Professional Documents
Culture Documents
Processes
SAP Implementation
Business Process Integration
MM
Rules
MM
3
Transaction Data
Transaction data
• application data
• dynamic, and
• unique document number.
Notify
3-Way Vendor
Match
Payment
to Vendor
Vendor
Shipment
Invoice
Receipt
Goods
Receipt
January 2008 6
Purchase Order Structure
1. Header
Vendor Company
Purch. Org. Date
Purch. Org. group PO Price
2. Item Overview
Purchase
Order Materials Price/UofM
Quantities Currency
45......01 Delivery Date Plant
3. Item details
PO History Tolerances
Line Price Storage
Delivery Schedule
Purchase Order Structure
Purchase Order Structure:
1. Header
information specific to the entire
purchase order, such as
◦ Vendor
◦ Purchase organization data
◦ Condition (total purchase price)
◦ Partner
◦ Payment process
◦ Status
Purchase Order Structure:
1. Header
Purchase Order Structure
Purchase Order Structure:
2. Items Overview
Line item – purchasing information required
for the item
◦ Account Assignment Category
◦ Item category (standard, consignment, service, …)
◦ Material id and description
◦ Materials or services quantity
◦ Delivery date
◦ Net price
◦ Currency
◦ Plant
◦ Storage location
◦ Measurement unit 12
Purchase Order Structure:
3. Item Details
◦ Material data for the item
◦ Quantities/weights
◦ Delivery schedule
◦ Invoice
◦ Conditions (Purchasing price for the item)
◦ Purchase order history
◦ Delivery address
◦ Confirmation
◦ Condition control
Purchase Order: Output Format
Printed and mailed
E-mail
Electronic Data Interchange (EDI)
Faxed (hardcopy or electronic)
Extensible Markup Language (XML)
January 2008 14
Search Purchase Orders
You can search for the purchase order
number with
◦ Material number (T-code: ME2M),
◦ Vendor number (T-code: METL), etc.
January 2008 15
MM: Goods Receipt
Notify Vendor
Purchase
Order
45......01
Vendor
Receipt Shipment
Goods Receipt – Movement Types
Movement types - stock transactions
◦ Goods receipt
◦ Goods issue
◦ Stock transfer
Movement type determines which
◦ Quantity are updated
◦ Stock types are updated (e.x. QA, Block,
unrestricted)
◦ General Ledger (G/L) stock or consumption
accounts are updated
◦ Fields are displayed during document entry
Material Movements
When a goods movement takes place it is
represented by a Movement Type
◦ Movement types are three-digit keys used to
represent a movement of goods
101 – goods receipt into warehouse
102 - reversal of goods receipt for purchase
order into warehouse/stores
103 – goods receipt into GR blocked stock
122 – return delivery to vendor
501 - receipt w/o purchase order into
unrestricted-use stock
Goods Receipt
Goods receipt is a goods movement
activity in which we accept goods into
inventory.
20
Goods Receipt – Effects
1) Purchase Order (PO) history and Purchase
Order (PO) updated
2) Material Master - stock and value updated
3) Material and financial documents created
and/or updated
4) Stock and consumption accounts updated
5) Inspection notification in the Quality
Management (QM) module - if active
6) Notification of goods receipt issued (optional)
7) Transfer request to the Warehouse Management
module (if active)
21
Goods Receipt – Account Postings
22
Goods Receipt – Account posting
Purchase
Order
Payment
Program
Invoice Debit Credit
Receipt
Verification
Goods
Receipt
Invoice Processing - 3-Way Match
Incoming Invoices are reference against a Purchase Order to
verify their content, prices, and arithmetic.
If discrepancies arise between the purchase order or goods
receipt and the invoice, the system will generate a warning
or an error
◦ Depending on system configuration the difference could cause the
system to Block the Invoice
Purchase order
- Target quantity -
- Target price -
Amount owed is
Invoice receipt assigned and transferred to
vendor account payable and
automatically move to
Account payable (A/P)
Payment to Vendor
Can be done automatically or manually
Post Outgoing Payment vs. Payment Program
Elements of the Payment Transaction:
Payment Method
Bank from which they get paid
Items to be Paid
Calculate Payment Amount
Print Payment Medium
Process will create a financial accounting
document to record the transaction
Vendor Payment
US##
US##
US##
N##
DL##/MI##/SD##
3
Purchase Requisition (ME51N)
34
Purchase Order (ME21N)
35
Setting for Goods Receipt (MIGO)
36
Goods Receipt for PO (MIGO)
37
Invoicing for PO (MIRO)
38
Receipt for PO (F-53)
39
Check PO History (ME23N)
40
Check Inventory