ELECTION

DUTY
CERTIFICATE

11/20/18 06:02:04 AM
1
 GUIDELINES FOR
ISSUE OF
ELECTION
DUTY
CERTIFICATE

FOR GENERAL ELECTION TO

LOK SABHA 2014
2
 PROVISIONS OF RULE 20 OF CE RULES

PERSON ON ELECTION DUTY

WITHIN HIS OWN

PARLIAMENTARY
OUTSIDE HIS OWN
CONSTITUENCY
PARLIAMENTARY
CONSTITUENCY

ELECTION DUTY CERTIFICATE

POSTAL BALLOT

CAN VOTE IN PERSON AT ANY

POLLING STATION EXCEPT THE
PS WHERE HE IS A VOTER 11/20/18 DEO NORTH GOA 3
 RANDOMIZATION SOFTWARE

 Ensures that Polling Staff on duty will preferably be

from the same Parliamentary Constituency BUT
may/may not be from his own Assembly
Constituency.

 Therefore, majority of the Polling Staff shall vote

through Election Duty Certificate.
 ADVANTAGES OF EDC
 No special arrangement required for casting of ballot
who have been issued EDC
 RO may not have to monitor casting of ballots
exercised through EDC
 RO relieved from responsibility of sending polled
Postal Ballots for counting
 Time consumed for counting Postal Ballot is saved

 Allegations regarding violation of secrecy of votes,

etc are avoided.
 Instances of issue of PB even after poll day avoided.
 VOTING BY POLLING STAFF IN PERSON

 Poling Staff has to apply to RO through FORM 12A so

as to reach him at least 4 days before poll date.
 This form should be attached with copy of
Appointment Order and EPIC.
 RO will then issue an Election Duty Certificate in
FORM 12B
 This FORM 12B will authorise the Polling Staff to
vote at his polling station mentioned in this form
 The EDC issued in FORM 12B shall be serially
numbered with unique serial number
 INSTRUCTION S FOR FILLING FORM 12A

 Copies of FORM 12A are made available to Polling

Staff after first randomization during District Level
Training.
 The details of Serial No., Part No. & Assembly
Constituency details are to be filled by polling staff.
 However, the Polling Station where he is posted shall
be left blank as the same will be known only after the
third round of randomization.
 ELECTORAL ROLL

 Letters “EDC” will be mentioned in the “Marked Copy

of the Electoral Roll” against the name of person to
whom EDC is issued.
 This will ensure that the same person will not be
allowed to vote at the PS where he would have voted
otherwise.
 Police personnel deployed on the PS, reserved staff
at ARO Office, Drivers, Conductors, Cleaners, etc.
can vote at any nearby PS through EDC.
 INSTRUCTIONS TO PRESIDING OFFICER

 PO will brief all the Polling Agents that Polling Personnel with
EDC can vote on ONLY on the basis of EDC

 Whenever any Polling Staff presents an EDC for casting his

vote, the Presiding Officer shall:

 Obtain signature of the person producing EDC on EDC

(FORM 12B)

 Serially number the entry of EDC consecutively after the last

serial number in the marked copy.

 Mention the name and Electoral Roll details as per EDC

 EDC to be retained by the First Polling Officer

 Person shall be allowed to vote by following USUAL

procedure
 INSTRUCTIONS TO PRESIDING OFFICER

 Allow the EDC voters to cast their votes in presence of Polling

Agents as far as possible.

 Enter the total number of EDC Voters against item No. 13 in the
Presiding Officers Diary.

 In Item No. 1 of Form 17 C (Part – I) regarding Total number of

Electors assigned to the Polling Station, enter as below:

 Ex: if total number of voters assigned to the part are 1125

and EDC vote count is 9 then show as 1134 (1125+ EDC 9)

 Place all EDC’s in a separate envelope mentioning thereon the

Number and Name of PS and Total number of EDC’s inside the
envelope.
 INSTRUCTIONS TO 2ND POLLING OFFICER

 In Form 17A Register of Voters, Column No. 2 (Serial No. of

Elector in the Electoral Roll) the Serial No., Part No. and Name
of Assembly Segment of EDC holder shall be mentioned in
following manner: 329 / 06 / Canacona.
 FORM 12A
[ See Rule 20(21) ]
APPLICATION FOR ELECTION DUTY CERTIFICATE

To
The Returning Officer
02 - South Goa Parliamentary Constituency

Sir,

I intend to cast my vote in person at the ensuing election to the House of the People from the .

02 - SOUTH GOA Constituency.

[

I have been posted on election duty within the constituency at .

but my name is entered at Sr. No. 329 Part No. 06 of the electoral rolls for 40 – Canacona
. . . . .

Assembly Constituency comprised within 02 - SOUTH GOA Parliamentary Constituency.

. [

I request that an Election Duty Certificate in FORM 12B may be issued to enable me to vote at
the Polling Station where I may be on duty on the polling day. It may be sent to me at the
following address:-
…………………………………..
…………………………………..
Yours faithfully
Place: ……………………
Date: ……………………. [ Signature ]
Name in Full
 FORM 12B
[ See Rule 20(2) and 35A ]
ELECTION DUTY CERTIFICATE

No.: _________

Certified that …………………………………… is an elector in the 02 - SOUTH GOA .

[ Parliamentary Constituency, his electoral roll number being . 329 Part No.
. . 06 of
.

the electoral rolls for 40 Canacona

. .

That by reason of his being on election duty he is unable to vote at the Polling
Station where he is entitled to vote and that he is therefore hereby authorized to
vote at any Polling Station in the said constituency where he may be on duty on the
date of poll.

Place: ……………………
Date: ……………………. [ Signature ]
SEAL Returning Officer