 18,000.00 13,500.00 202.50

18,001.00 21,000.00 16,750.00 251.25

21,001.00 25,000.00 18,900.00 283.50

FIDELITY BOND
Cash Warranty Maximum Cash Amount of Bond Bond Premium
Accountability
25,001.00 30,000.00 22,500.00 337.50

30,001.00 35,000.00 26,250.00 393.75

35,001.00 40,000.00 30,000.00 450.00

40,001.00 50,000.00 37,500.00 562.50

50,001.00 60,0000.00 45,000.00 675.00

60,001.00 80,000.00 60,000.00 900.00

80,001.00 100,000.00 75,000.00 1,125.00

100,001.00 250,000.00 100,000.00 1,500.00

FIDELITY BOND
Cash Warranty Maximum Cash Amount of Bond Bond Premium
Accountability
250,001.00 500,000.00 225,000.00 3,375.00

500,001.00 750,000.00 350,250.00 5,253.75

750,001.00 1,000,000.00 500,000.00 7,500.00

1,000,001.00 2,000,000.00 750,000.00 11,250.00

2,000,001.00 5,000,0000.00 1,500,000.00 22,500.00

5,000,001.00 25,000,000.00 3,500,000.00 52,500.00

25,000,001.00 75,000,000.00 4,000,000.00 60,000.00

75,000,001.00 100.000,000.00 5,000,000.00 75,000.00

Fidelity Bond
FIDELITY BOND COMPUTATION:

Prop Custodian:
Total Supplies & Mat *50%=
Total Equipment *30%=___________
bond recommended

bond premium = bond recommended*0.015

Fidelity Bond
FIDELITY BOND COMPUTATION:

 Total amount of Accountability

ADD: Bond premium

1. School Head
2. Prop Custodian
3. Disbursing Officer
ADDITIONAL TIPS:

• Implement your Repair during Summer – April to May

• Moving Up Ceremony- March
• Medical Supplies 5% of Office Supplies
• Heavy weight on the 1st – 2nd month of the quarters and on
the 1st and 2nd quarters of the year so that only minimal
amount shall be downloaded in the last month and/or last
quarter.
ADDITIONAL TIPS:

• Procurement of commonly-used office supplies – should be made

every 3 months/quarterly – the schools may attach cost-benefit
analysis by comparing total prices if purchased from DBM-PS + hauling
+ traveling expense and prices from a private supplier to show what
option is most economical/beneficial to the agency.
THANK YOU!