AGENDA

• DELIVERING A PRESENTATION:
– BODY LANGUAGE
– SIGNALLING LANGUAGE
• DEALING WITH QUESTIONS IN DISCUSSION
SESSION
• CHAIRING
• WRITING AN EXECUTIVE SUMMARY
• SIMULATION
Introduction
Personal Introduction
Statement of Topic &
Objective
Outline of presentation
Instruction about questions
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 Making an introduction

Function Gambits
Greeting, Personal Good morning/afternoon.
Introduction My name is _____ I am a head of ______ in (department).

Statement of topic This morning I’d like to present “ __________ “ (title

and objective presentation). The objective of the presentation is to
____________ about “ _____________ “.

Outline of In my presentation today, I will cover (___) main areas. First, I’ll
presentation talk a little about ______________ . Then I’ll explain
______________ , After that, I’m going to describe _________ .
Finally, I’d like to end with a conclusion.

Instruction about At the end of my presentation, I’ll try to answer any questions you
questions have.
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Arousing curiosity
Using question
Using a quotation
Using a story
Using an anecdote
Using a shocking statistic/facts
Using an analogy
ENDLESS LOVE
 How about
an endless
presentation…
 DEVELOPING
A MEMORABLE
 A GOOD CONCLUSION
…

• Provides satisfactory end for

audience

• Holds the most strategic element in a

presentation
Elements of a conclusion

• Signaling to an end
• Summarizing the talk
• Concluding the talk
• Recommending (if any)
• Closing/thanking
• Inviting for questions
 MAKING A CONCLUSION

Function Gambits
Signaling to an That brings me to the end of my presentation.
end

Summarizing the Let me just run over the key points again: First, ___
talk _______ , second, I ________ . Finally, I
___________ .
Concluding In conclusion, ____________ .

Thanking Thank you for your attention.

Inviting questions I’d be glad to answer any questions you have.

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• Structure of presentation

• The use of signposting

• Audio Visual Aids

• Body Language 11
PRESENTATION STRUCTURE

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12
• REFERENCING
– To refer to something

• BUILDING COHERENCE
– To build strong ideas
– To link ideas

• BUILDING LOGICAL FLOW

– To give clear transition/sequence
– To change topic/list items
 Example: Signposting Expressions

Let’s start with ……. So, that covers

First of all, I’d like to look at …..
Now, I’d like to move on to ……..
Finally, let me explain about ……

In the first part of my talk, I said ….

I’ll return to this point in a few minutes.

For example …. ; For instance……; Such as …..; Say …..

.
First ….. Next …… Then …… After that …… Finally …
14

In summary, …… : In conclusion, …… .
15
Studies show that:

The human brain processes visuals

400,000 times faster than text.

Visual aids have been found to improve

learning by up to 400 percent.
 Fuel Consumption
Countries Percentage

France 40 %
25%
France
Spain 20 % 40%
Spain
UK
UK 15 % 15% USA

USA 25 % 20%
 (Research by Prof. Mehrabian of UCLA)

Visual 55% VERBAL

Vocal 38%
VOCAL
VISUAL

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18
ARGUMENTS TO SUPPORT LONDON
CAMPAIGN TO STAGE THE OLYMPIC
WHY LONDON SHOULD
GAMES IN THE YEAR 2000 STAGE THE 2000 OLYMPICS
London has a strong tradition for
hosting the Olympic games - already done
so in 1908 and 1948.
•Strong Olympic tradition
There are many very well known
sporting venues in the city, e.g. Wembley, •Many existing world
Wimbledon, the Royal Albert Hall and famous sporting venues
Alexandra Palace, as well as major
football stadiums. •Many new sports facilities
The city has planned many new sporting planned
facilities.
If London is the centre for the 2000
•Excellent promotion for
Olympic Games, it will be an excellent
public relations and marketing
the capital
opportunity.

