RESEARCH

MANAGEMENT
GUIDELINES
Division of Dumaguete City
July 10, 2017
 ACTIVITY OBJECTIVES

• Orient the participants on the

Research Management Guidelines;
• Update participants on the improved
grants processes of the BERF; and
• Level off mechanisms in managing
research initiatives;
 OVERVIEW

Research Management
Guidelines (RMG)
• Legal Basis and Policy Support
• Milestones in Research Management
in DepEd
• Policy Objectives
• Research Management Cycle
• Fund Sources
• Special Provisions
 LEGAL BASIS

R.A. 9155
Chapter 1, Section 5:

“[DepEd] shall have authority,

accountability and responsibility for the
following:

…5. National educational research

and studies.”
 POLICY SUPPORT

DO 13, s. 2015
Policy Development Process

systematic

participatory

evidence-based
 POLICY SUPPORT

DO 39, s. 2016
Basic Education Research Agenda

TEACHING AND LEARNING

CHILD PROTECTION
HUMAN RESOURCE
DEVELOPMENT
GOVERNANCE
 POLICY SUPPORT

DO 39, s. 2016
Basic Education Research Agenda

GENDER AND DEVELOPMENT

DISASTER RISK REDUCTION AND

MANAGEMENT

INCLUSIVE EDUCATION
MILESTONES IN RESEARCH MANAGEMENT

2010

MARCH
2010 BERF Guidelines
issued (DO 24, s. 2010)
MILESTONES IN RESEARCH MANAGEMENT

2011-2014

JANUARY - DECEMBER
• Continuous implementation of BERF
• Total Budget: PHP 55,399,232.28
• Only 12% (PHP 6,711,159.00) was used for
education research
• Most of the funds were reallocated particularly
for trainings
MILESTONES IN RESEARCH MANAGEMENT

2015

JANUARY SEPTEMBER NOVEMBER

Establishment of Policy 2015 Revised Regional
Research and BERF Guidelines Orientations on
Development Division – Issued (DO 43, s. the BERF and Call
Planning Service 2015) for Proposals

FEBRUARY - JUNE OCTOBER

Consultations and validation for 2015 BERF downloaded
the draft revised guidelines for the to Regions (PHP 2M)
BERF
MILESTONES IN RESEARCH MANAGEMENT

2016

JANUARY - JUNE JUNE-JULY NOVEMBER

• Call for proposals, • Research • Downloaded
implementation of agenda issued 2016 BERF to
other regions • Regional regions
• Issuance of Research • Research
Amendment to DO Caravans Management
43 (DO 4, s. 2016) • Policy review Conference
of BERF
Guidelines
MILESTONES IN RESEARCH MANAGEMENT

2017

JANUARY MARCH-APRIL
Downloaded • Issuance of the Research
2017 BERF to Management Guidelines (DO
regions 16, s. 2017)
• Regional RMG Orientations
• Call for Proposals
 POLICY OBJECTIVES
• To provide guidance in managing research
initiatives across governance levels;
• To improve support mechanisms for research
such as funding, partnerships, and capacity
building; and
• To reinforce the link of research to education
processes [policies/programs] through
research dissemination, utilization, and
advocacy
GUIDING PRINCIPLES IN THE CONDUCT
OF RESEARCH (DO 39, s. 2016)

EXCELLENCE
• Relevant and researchable
• Appropriate research methods
• Logical, coherent, and evidence-based findings
INTEGRITY
• High ethical standards
• Honest and accurate in the collection,
analysis, and reporting of data
OPENNESS
• Collaborative research work
• Multi-disciplinary perspectives
• Truthful and timely dissemination of
research results
RESEARCH
COMMITTEES
NATIONAL

REGIONAL

DIVISION
NATIONAL RESEARCH COMMITTEE

Undersecretary Directors of:

