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Stephen Chapman
Weissman Preservation Center
Harvard University Library

University of Toronto, September 13, 2002

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ë verview of Harvard¶s Library Digital Initiative

± goals and focus
± content projects and advisory services
± technical development
± future directions
ë Preservation services contributing to LDI
± digitization/production
± digital preservation
± future directions




 



 !!"#
ë
ulti-year project to build first-generation
production infrastructure for digital collections
ë ey goals in Harvard¶s highly decentralized
environment (100+ libraries and archives):
± make digital collections coherent and easy to use
± avoid wasteful duplicative development of systems
± help curators build collections w/advice and services
± integrate digital with traditional collections «
³library digital´ 
³digital library´




 

 $
ë Production, not research
± develop a solid production environment to support
day-to-day work of librarians and researchers
ë systems (tools) and services, advice/best practices,
procedures and training
ë orn digital
± strategically more important to address this content
ë ot just the library
± collections of bits remove divisions among various
units collecting and providing access to resources




 

 %

&
ë Harvard-funded projects to make digital content
available through LDI infrastructure
± intended to prioritize infrastructure development
based on actual identified needs (by curators, others)
± intended to test and demonstrate infrastructure
ë rants ($5
) awarded over five years to digitize
collections and to manage ³born digital´ material
± text, image, recorded sound, and mixed media
± specialized repositories/delivery services for datasets
(social science, geographic), and biomedical images




 

 ' 
ë Technical team with expertise to address
traditional issues of selection, intellectual access,
preservation, and user assistance
± metadata (administrative, descriptive, structural)
± digital formats
± reformatting technology and workflows
± licensing and intellectual property rights
± digital preservation
± interface and access issues




 

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ë Core set of internal systems
± collections infrastructure: to create, store and serve
digital collections
ë repositories
± access infrastructure: to help users find and
understand what is in the collections
ë catalogs, collection web sites, delivery services
± common services: set of core services used by other
components of infrastructure
ë naming and access management




 

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ë dd more content to production systems
ë Create new systems for new formats
ë ddress challenge of cross-catalog searching






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3  

ë Intellectual control
± production/enhancement of catalog records and
descriptive metadata for multi-page objects
ë Physical control
± conservation expertise and services
ë to assess condition
ë to assess equipment and workflows
ë to train digitization staff in appropriate handling
ë to create specialized cradles for bound materials
ë to alter (e.g., disbind), repair or rehouse items






|%
 2
+$ +

ë undled services key to in-house operation

± project management (1 full-time manager)
± production scanning (including hybrid approaches)
± high-quality flatbed scanning & digital photography
± coordination of subcontracting (microfilm, CR)
± image processing and quality control
± structural metadata production
± administrative metadata production and DRS deposit
± digital printing






-$ 
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ë
aterials preparation (cleaning)
ë High-quality digitization of wide variety of
recorded sound formats
ë udio processing (de-noising, etc.) and QC
ë Structural metadata production
ë dministrative metadata and DRS deposit
R



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ë Harvard University rt
useums

ë Peabody
useum
ë ine rts Library
ë xternal services (outsourcing)
± text: microfilm scanning, CR/markup, keying
± images: high-volume scanning (e.g., slides)
± moving images: videos, motion picture film
â
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' 

ë Reformatting services, technology, workflows

± assistance in translating ideas to detailed
specifications (SpecTool)
± assistance in locating vendors (RPS database, RIs,
RPs, formal contracts)
± assistance in locating and applying for funding
± liaison services
ë with practitioners to develop/refine best practices
ë with standards communities (quality, formats)
ë with image scientists and manufacturers







%(


ë ffordability, particularly for bound volumes

and oversize materials (e.g., maps)
ë Color management
ë Quality metrics, tools, workflows
ë dministrative metadata standards and tools
ë Production workflows to create masters
amenable to batch processing



 



 

< -
' =

ë
odeling, then marketing ³levels´ of service

ë ormat expertise
± identifying formats with good properties for quality,
usability and longevity
± specify technical (administrative) metadata needed for
preservation management
ë bsolescence monitoring
± design/review reports and propose transformation
options (with associated workflows and likely costs)



 

|
5 
ë eyond systems ( IS), preservation requires:
± metadata
ë technical and rights data, format registry
± monitoring
ë risk according to ³level´ of preservation service
± management
ë analysis and selection of disposition options
± migration (lossless vs. lossy, overwrite vs. add-to)
± money




 

)

$<=% 
|

b/w microfilm
$1,095 encoded text $42 ù

(2.9
pages)
" digital images $57,132 
35mm color film
$9.40 digital images $570 
(6,630 slides)
audio
$3.72 digital audio $700 
(40 hrs)
video
$33.48 digital video $52,734  
(100 VHS tapes)



 

 
%(

ë ffordability
± normalization of formats one strategy
± minimizing number of versions to store and manage
± maximizing intervals between transformations
± using metadata to facilitate batch processing
ë Ingest
ë
odeling and instituting preservation review
± obsolescence monitoring (format registry, reports«)
ë
igration policies



 


4$$

ë Digitization services
± expand in-house prep and cataloging activities for
print, pictorial, and audio-visual formats
± increase production (in-house and outsourced)
± expand scope and precision of quality control
ë Preservation management services
± formalize roles for monitoring and migration
ë Re-examine and possibly extend ³shelf prep´
± meet need for centralized, reliable ingest services



R



(
: >
ë Thank yous to Dale lecker and Stephen brams
± see,
  ovember 2000
http://www.dlib.org/dlib/november00/flecker/11flecker.html

ë Links
http://hul.harvard.edu/ldi
http://preserve.harvard.edu
http:// hul.harvard.edu/ois/systems/drs
http://lib.harvard.edu/
stephen_chapman@harvard.edu