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National Institute of Public Administration
 INFORMATION DELIVERY TECHNIGUES & LANGUAGE

Accuracy
Volume Fluency
Speed Pronunciation
Intonation Signposting

Self-Confident Eye Contact

Enthusiastic Gesture
Interested in the topic Posture
24
• what to do with
your hands when
You’re presenting?
• Look at this video.
 POINTS TO LEARN

• AVOID ANYTHING THAT MIGHT BE DEFENSIVE

• GESTURING ALL THE TIME IS TIRING

• FIND A RESTING POSITION

• ALLOW YOUR HANDS TO MOVE JUST LIKE IN THE

NORMAL CONVERSATION

• GESTURES DEPENDS ON THE CULTURE OR SITUATION

• The data shows that the
corruption in Indonesia is still
very high.
You can compare with Singapore
…
 LET’S PRACTICE TOGETHER …
In the past we applied this old
technique. In the future we hope
we will be able to use the new
one. So now we are gradually
making some changes.
 LET’S PRACTICE TOGETHER …

• Bali is very beautiful …

• Corruption is against the law

• There are four main points in my
presentation.
–First …
–Second …
–Third
–Finally
 STAGES AND
LANGUAGES
FOR
CHAIRING
A PRESENTATION
OBJECTIVES
By the end of this session the
participants should be able to:

• Mention the structure of

chairing a meeting

• Use appropriate language

for chairing a presentation
THE STRUCTURE
OF CHAIRING A
PRESENTATION
1. Opening
2. Welcoming
3. Giving background and objectives
4. Introducing the speaker BEFORE
5. Defining the question time PRESENTATION
6. Inviting the speaker to give the talk

7. Thanking the speaker for the

presentation
8. Giving brief comments/review by the
chairman
AFTER
9. Inviting the floor to ask questions
PRESENTATION
10. Thanking the speaker and audience
11. Closing by chairman (and linking with
next session)
GAMBITS IN
CHAIRING A
PRESENTATION/
MEETING/
SESSION
 OPENING
• I declare the meeting open
• It gives me great pleasure to declare the
meeting open
• May I call the meeting to order
• Shall we start?
• Shall we get started?
• Shall we make a start?
• Shall we begin?
• Shall we get down to business?
 WELCOMING
1. On behalf of ….., may I welcome you to
…..
2. It gives me great pleasure to welcome
you all to …
3. I am delighted to welcome you to …..
4. I am very pleased to welcome you to ….
5. I am very glad that you have all been
able to attend this session.
 GIVING THE BACKGROUND
• Please allow me to give the background to today’s
meeting.
• Perhaps I should (give/remind us of) background to this
session.
• Perhaps I should give a brief
(review/summary/explanation) of what happened up till
now.
• First ( I wish/I should like/permit me/ allow me) to give a
brief description of our organization
• I’d like to remind you all that …
• Perhaps I should remind you that ….
• Please may I remind you that ..
 GIVING THE OBJECTIVE
1. In this session we are going to ….
2. The objective of this session/meeting is
to ….
3. Our objective/aim today is to ….
4. The main point/issue we have to discuss
today is …..
STIMULATING INTEREST IN THE TOPIC

1. This objective/topic is very

important/interesting to us today,
because …
2. Only last week we heard/learned that
…., and now we are going to …..
3. Next month we are going to …., so today
it is very important for us to …..
 INTRODUCING THE SPEAKER
1. Our first speaker to day is …
2. It gives me great pleasure to introduce
…
3. I am very pleased/happy to introduce …
4. May introduce my colleague …
5. May introduce the member of the
delegation …
6. May I introduce Mr/Ms … …
 GIVING BIODATA OF THE SPEAKER