Field Operations Planning Service
& Planning Bureau of Education Assessment
Bureau of Human Resources and Org
CHAIR Dev’t
National Educators Academy of the PH
Finance Service – Budgeting / Monitoring
Undersecretary (Other bureaus/services,
Curriculum &
MEMBERby invitation)
Instruction S
Policy Research and Development
CO-CHAIR Division SECRETARIAT
 FUNCTIONS OF THE NRC

• Provide guidance re: Research

Agenda;
• Approve proposals covering all
regions or at least 2 regions;
• Approve research initiatives and
activities;
• Forge partnerships;
 FUNCTIONS OF THE NRC

• Resolve emerging issues;

• Recommend release of research
funds;
• Keep cost estimates within rules and
regulations; and
• Provide feedback to Execom re:
research initiatives.
 FUNCTIONS OF THE NRC
SECRETARIAT

• Organize, coordinate, and document

meetings;
• Conduct initial screening of
submitted proposals;
• Aid NRC members in recommending
proposals for approval;
 FUNCTIONS OF THE NRC
SECRETARIAT

• Liaise with academic and research

institutions;
• Provide TA to researchers;
• Prepare staff work as needed.
REGIONAL RESEARCH COMMITTEE

Chiefs of:
Assistant Curriculum and Learning Mg’t Division
Regional Education Support Services Division
Director Human Resource Development Division
Quality Assurance Division
CHAIR Field Technical Assistance Division
Finance Division
Chief, Policy, (By invitation) Legal Office or focal person
Planning, & MEMBER
Research Division
S
Policy, Planning, & Research Division
CO-CHAIR
SECRETARIAT
 FUNCTIONS OF THE RRC

• Guidance re: Research Agenda;

• Approve proposals covering the
region or at least 2 divisions;
• Confirm/approve research initiatives
and activities from the RO and DOs;
• Forge partnerships;
 FUNCTIONS OF THE RRC

• Resolve emerging issues;

• Recommend research fund release;
• Keep cost estimates within
regulation;
• Provide feedback to Execom re:
research
• Endorse proposals to NRC.
 FUNCTIONS OF THE RRC
SECRETARIAT

• Organize, coordinate, document

meetings;
• Conduct initial screening;
• Aid RRC members in recommending
proposals for approval;
• Liaise with academic and research
institutions;
 FUNCTIONS OF THE RRC
SECRETARIAT

• Conduct periodic monitoring of research;

• Provide TA to researchers;
• Prepare accomplishment report on
regional research initiatives and fund
utilization;
• Prepare staff work as needed.
 SCHOOLS DIVISION RESEARCH
COMMITEE

SEPS, Planning & Research

Assistant
CID representative based on req’ts for
Schools Division
evaluation
Superintendent
Representative from Finance Unit
CHAIR (By invitation) Concerned focal person
MEMBER
S
Chiefs, SGOD Schools Governance and Operations Div.
and CID SECRETARIAT
CO-
CHAIRS
 FUNCTIONS OF THE SDRC

• Provide guidance re: Research

Agenda;
• Approve proposals from schools and
CLCs;
• Evaluate & approve research
initiatives and activities;
• Forge partnerships;
 FUNCTIONS OF THE SDRC

• Prepare report re: research for RRC;

• Resolve emerging issues;
• Keep cost estimates within
accounting rules & regulations; &
• Endorse school-level proposals to
RO.
 FUNCTIONS OF THE SDRC
SECRETARIAT

• Organize, coordinate, document

meetings;
• Conduct initial screening;
• Aid SDC members in recommending
proposals for approval;
• Liaise with academic and research
institutions;
 FUNCTIONS OF THE SDRC
SECRETARIAT

• Conduct periodic monitoring of

research in schools and CLCs;
• Provide TA to researchers;
• Prepare accomplishment reports on
division research; and
• Prepare staff work as needed.
RESEARCH
MANAGEMENT
CYCLE
RESEARCH MANAGEMENT
CYCLE
CALL FOR INITIAL
PROPOSALS EVALUATION

RESULTS COMMITTEE
NOTIFICATION EVALUATION

SUBMISSION &
IMPLEMENTATION
ACCEPTANCE

UTILIZATION &
ARCHIVAL
DISSEMINATION
RESEARCH MANAGEMENT
CYCLE
CALL FOR
PROPOSALS
 CALL FOR
PROPOSALS

At least once One month to

a year submit

In soft or hard Complete

copies req’ts.
 Submit:

- Application form
- Research proposal
- Anti-plagiarism and conflict of
interest declaration
RESEARCH MANAGEMENT
CYCLE
CALL FOR INITIAL
PROPOSALS EVALUATION
Secretariat: Conduct initial
screening.

