SAP

• Basics-Logging In
 What is IDES?
• IDES = International Demonstration
and Evaluation System
• IDES Basics
– Fictitious company using R/3
– Customizing, master data, transaction data
– Integrated, well-documented system environment
– Simulation of business processes
• IDES is a Standard R/3 System
– System R/3 (standard)
– IDES data (customizing, master data,
transaction data)
Logging On
SAP Logon from Start Menu
Logging On
A new window appears
The client number as well as
language are entered by your
administrator and defaulted
Enter your user-ID
Enter your Password
The first time you use SAP you
need to reset your password.
Press Enter on your keyboard
 Client

• This is a numeric field.

• This number defines a whole business entity.
 User
• Every SAP user has a user name.

• Users of SAP system are client-specific, which

means that having a user identification on one
client will only allow access to that particular
client.
 Password Rules
• Letters
• Numbers
• 3-8 Characters long
• No 3 Characters can be the same
• Do not start with a ? or an !
• Do not use previous 5 passwords
Logging On
 The initial password is given
by the administrator
 The system automatically
displays a dialog box
 Enter your new password in
the New password field
 Enter exactly the same
password in the Repeat
password field
 Select confirm
 Language
• SAP supports multi-national character sets
and languages on the same system, at the
same time.

• Default languages are English and German.

 Logging Off
Log Off System
 Various Keys
Exit Keys

Back Cancel
Exit Transaction
Or Log Off
Create New Session icon
 Sessions

• An SAP session is a window in which the user

may perform a particular task.

• A User may have up to six sessions open at

one time.
 Sessions
Viewing current sessions
• To view a listing of all sessions by command prompt, type “/o” in
the command field and press Enter.

Generate will create a new blank session.

Switching between sessions

• Windows allows you to use the Alt + Tab Method to move from
session to session. Do the following to switch between sessions:
• Hold down the Alt key with one finger.
• While holding Alt, press and release Tab.
 SESSIONS
–To go to a screen in the current
session, type the transaction code in
the Command field with “/n” before
the transaction code then press Enter..
–To open a new session, type “/o”
before the transaction code.
 Window Functions in SAP
SAP Window Functions

Pull-Down Menu Bar [

Standard Tool Bar [
Title Bar [ Command Field
Application Tool Bar [

Status Bar [
Messages (Errors, Document #’s …)

(Bottom Right) [
Typical Icons
Scroll buttons Layout menu
Enter
First page, previous page, next Customizes the
Confirms entered data page and last page
Does not save work •Display options
Back •Printout the screen
Returns to previous screen F1 Help (Hard Copy)
without saving data Provides help on the field where
the cursor is positioned

Create shortcut
Command field Print
Create a shortcut to any
Used to enter command, Print current screen report, transaction
transaction code. To display
it, click the arrow
Cancel Create session
Exit current task Create a new session
Save without saving data

Saves the work

Exit Find and Find next
Returns to initial screen Search for data in current screen;
without saving data extend research
Function Keys

Function Function Key

Help F1
Back F3
Possible entries F4
Select view(s) F5
Organizational Levels F6
Data F7
Cancel F12
Exit SHIFT+F3
Other material SHIFT+F5
 APPLICATIONS
• IMPLEMENTATION GUIDE-(Back side)All
configurations and customizations done here.
Functional consultants of different modules
work here. No posting of transaction or
testings.
• SAP EASY ACCESS MENU-(Front side) End
users. All posting transactions are done here,
consultants come here for testing purpose.
Easy Access
 SAP Easy Access is new front
end-user interface implemented
from SAP 4.6A
 SAP Easy Access allows the
definition of user-specific menus
 It can contain transactions,
reports, web addresses the user
needs to perform his daily tasks
 It appears when the user logs on
in SAP
 The user can also define his
favorites list
 Menu Paths
SAP R/3 uses a ‘menu path’ structure for navigating in and
out of application screens similar to Microsoft Windows
Explorer

Microsoft Windows Explorer SAP Menu Path

Creating Favorites
 Each user can create her/his
favorites
 Favorites can contain
 SAP transactions
 Files or Web addresses
 Favorites can be organized in
folders
 Select Insert folder in menu/
name your folder and press the check mark.

 Favorites can be moved or

renamed (changed)
 Select Move or Change
 Transaction Codes
What is a Transaction Code?
• A transaction code is a 4 or 5-character code that identifies a
transaction screen in SAP R/3. For example, the transaction
code for defining company is OX15. If you know the transaction
code for a screen, you can jump directly to that screen without
using the menu path.
Why Use a Transaction Code Instead of the Menu Path?
• Using transaction codes instead of menu paths in most cases is
a matter of personal preference. You may find that transaction
codes are quicker to use than menu paths.
 Transaction Codes
It is important to note that even if you choose to frequently use
transaction codes, you should still have a clear understanding of
how to use menu paths. While you may not always know the
transaction code for a screen, you can always use the menu path
to locate the transactions in the system.
 ACTIVATE T-CODES
PATH→
ADDITIONAL INFORMATION→
DISPLAY KEY→
IMG ACTIVITY→
T-CODES
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FI
FI: Financial Accounting

This module is designed for automated management and external reporting of

general ledger, accounts receivable, accounts payable, and other sub-ledger
accounts.

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 Technical Concepts
OSS
Online Support System (OSS) - tool provided by SAP to help
solve application problems

Prior issues sent in and resolved by SAP are documented and

stored in the OSS system as OSS Notes.

OSS Notes usually supply any additional code to fix program bugs
and or notes explaining work-arounds in the system.

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