Overview of Oracle E-Business Suite

R12 Financials, Purchasing and HRMS

for NRTC

By: Sandhya Prakash,Murtuza Kadiyani and Mohit Monga

 Our Understanding

• NRTC Fruit and Vegetables Whole sellers.

• 35 Years in business.
• Family Run Business.
• Global Suppliers.
• Major Market Share.
• 400 Employees.
• Currently Using “FOCUS” ERP
• Looking for Centralized,Scaleble, Integrated and
enterprise resource Planning Software.
 Objectives

1. Overview of the Basic features of Oracle Financials

2. Oracle Business Flows
3. Integration between Various Modules
 Contents

1. Oracle Purchasing.
2. Oracle Payables.
3. Oracle Fixed Assets.
4. Oracle Cash Management.
5. Oracle Receivables.
6. Oracle Inventory.
7. Oracle General Ledger.
Procure To Pay Overview
Oracle Purchasing
Oracle Purchasing

Key Features
• Professional Buyer’s Work center
• Multi-organization access control
• Tolerance based auto-approvals
• Support for Complex workflows
• Support for Multiple currencies
• Aggregate demand across organizations and define
centralized global agreements that can be used by
multiple organizations
Procure To Pay Overview

Demand Source

Purchase Request for Supplier

Quotation
requisition quote (RFQ)

Order Receive Enter Pay

Purchase order Receipts Invoice

Integration
 Payables Overview
3.Check
entitlements of 2.Receive and
4.Approve employee enter employee
Invoice / or petty cash
expense 3.Auto funds expense
check
and PO/GRN/
Inspection check
1.Receive and
by system
enter Supplier
Invoice

8.Accounting entries
passed automatically.
Tax entries created
automatically
9.Supplier
checks
payment
status
5.Check funds 6.Create list of 7. Print cheques
required and suppliers / employees automatically and
payment terms to be paid send to supplier
 Key Features

• Supplier Management
• Invoices
• Recurring Invoices, Invoice Approval, Duplicate Invoices, Distribution
Sets, Debit/Credit Notes, Advances, Payment Scheduling, Online
Inquiry & Exception Reporting
• PO Matching
• Web Employee Integration
• Payments
• Multiple Payment Methods, Check Printing, Payment Batches
• Accounting Controls
• Gain/Loss Calculations, MRC,
Invoices: Overview

Batch invoices Enter invoice Optionally

match to PO
or receipt

Approve invoice View invoice

Receive invoices in
the mail
Create
accounting Pay invoice
A/P File invoice
100,000
60,000
10,000
30,000
 Expense Reporting Process
Accounts Approved:
Employee Payables Creates payment;
Manager notifies employee
creates department
approves report
expense approves report
report

Internet
Payables Expenses
Rejected: Workflow Adjusted:
notifies employee Creates payment;
notifies employee
Payables Integration

Purchasing/ Cash
iProcurement Management
Receivables

Projects Payables

Assets Payments iSupplier Portal

Payables Integration (Cont.)

Human General
Resources Ledger

Payables

Inventory
iExpense
Property Manger
 Oracle Fixed Assets

4.Record Asset Location,

1.Purchase 3.Record Asset Details:
associate with dept
Assets Record No,Life,
& employee
Depreciation Rule

2.Build
Assets 6.Transfer Assets
Revalue Assets 5.Associate Assets
with multiple books
eg Tax book,
Corporate book
7.Depreciate assets
as per requirement
9.Accounting Entries
passed automatically

8.Retire Assets
Calculate Gain/Loss
 Key Features
• Calculating depreciation through various method
• Physical inventory
• Automatic calculation of retirement gain or loss
• Flexible categorization of assets
• Addition, splitting and merging of assets
• Assets revaluation
• Assets transfers
• Assets adjustments
• Depreciation forecast
• What if kind of depreciation calculation
 Oracle Cash Management

Purchase
Orders Accounts
Payable
2.Pay Suppliers
and employees

5. Information
1. Receive automatically
payment from 4.Reconcile
available for an
customer Transactions
enterprise wide
General cash forecast
Ledger

3.Receive
Statement
from banks

Accounts Order
Receivable Entry
Key Features

• Manage and control your cash cycle

• Upload and reconcile bank statements
• Forecast your cash needs
• Transfer funds between bank accounts
• Manage Bank, Bank Branch, and Bank Account information
 Integration

Oracle Cash
Management

Oracle Oracle
Oracle Oracle
Receivables General
Payables Payroll
Ledger
 Oracle Receivables

1.Invoice generated
automatically and 8. Deposit payment
9.Accounting entries and reconcile
sent to customer
passed automatically with bank

Customer
2.Run aging and
customer analysis
reports
3. Get notification
if due date of
4. Call up customer payment exceeded
Record calls in the Apply credit holds if
system Required

5.Automatically
generate followup
letters, statements
& calculate
7.Automatically
finance charges
6. Receive apply payment based
Payment on application rules
 Key Features

• Customer Management
• Invoicing
• Revenue/Invoicing Rules, Debit/Credit Memos, Auto accounting,
Inquiries, Recurring Invoices, Consolidated Billing
• Collections
• Call Recording, Statements/Dunning, Aging, Inquiries, Drilldowns
• Cash Applications
• Application Rules, Mass Apply, Cross Currency, Bank Remittances,
Bills of Exchange, Gains/Losses
• Reporting/Controls
• Disputes, Agings, Key Indicators, Credit Checks
 Oracle Inventory

With Oracle® Inventory Management you can improve inventory

visibility, reduce inventory levels and control inventory
operations.

