Professional Documents
Culture Documents
Second Paragraph
Why you're interested in that type of work
Why the company attracts you (if it's a small company
say you prefer to work for a small friendly organization!)
Structure for a Covering Letter
Third Paragraph
Summarize your strengths and how they might be an
advantage to the organization.
Relate your skills to the competencies required in the job.
Last Paragraph
Mention any dates that you won't be available for interview
Thank the employer and say you look forward to hearing from
them soon.
If you start with a name (e.g. "Dear Mr Bloggs") you should end
with "Yours sincerely". If you start with "Dear Sir or Madam"
you should end with "Yours faithfully".
How to write a Covering Letter
Stick to he writing rules of George Orwell
Never use a long word where a short one will do.
If it is possible to cut a word out, always cut it out.
Never use the passive voice (e.g. "Bones are liked by
dogs") where you can use the active voice ("Dogs like
bones").
Never use jargon if you can think of an everyday
equivalent.
Personal details
Normally these would be your:
name
address
date of birth (although with age discrimination laws
now in force this isn't essential)
telephone number
email
Personal profile
A personal profile at the start of the CV can work for
jobs in competitive industries such as the media or
advertising, to help you to stand out from the crowd. If
used, it needs to be original and well written. Don’t
just use the usual hackneyed expressions: “I am an
excellent communicator who works well in a team……”
“To say things like ‘I get on well with people’ is means
nothing unless it is backed up by an example” –
Selector for a retail bank
Education and qualifications
Your degree subject and university, plus A levels and GCSEs
or equivalents.
Mention grades unless poor (this is an opportunity for you
to gloss over your weaknesses and emphasize your
strengths: if you have bad grades, and a lot of experience
living/traveling/working in foreign countries, list said
experiences in the Interests and Achievements section and
put that section higher up on the page than the
qualifications section. The opposite, of course, applies
should you have good grades, and little experience
living/traveling/working in foreign countries)
Work experience
Use action words such as developed, planned and organized.
Even work in a shop, bar or restaurant will involve working in
a team, providing a quality service to customers, and dealing
tactfully with complaints. Don't mention the routine, non-
people tasks (cleaning the tables) unless you are applying for a
casual summer job in a restaurant or similar.
Try to relate the skills to the job. A finance job will involve
numeracy, analytical and problem solving skills so focus on these
whereas for a marketing role you would place a bit more
emphasis on persuading and negotiating skills.
"All of my work experiences have involved working within a team-
based culture. This involved planning, organization, co-
ordination and commitment e.g., in retail, this ensured daily sales
targets were met, a fair distribution of tasks and effective
communication amongst all staff members."
Interests and achievements
Keep this section short and to the point. As you grow
older, your employment record will take precedence and
interests will typically diminish greatly in length and
importance.
Bullets can be used to separate interests into different
types: sporting, creative etc.
Don't use the old boring clichés here: "socializing with
friends".
Don't put many passive, solitary hobbies (reading,
watching TV, stamp collecting) or you may be perceived as
lacking people skills. If you do put these, than say what you
read or watch: "I particularly enjoy Dickens, for the vivid
insights you get into life in Victorian times".
Writing about your interests
Reading, cinema, stamp-collecting, embroidery - Suggests a
solitary individual who doesn't get on with other people. This
may not be true, but selectors will interpret the evidence they see
before them.
Reading, cinema, travel, socializing with friends - A little better.
At least a suggestion that they can get on with other people.
Cinema: member of the University Film-Making Society
Travel: travelled through Europe by train this summer in a group
of four people, visiting historic sites and practicing my French
and Italian
Reading: helped younger pupils with reading difficulties at
school.
This could be the same individual as in the first example, but the
impression is completely the opposite: an outgoing proactive
individual who helps others.
Interests and achievements
Show a range of interests to avoid coming across as narrow : if everything
centers around sport they may wonder if you could hold a conversation with a
client who wasn't interested in sport.
