Professional Documents
Culture Documents
Functions
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Time management
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Organizational Management
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Personnel Management
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Time Management
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Payroll Accounting
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Personnel Development
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Payroll
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HCM with MM
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HCM with SD
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Salespeople - Commissions
Structure of HCM
Enterprise Structure
Personnel Structure
Organizational Structure
Organizational Structure
This is an overview of your Company’s Organizational Plan (Org. Hierarchy)
Depicts the reporting structure and task distribution
The Organization Structure is made up of the following elements
Organizational Unit
Represent functional units within an enterprise (ex. departments)
Position spots that are occupied by individuals (Salesperson)
Job classifications of functions within an enterprise
ex. Job: Officer, which is used for Positions: CEO, CFO, COO
job description for numerous positions
Person the individual, he/she is assigned to a specific position
Organization Structure
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The Personnel Administration module deals with data & records related to employees
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from the date of hiring till the date of resignation or retirement, i.e. during his services
what are the changes in the employee’s records will be dealt by the Personnel
Administration in the organization.
Purpose of this process is to capture all the different types of records that are to be
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maintained against an employee through the group of info types in order to manage the
data efficiently and effectively.
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Enterprise Structure
Client :
The Client is an independent legal and organizational unit of the system.
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Company Code :
The Company code is an independent company with its own accounting unit – a
company which draws up its own balance sheets.
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Personnel Area :
A Personnel area is an organizational unit in Personnel Administration. It represents a
subdivision of the company code.
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Personnel Subarea :
Personnel subareas are subdivisions of personnel areas. The organization of the most
important subareas of personnel administration takes place at his level.
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Personnel Structure
Employee Groups :
Employee Group is a group of employees with a specific status having the relationship
with the company for example Active, inactive, terminated, retire etc. It describes
how the employee's positioned in the organization.
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Employee Subgroups :
Employee Sub Group is subdivided of employee group i.e. Active employee is sub
divided as hourly wage earners, salaried employees, and trainees.
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Payroll Area :
Area in which a group of employees for whom payroll is run on particular period and
specific date.
Employee Attributes
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The following statuses are assigned to those employee groups and employee
subgroups.
Activity status
1. Active employee
2. Retire
3. Early retiree
9. Other
Employment status
1. Industrial workers/Hourly paid worker
2. Salaries employee
3. Civil servant
9. Other
Training status
1. Trainee/apprentice
2. Trained
9. Others
Pay Scale Structure
The pay scale area defines the geographical area in which a collective agreement
is valid.
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List of Infotypes in PA
Here are few infotypes we use in Personal administration.
SNO Infotype Infotype Name
1 0000 Actions
2 0001 Organizational Assignment
3 0002 Personal Data
4 0003 Payroll Status
5 0005 Leave Entitlement
6 0006 Addresses
7 0007 Planned Working Time
8 0008 Basic Pay
9 0009 Bank Details
10 0014 Recurring Payments and Deductions
11 0015 Additional Payments
12 0019 Monitoring of Dates
13 0021 Family/Related Person
14 0022 Education
15 0025 Appraisals
16 0027 Cost Distribution
17 0041 Date Specifications
18 0128 Notifications
19 0105 Communiation
20 0302 Additional Actions
Personal Actions
Different types of employee data are stored in individual infotypes. Rather than
accessing each infotype individually and entering data into them, the system can
group together the most important infotypes into personnel actions and lead you
through processing the employee data.
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Reasons for Personal Actions
To execute the infotypes in a sequential order as per infogroup to perform a specific
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Hiring Actions
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Transfer Actions
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Promotion Actions
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Resignation Actions
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Retirement Actions
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Change in Pay
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Change in Position
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Global Transfers
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PA Integration With Other HR Components In SAP
Personal Administration is completely integrated in the Human Resources
component of the SAP system. If any other additional functions requires to those
offered by PA , we will need to set up the following application components.
Required Application
SNO Desired Function Component
1 Transfer applicant data when hired to PA Recruitment
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Reports In Personal Administration
There are numerous standard reports in the Personnel Administration
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component. You can use these to access statistical evaluations that read
employee data or organizational data and carry out these evaluations.
You can run the following standard reports using the information system in
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PA
Some of the sample reports in PA are listed below:
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Education Details
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Birthday List
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Headcount developments
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Types Of Reports In Personal Administration
Information Systems:
The HR Information systems contatins the reporting tools and all the HR specific
reports. Its structure is determined by the components.
SAP Standard Reports:
SAP Human Resources provides you with more than 200 standard reports. This
section gives you an overview of the standard reports that are available in the
following areas of Human Resource Management.
Human Resource Information Systems:
HIS constitutes a simplified method of requesting reports by letting you start them
directly from structural graphics.
Manager’s Desktop:
Manager’s Desktop is a tool specifically for managers in which they can evaluate and
change data.
Ad-hoc Query:
Ad Hoc Query, is very useful tool when producing reports from Personal
Administration and Organizational Management. It is called Infoset Query in other
SAP Components, it remains Ad Hoc query within HCM.
SAP Query:
SAP Query allows to create reports with very flexible set up and output options.
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HCM Process: Time Management
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HCM Process: Time Management
Time Administrators
Time Manager’s Workplace
Time Terminals
Mobile Technology
HCM Process: Time Management
payroll accounting
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invoicing
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performance analysis
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capacity availability
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shift planning
HCM Process: Payroll Administration
Organizational Unit
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ex. Job: Officer, which is used for Positions: CEO, CFO, COO
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