Return proposals that do not

fulfill requirements.
Proposals for return:
• Lack documentary req’ts;
• With Conflict of Interest;
• Failure to conform to
research ethics;
Proposals for return (cont’d):
• Exceed maximum grant w/o
cost-sharing
arrangements;
• Non-alignment with
Research Agendas;
• Cost estimates violate
accounting rules and
regulations.
RESEARCH MANAGEMENT
CYCLE
CALL FOR INITIAL
PROPOSALS EVALUATION

COMMITTEE
EVALUATION
 Use the appropriate
rubrics for appraising
research proposals.
The passing rate for
proposals is

%
RESEARCH MANAGEMENT
CYCLE
CALL FOR INITIAL
PROPOSALS EVALUATION

RESULTS COMMITTEE
NOTIFICATION EVALUATION
For successful proponents:
orientation
Letter in Annex 5.a

For unsuccessful proponents:

TA and encouragement to
resubmit
Letter in Annex 5.b
RESEARCH MANAGEMENT
CYCLE
CALL FOR INITIAL
PROPOSALS EVALUATION

RESULTS COMMITTEE
NOTIFICATION EVALUATION

IMPLEMENTATION
Monitoring research is the
responsibility of all governance
levels.
Write the relevant
Committee in case of
planned deviations

Valid reasons for extension:

- Illness
- Disasters
- Other extenuating
circumstances (per
committee decision)
EXTENSIONS

Only one may be granted…

…And only up to a year!

RESEARCH MANAGEMENT
CYCLE
CALL FOR INITIAL
PROPOSALS EVALUATION

RESULTS COMMITTEE
NOTIFICATION EVALUATION

SUBMISSION &
IMPLEMENTATION
ACCEPTANCE
SUBMIT

Executive datasets

Final outputs (hard and soft

copies)
RESEARCH MANAGEMENT
CYCLE
CALL FOR INITIAL
PROPOSALS EVALUATION

RESULTS COMMITTEE
NOTIFICATION EVALUATION

SUBMISSION &
IMPLEMENTATION
ACCEPTANCE

UTILIZATION &
DISSEMINATION
The region and division
may organize:
• Research conferences
• Research forums
• Policy forums
USE EVIDENCE IN
DEVELOPING:

Policies Frameworks
Programs Plans
Projects Training
IMs
Disseminate research in
schools through:
• Learning action cells
(LACs)
• In-service training
• School Governance
Councils (SGCs)
Disseminate research in
schools through:
• School Improvement
Plans
• Annual Implementation
Plans
• School Report Cards
RESEARCH MANAGEMENT
CYCLE
CALL FOR INITIAL
PROPOSALS EVALUATION

RESULTS COMMITTEE
NOTIFICATION EVALUATION

SUBMISSION &
IMPLEMENTATION
ACCEPTANCE

UTILIZATION &
ARCHIVAL
DISSEMINATION
Completed research
and data sets will be
archived.