Hobbies that are a little out of the ordinary can help you to stand out from
the crowd: skydiving or mountaineering can show a sense of wanting to stretch
yourself and an ability to rely on yourself in demanding situations
Any interests relevant to the job are worth mentioning: current affairs if you
wish to be a journalist; a fantasy share portfolio such as Bullbearings if you
want to work in finance.
Any evidence of leadership is important to mention: captain or coach of a
sports team, course representative, chair of a student society, scout leader: "As
captain of the school cricket team, I had to set a positive example, motivate and
coach players and think on my feet when making bowling and field position
changes, often in tense situations"
Anything showing evidence of employability skills such as teamworking,
organizing, planning, persuading, negotiating etc.
Skills
The usual ones to mention are
languages (good conversational French, basic Spanish),
computing (e.g. "good working knowledge of MS Access
and Excel, plus basic web page design skills“)
driving ("full current clean driving license"): although not
necessarily relevant here in Argentina or for the kind of
positions that a translator or interpreter would apply for,
having a clean driving history can say a lot about how
responsible you are
If you are a mature candidate or have lots of relevant skills
to offer, a skills-based CV may work for you
References
Normally two references are sufficient for a recent
graduate:
one academic (perhaps your tutor or a project
supervisor)
one from an employer (perhaps your last part-time or
summer job)
Should you have many very good references, feel free
to list them, if they don’t take space away from more
important sections like Achievements, Qualifications,
and Experience: HR people rarely have time to check
up on more than two references
Different Types of CV
Chronological - outlining your career history in date order, normally
beginning with the most recent items (reverse chronological) . This is
the "conventional" approach and the easiest to prepare. It is
detailed, comprehensive and biographical and usually works well for
"traditional" students with a good all-round mixture of education and
work experience. Mature students, however, may not benefit from this
approach, which does emphasize your age, any career breaks and work
experience which has little surface relevance to the posts you are
applying for now.
Skills-based: highly-focused CVs which relate your skills and abilities
to a specific job or career area by highlighting these skills and your
major achievements. The factual, chronological details of your
education and work history are subordinate. These work well for
mature graduates and for anybody whose degree subject and work
experience is not directly relevant to their application. Skills-based CVs
should be closely targeted to a specific job.
Sample Cover Letters and CVs
The Good Covering Letter
Rosalind Franklin
8 Russell Street
Cranford
Lancashire
MN22 8YY
rf333@hotmilk.com
7th February 2009
Mrs Matty Jenkyns
Personnel Manager
Manchester General Hospital
Hollbrook Avenue
Manchester
MN1 5BJ
Dear Mrs Jenkyns, (Tries to find the name of the appropriate person to write to if possible)
I am looking for a placement within a hospital environment from June to September of this year. I am
writing to you as I understand that Manchester General Hospital may have appropriate vacancies
available. I have a strong interest in laboratory procedures and clinical diagnostics which I
understand are predominantly carried out at this hospital. As I live only 5 miles from your site, travel
and accommodation would not be a problem for me. (States the job she's applying for, states
when she's available to start and end the placement)
The Good Covering Letter
I first became interested in the hospital environment after a school visit to your site. I was taken on a
tour around the laboratories where the differing techniques used in testing clinical samples for
patients were demonstrated. Since then, discussion with my careers adviser has confirmed my
decision to aim for a career in this field. (Says why she's interested in the type of work)
Through my degree course, I have been able to develop my interest in biochemistry, whilst improving
my laboratory skills along with my numeracy skills. I have gained some experience in HPLC and have
good computing skills, having used several scientific databases. I achieved 68% in my first year
examinations and am hoping to achieve a high 2:1 for my course work this year. While at University, I
have also been able to utilize my skills in working with people through a variety of vacation jobs. My
work at a busy insurance office was valuable in teaching me the importance of ascertaining
customers’ needs and providing clear and accurate information. (Summarizes her strengths and
how they might be an advantage to the organization, and Relates her skills to the job)
I would be most grateful if you could consider me for any suitable positions. I will be available for
interview at any time and am at my home address in Cranford from late May onwards. At all other
times I can be contacted at my college address. Please find enclosed my CV where you will find
further information. (Mentions dates she would be available for interview, thanks the
employer and mentions an enclosed CV)
Yours sincerely
Rosalind Franklin
The Bad Covering Letter
Dear Sir or Madman (Doesn't give the name of the person he's applying to. It's not essential to do this, but may suggest
a slight lack of initiative. Hasn't proof read the letter)
I am about to complete my English and American Literature degree at the University of Kent, with a prospective result of a 2:1.
