Meeting

By:
Poonam Shrestha
 Meaning of Meeting
• A meeting is a gathering of two or more people
that has been convened for the purpose of
achieving a common goal through verbal
interaction, such as sharing information or
reaching agreement.
• In a meeting, two or more people come
together to discuss one or more topics, often in
a formal setting.
 Types of Meeting
Common types of meeting include:
1. Ad-hoc : meeting, a meeting called for a
special purpose
2. Away day: which takes place off-site and
away from the participants' regular office
surroundings
3. Board: meeting, a meeting of the board of
directors of an organization
4. Breakfast meeting
 Types of meeting………………
5. Committee meeting: a coming-together of a
defined subset of an organization
6. Investigative meeting: generally when
conducting a pre-interview, exit interview or a
meeting among the investigator and
representative
7. Kickoff meeting: the first meeting with
a project team and the client of the project to
discuss the role of each team-member
8. Management meeting: a meeting
among managers
 Types of meeting………………
9. Off-site meeting: also called "offsite retreat"
and known as an Awayday meeting in the UK
10.One-on-one meeting: between two
individuals
11. Pre-Bid Meeting: a meeting of various
competitors and or contractors to visually
inspect a jobsite for a future project. Meeting
may be mandatory. Failure to attend
usually results in a rejected bid.
 Types of meeting………………
12. Staff meeting: typically a meeting between a
manager and those that report to that manager
13.Stand-up meeting: a meeting with attendees
typically standing. The discomfort of standing for
long periods helps to keep the meetings short.
14.Team meeting: in project contexts - a meeting
among colleagues working on various aspects of
a team project
15.Town hall meeting: an informal meeting in
public gathering
16. Work meeting: which produces a product or
intangible result such as a decision
 Process of conducting meeting
1. Selecting Participants
2. Developing Agendas
3. Opening the Meeting
4. Establishing Ground Rules
5. Time Management in Meetings
6. Evaluating the Meeting Process
7. Evaluating the Overall Meeting
8. Closing the Meeting
 Format of writing meeting minute
Tile of Meeting:
Date: Venue:
Agenda:………………………………..
Discussion on agenda:
………………………………………
Decisions:
…………………………………………………
Conclusion:
……………………………………………..
List of participants and their signature