1. PRESENT POSITION

- Dr. Effendy is Director of LIPI

- He became Director in in 2009
- He has been in that position since
2009
 GIVING BIODATA OF THE SPEAKER
2. PREVIOUS POSITIONS
- before that, Dr Efendy was Professor
of Economics at UI from 2000 to 2009
- he started his career at UGM in 1980.
he worked there for eight years and
then he moved to UI in 1998.
- in 2009 he was appointed to be director of
LIPI, the position that he holds today.
 GIVING BIODATA OF THE SPEAKER
3. EDUCATIONAL QUALIFICATION
Dr Effendy obtained his first degree from
UGM in 1980, his masters from UI in 1983
majoring in Sociology. Then he went to
harvard, where he obtained his doctorate in
1987 in the field of political sociology.
4. FAMILY STATUS (OPTIONAL)
Dr Effendy is married with two children
 DEFINING THE TIME FOR QUESTIONS
1. There will be time for questions after Dr. Effendy’s
presentation
2. There will be fifteen minutes for questions.
3. There will be plenty of time for questions
4. Please could you keep your questions until after he
has given the presentation
5. Dr Effendy asks that you keep your questions until
after he has finished his presentation.
6. Please address all questions to the chair
7. Dr effendy will be happy to answer questions at any
time during his talk.
 INVITING THE SPEAKER TO TAKE THE FLOOR

1. I’d now like to invite/call on Dr Effendy

to give us his talk on ….(title)…..

1. May I now invite/call on Dr effendy to

deliver his presentation ….
• Shall we get started?
• It gives me great pleasure to welcome you all to …
• Please allow me to give the background to today’s meeting.
• The objective of this session/meeting is to ….
• This topic is very important/interesting to us today, because …
• Our speaker today is …
• Dr. Effendy is Director of LIPI. he started his career at UGM in
1980. He worked there for eight years and then he moved to
UI in 1998.Dr Effendy obtained his first degree from UGM in
1980, his masters from UI in 1983 majoring in Sociology. Then
he went to harvard, where he obtained his doctorate in 1987 in
the field of political sociology.
• There will be time for questions after Dr. Effendy’s presentation
• May I now invite Dr effendy to deliver his presentation
• Dr Effendy, please
Use the provided presentation guideline
and biodata of a presenter,

in pairs, please take turn practice chairing

a presentation (opening session)

Voluntarily, practice chairing a

presentation in front of the class
 AFTER
THE SPEAKER
GIVES THE TALK
 Thanking the speaker
• Thank you Dr Efffendy, for a most interesting
presentation
• Thank you Dr Effendy, for some very
interesting ideas
• Thank you. Dr Effendy has made some very
interesting points.
 INVITING THE FLOOR TO ASK
QUESTIONS
1. If there are any questions, I know that Dr
Effendy will be pleased to answer them
2. Please may I remind you to address your
questions through the chair
3. As we have a small group here today, you may
ask questions directly to the speaker.
4. Can I call for one question from the left hand
side.the center/the right of the room?
5. I’m afraid we have time for only one more
question. Yes ….
 THANKING THE SPEAKER AND THE AUDIENCE

1. first, I would like to thank Dr Effendy for his

most informative presentation. I should also
like to than the audience for their most active
participation.
2. Will you now show your appreciation to the
speaker in the usual way?

(see the handout/module for more complete

expressions)
 CLOSING
1. May I now introduce our second speaker of
this session.
2. That concludes this session. The next session
will start at …
3. I will now declare the session closed. Thank
you.
4. I propose that we adjourn for lunch at this
point and then return at ….
Use the provided presentation guideline
and biodata of a presenter,

in pairs, please take turn practice chairing

a presentation (the complete one)

Voluntarily, practice chairing a

presentation in front of the class
 BECOMING AN ENTERTAINING
MODERATOR
Having the ability to:
1. Stimulating the audience’s interest
2. Sell the presenter
3. Encourage the audience to ask
4. Satisfy the questioners
5. Finish with memorable conclusion
 Task:
• Choose one of the subject for a presentation
• Decide the speaker and prepare his/her bio
data
• Develop an interesting and effective chairing