As a literature student, I have a strong love of books of all types and see work in a bookshop as a career area which would be a
good starting point for a career in publishing which is my eventual career aim. (Admits that bookselling is not what he
really wants to do.
Repeats the word career three times in one sentence)
I have good experience of retail, having worked as a shelf stacker for Sainsburies. I have studied modules in Shakespeare, War
Poets, Dickens and Creative Writing all of which I feel give me valuable knowledge. My interests include reading, playing
computer games and stamp collecting and I am currently reading Robbie Williams' thought-provoking autobiography. (Hardly
relevant experience! No mention of any experience working in a team or serving customers. Comes across as a passive
loner)
I am writing speculatively in the hope that you may consider me for any full-time vacancies that may arise in your store. I'm
interested especialy in the retail side of a bookstore: interacting with customers and seeing where the modern tastes for
literature lay. (Spelling mistake: hasn't used a spell checker and not really forgivable for someone who has studied a
literature degree)
I would be available to work from the beginning of June of this year. I have previous retail experience and believe that this,
combined with my knowledge of and interest in books could be rewarding both to your store and to myself. (A lot of
repetition here. States again about his love of books and his previous retail experience)
Yours faithfully
Frank Harrison
The Ugly Covering Letter
Deer Sir or Madam
I have wanted to join .................. (space for him to insert the company
name) ........ to work as a ........
(another space for him to insert the job title) ........ from an early age as
you are a big prestigious employer
that lots of people want to work for and you offer high salaries. I also
would like to work in another
country and you are a global company.
Volunteer Work: I worked for the Folkestone Gazette where my role included telephoning members
of the public to chase up stories, writing up articles and interviewing people.
Other jobs have also included: working in a pub, sometimes under pressure in a busy team and
dealing tactfully with occasionally difficult customers and assisting teachers at a primary school.
All of my work experiences have involved working within a team-based culture. This involved
planning, organization, co-ordination and commitment e.g., in retail, this ensured daily sales targets
were met, a fair distribution of tasks and effective communication amongst all staff members.
A sample CV
SKILLS
Planning and Organisation My biggest test of organization was completing my dissertation. It took me months of
in-depth research, compressing information and finally displaying it to a standard I was happy with. I was extremely
proud when it was graded a 1st.
Whilst working as a retail supervisor level I was in charge of organizing a team of 10 employees on their daily tasks and
duties, and ensuring these were performed with quality.
Persuading and Influencing Working on the Kent Fashion Show I liaised with many high street retailers and used
my persuasive skills to encourage them to release clothing lines to the show.
During copious seminars throughout my three years at university I gained experience in discussing and debating
various topics and persuading others to make a transition to my way of thinking.
Computing skills I completed the ECDL course and am now proficient in all aspects of Microsoft Windows and
Office including Word, Excel, Access and PowerPoint. I attended an evening course in QuarkXpress using an Apple PC
and am able to type at 60wpm.
ADDITIONAL INFORMATION
Full, clean driving license.
Able to speak some French and currently teaching myself spoken Japanese.
University of Kent Fashion Show. Established contacts with many high street retailers. Dealt closely with store
managers and arranged clothing collection lines available to the fashion show.
I travelled independently through Australia, and Malaysia. I spent one year raising funds and organized the trip with
three friends. The experience taught me how to use my initiative and be a team-player, how to be self-sufficient, how to
handle a large budget and to cope with unexpected situations.
CSLA Award Scheme. This involved planning and teaching children sporting exercises for a set number of hours each
week.
A keen writer for the university magazine. As editor of the Student Union & Societies section I was responsible for
liaising with the Sabbatical Officers to establish what information needed to be relayed to the student body.