Finance Induction

Finance Organization Structure

AP Analyst – PO
(Virqi)

AP Analyst – Non PO
(Annisa K.)

A/P & Fin. Ops Fin. Operation

Dept. Head A/P & Fin. Ops Spv
East Java
(Maulana A.) (Whisnu F.)
(Rahmania)

Fin. Operation
Central Java
(Pipit. W)

Finance Div Head Fin. Operation

(FX Teddy P.) Plant. Cilegon
(Randy. K)

AR Adm
(Lilyh)

Treasury & A/R

Treasury & A/R Spv Collection Coord. &
Dept. Head AHM
(Junaidi)
(Rista P.) (Whidi C.)

Treasury Officer Cashier

(Diana) (Ridwan)
Account Receivable
Account Receivables
BUSINESS UNIT

DISTRIBUTOR
FEDERAL OIL
OEM - AHM

FEDERAL

DISTRIBUTOR
FEDERAL MOBIL
B2B
Account Receivables
ORDER TO CASH
Settlement

SALES
Purchased Sales Order
Order
DO (Ori)

CUSTOMER SCM & WAREHOUSE FINANCE

FG & DO FG & DO
(Copy) (Copy)

FORWARDER

Invoice,DO (Ori), VAT Out & WHT

Account Receivables
INVOICING & CONTROL
DELIVERY ORDER CONTROL:
1. Finance received DO (Ori) & Copy Sheet 1
2. DO should be signed by WH (stamped), Forwarder & Security
SCM & WAREHOUSE

INVOICING CONTROL:
▪ DO 1. Invoice should be signed by Finance Manager and stamped
2. Invoice date should be same with DO date
3. Checking the pricing with the agreement (PO or IOM Price)
FINANCE 4. Checking Tax Exposure
5. VAT Out should be same with invoice in date, value and item
▪ DO 6. WTH should be same with invoice in date and value.
▪ Invoice
Settlement ▪ VAT Out
▪ WHT
SETTLEMENT CONTROL:
CUSTOMER 1. Settlement date = bank received date
Account Receivables
DO, INVOICE, VAT Out & WHT Documentation

INVOICE
VAT OUT

DELIVERY
ORDER
WHT
Account Receivables
Sales – Finance Coordination

OUTSTANDING A/R CONTROL:

1. Sales Area will be inform weekly by email for Dist /Cust Overdue based on their area
2. A/R Overdue > 14 Days will be automatically Hold New SO in Ms. AX

CREDIT CONTROL:
1. Every Distributor Credit Limit will be Set Up twice a years and cant be changed
2. Every Distributor using Distributor Financing or should submit BG based in their credit limit
3. Every Late payment will be charge with penalty 0.3% per Days
4. Every Distributor will given TOP 30 to 45 days based on their area and Lead Time Delivery
Payables & Payment
Payables & Payment

Prepayment

Payment

Reimburse
Prepayment

• Internal travel prepayment

PRE - PD • Settlement period 15 days

• Acquisition of fixed asset prepayment

PRE - FA • Settlement period 30 days

• Prepayment others (Events)

PRE - Others • Settlement period 30 days
Reimbursement
Business Trip
1. Surat Perjalanan Dinas (SPD) approved
2. Bukti Pengeluaran Perjalanan Dinas
(BPPD) approved
3. Bill documents (kwitansi / invoice / faktur)
perjalanan dinas
4. Bon deklarasi, list nominative (if needed)
Note :
1. Monthly expense claims are made only once a month.
2. Bill documents (kwitansi / invoice / faktur) are valid only 3 months.
3. Bill documents (kwitansi / invoice / faktur) must only be original and
printed.
4. Reimburse entertaint must be accompanied by a list of nominative
and elaborated participants.

Reimburse Operasional
1. Bill documents (kwitansi / invoice / faktur)
perjalanan dinas
2. Bon deklarasi, list nominative (if needed)
Reimbursement Process

User / Area Sales Admin Div HC Payable Treasury

•Submit documents •Receive docs. from •Receive docs. from •Receive BPU from •Receive PV from
reimburtsment Area sales Admin div HC Payable
(invoice, kuitansi, •Input in Portal •Validation of •Validation of
bon deklarasi) •Excecute payment
internal complete complete documents
•Send to Admin Div •Send docs. to HC documents in in accordance with
accordance with procedures
procedures •Make a payment
•Create BPU and voucher in AX
input in Portal System
internal •Send to Treasury
•Send to Payable

1 Days 2 Days 5 Days 1 Days

Thank You