All of your material in each line of business and stage of the

inventory lifecycle can be tracked in a single system.

Increased transparency will reduce the need for local buffer

stocks, and inventory will be located where it previously wasn’t
known to exist.
 Oracle Inventory
Key Features
• Track inventory balances and availability across the
enterprise in multiple units of measures
• Track product genealogy and transaction history
• Leverage flexible replenishment mechanisms
• Reconcile inventory balances with Physical Counts
and Cycle counts
• Flexibly define control and capture lot and serial
attributes
• Reserve demand to any expected supply
Oracle General Ledger

Other Subledgers

Manufacturing
Customer
Relationship
Management
Oracle General Ledger

Projects

Oracle Financials
Human Resources
Management
Oracle General Ledger

Other Subledgers

Review

Edit General Ledger

Record
Analyze, Correct,
and Adjust
Key Features

• Oracle General Ledger is a comprehensive financial management solution that

enables you to:
• Record and Review Accounting Information
• Import data from subsidiary ledgers, or enter journals to record actual or budget
transactions directly into Oracle General Ledger.
• Enter encumbrance journals to track encumbrances through the purchase process
and to control spending against budgeted amounts.
• Review account balances online or through reports.
• Analyze, correct, and adjust accounting information.
• Correct actual, budget, and encumbrance information.
• Revalue and translate balances denominated in foreign currencies.
• Consolidate balances from multiple ledgers.
• Analyze Accounting Information
• Integrate Oracle General Ledger with Oracle Enterprise Planning and Budgeting,
Oracle Discoverer, or Web Applications Desktop Integrator to simplify the
budgeting and forecasting process.
• Quickly prepare what if analyses and pro forma reports.
Integrating Journal Entries
in Oracle e-Business

Inventory Purchasing WIP Receivables

Cost Payables
Management
General Ledger

Payroll Projects Assets

Global Intercompany System
 Advanced Global Intercompany System
Address the Top Barrier to a Fast Close
Advanced Global
Intercompany
System Subledger
Web UI
Invoices &
Documents

Open
Interfaces /
API
 Generate subledger invoices Online
 Control transaction entry with Reconciliation
Excel Intercompany Calendar Reporting
(Web ADI)  Fully Configurable Approval Rules
 Flexible Security Model
 Centrally defined Intercompany
Accounts
XML
Publisher
Reports

Dr Cr

General Subledger
Ledger Accounting Receivables Payables
 Consolidation

• With Oracle General Ledger, you can consolidate

any number of subsidiaries that use different
ledgers, even those with different charts of
accounts, currencies, and calendars
Subsidiary 1 Subsidiary 2 Subsidiary 3

Run Consolidation
Parent
Oracle E-Business
Suite
Human Resource Management
System

32 7/17/2018
 Oracle E-Business Suite

CRM Supply Chain Management Manufacturing

Sales Order Entry Purchasing Engineering
Marketing Product Configurator Supplier Scheduling Bills of Material
Field Sales Online Supply Chain Planning Inventory Master Scheduling/MRP
Mobile Field Sales Web Suppliers Capacity
Sales Compensation Work in Process
Service Quality
MRO Cost Management
Contracts Supply Chain Process Manufacturing
CRM Management
Telephony Manager Project Manufacturing
Middleware Flow Manufacturing
Internet Commerce Server Manufacturing RHYTHM Factory Planning
Web Customers Human RHYTHM Advanced Scheduling
Resources
Human Resources Finance
Human Resources Projects
Payroll
Training Administration
Time Management Applied Technology Finance
Advanced Benefits General Ledger
HR Self-service Projects Applied Technology Financial Analyzer
Business Intelligence Project Costing Business Intelligence Cash Management
Project Billing System Payables
Strategic Enterprise Project Time & Expense Receivables
Management Apps Data Warehouse
Activity Management Gateway Workflow Fixed Assets
Activity Based Management Project Connect Web Purchasing
Balanced Scorecard Alert
Project Analysis Collection Pack EDI Gateway Web Expenses

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 Human Resource Management System

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 Insight around the next generation of HR

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 Market & Value Drivers

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 Align Talent with Objectives

7/17/2018 37
 How Oracle HRMS Can Help

7/17/2018 38
 Oracle: An Integrated HRMS Solution
Managers

Employees Executives
EASY ANSWERS

Payroll Training &

Processes Recruitment & Development
New Hiring

ORACLE HRMS
Competency-Driven
Enterprise

Career
Performance Management
Management
Compensation
& Benefits
Business Intelligence System

7/17/2018 39
Questions and Answers