BIU - Annual Progress Report

DOJ : 1st Jun 2014

BIU’s KRA shared on : 13th Sep 2014
BIU Annual Review : 1st Jun 2015

Sunday, March 18, 2018 BIU -Annual Review 1

 Challenges Faced in FY14-15
 Plan and Schedule were not well documented with appropriate structure &
details by respective departments (e.g. Priorities, Action Plan, Data Sources
Responsible Person etc. )
 Requirement were not captured in detail and adhoc changes in the middle of
the project implementation.
 Database were in silos and multiple database with inconsistency.
 Stakeholders (Process owners) engagement and support was lacking.
 Too many project were initiated simultaneously with same timelines.
 Communication
 Flexibility – Actual scenario vs Proposal
 High expectation from the Software (eform)
 Data management and Implementation in Dashboards (Al Sahmel Linking,
excel, formula from different tables)
 Resource

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 Top 5 Strategies adopted to
overcome Challenges
 Project Planning
 Gap Analysis & Identification of Roadblocks & Dependencies
 Roadmap with Specific milestones
 Data Management ( Cleansing)
 Audit Reports

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 KPIs: Target VS Actual
KPIs Target Achievement %
Dept. KPIs ( 2 Cost + 2 24 24 100%
Performance ) Implemented
For HODs
Dashboards (Management, HR 3 Area 3 Area 100 %
, Financial )
Mapping of KPIs 100 + 200 200 % +
(7 KPI for more than 30 Roles)
Processes Implemented in 10 +10 100 % +
eForms ( BIU + IT Team)
Authority Matrix (1st Draft) 6 6 100%

3 Years Objectives & Roadmap 6 5 83 % *

Dept. Calendar 6 4 67% **

*Operations Head Role was filled in FY15 Q1, the current team is new and has requested some time to
implement.
** Currently OPS, Finance –need to submit Dept. Calendar, IT, HR, EY, PS – BIU+HOD needs to review and
finalize.
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 BIU’s Achievement –FY14-15
 Dashboard (Project - Visibility /Phase - I) delivery
( Old 12 + New 19) Dashboards – Live)
 Prepared EPG’s Organization Structure and standardized it in HRDB, COA, CC,
Dashboard, Processes, KPIs, JDs.
 Provided Senior Management and Middle management KPIs/Job Objective to HR
Dept. to embed in the JDs.
 3 Year Dept. Objectives ,Roadmap with Budget Planner
 Lead HR DB cleaning activity and successful delivery in Oct-14
(After that Project Payroll Handed over to IT-Manager)
 SDR Re-Design Project and delivery in 2015
 Mapping of Processes and Implementation in eForms
( Appx 15+ process Enhancement +Manual +Automated )
 Staff-Student Ratio enabled HR for Manpower Management and Finance for
Financial Modelling for 5-7 Yrs
 Document sharing library using Share Folder on Google drive
 Authority Matrix – A full organization Mapping (1st Draft)
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 Suggestions for FY 15-16
 Measure and monitor enterprise performance and
periodically report to the management
 Phase – II Agility Project delivery
 Franchise Kit Delivery
 Promoting usage of Dashboards by providing
awareness to Staff and HOD
 Audit current processes to highlight areas for
improvement.
 Introduce KPI based Performance Appraisal
 Introduce Budgetary and cost control Processes
 Implementation ISO 9001 certification for Quality
management practices.

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