Conduct M&E for the

entire cycle.
FUND
SOURCES
USE BERF
FOR:
 BERF

%
RESEARCH
PROPOSALS
The research fund will be used for the
following:
a. Expenses related to
implementation of research
proposals;
b. Expenses related to research
dissemination
ELIGIBILITY OF PROPONENTS

• regular / permanent teaching and non-

teaching personnel of DepEd
• no pending administrative case
• has not yet availed the grant for the year
• maximum of 3 team members
 Reproduction /
Supplies &
Printing /
Materials Binding

Allowable Food / other

Domestic travel
expenses research expenses
(research
implementation)

Other expenses
Communication not in non-eligible
exp.
Equipment Utilities

Non-eligible
Software Items Office rental

Payment for Overseas travel /

Resource expenses not in
proposal
Persons
SCOPE AND ALLOCATION OF
PROPOSALS

NATIONAL
• Nationwide in scope
or covering at least
two regions
• Not more than PhP
500k per research
• 1 year max
REGIONAL
• Regionwide or
covering at least two
divisions
• Not more than 150k
• 1 year max
DIVISION
• Division-
wide,
district-
wide, or
covering at
least two
districts
• Not more
than 150k
• 1 year max
 SCHOOL
• Research that
is classroom-
based or
school/CLC-
wide in scope
• Not more than
PHP30k
• 6 months max
BERF is
output-
based.
 Scope Tranche Percentage Deliverables & Doc. Req’ts.
National First Tranche 40% • Inception Report
(Mobilization • Data collection instruments
Fund) • Certificate of Acceptance
(deliverables)
• Copy of MOA
Second 40% • Data collection activities
Tranche • Data analysis
• Initial findings
• Certificate of Acceptance
(deliverables)
• Copy of MOA
Last Tranche 20% • Final report
• Certificate of Acceptance
from the National Research
Committee
• Copy of MOA
Scope Tranche Percentage Deliverables & Doc. Req’ts.

Region / First Tranche 40% Inception Report / Work Plan

Division (Mobilization Data collection instruments
Fund) Certificate of Acceptance
Copy of MOA
Second 40% Data collection activities
Tranche Data analysis
Initial
Certificate of Acceptance
Copy of MOA
Last Tranche 20% Final report
Certificate of Acceptance
from the National or
Regional Research
Committees
Copy of MOA
Scope Tranche Percentage Deliverables & Doc.
Req’ts.
Schools / First Tranche 80% Work Plan
CLCs Certificate of
Acceptance
Copy of MOA
Last Tranche 20% Final report
Certificate of
Acceptance from the
National or Regional
Research Committees
Copy of MOA
Grantees shall submit
their deliverables to the
secretariat as indicated
in their work plan.

The letter of acceptance

shall be issued pending
committee decision and
Secretariat’s completion
of CSW.
 For regions reaching

%
UTILIZATION
additional funds will be
released.
Research initiatives
using other fund sources
(e.g. local funds, SEF)
will follow the research
management procedures in
evaluating and approving
research proposals.
SPECIAL PROVISIONS
Sign a MOA among all parties
in the research project.

Appearances may be
charged to research
budget.
Sole author/s: Grantee/s

Owner for BERF-funded

studies: Authors & DepEd
Observe the
highest ethical
standards.

Violators will
be blacklisted
from future
grants.
A Research Ethics
Committee will be
established.
Researchers shall refer to the:
DepEd Child
Protection Policy
(DO 40, s. 2012)

National IPEd
Framework (DO 62, s.
2011).
Observe:

Free, prior,
and informed
consent

Intellectual
and cultural
property
Works should be:

• Original

• With proper
referencing
and citation
In the event of
failure to complete
& submit
deliverables,
proponent shall
return the TOTAL
amount of research
fund received.
 RESEARCH
PARTNERSHIPS
The NRC, RRC, and SDRC may
partner with the following
institutions:
• SUCs & other academic
institutions
• Development partners
• NGOs and CSOs
• Other NGAs and LGUs
• Indigenous Cultural
Communities (ICCs)
Areas for
partnerships:
• Capacity building
• Resource sharing
• Research grants
and funding
• Research
collaboration
MONITORING AND
EVALUATION
PS-PRD will monitor research
management and research
initiatives at all governance
levels.
THANK YOU!
Planning Service – Policy Research and Development Division
2/F Alonzo Building, DepEd Complex, Pasig City
ps.prd@deped.gov.ph
(02) 635-3976