TO

AT
NATIONAL SEMINAR

19th January 2012

1
PRESENTATION ON

By

Vice President - HNPCL Mumbai

19th January 2012

2
GOOD LEADERSHIP IS THE ART OF GETTING
EXTRA ORDINARY WORK DONE THROUGH
ORDINARY PEOPLE

3
 PROJECT MANAGEMENT CONCEPT
AS PER BRITISH STANDARD BS 6079 : 1996,
PROJECT MANAGEMENT IS DEFINED AS:

1. PROJECT (CLAUSE NO. 1.3.6)

A UNIQUE SET OF COORDINATED ACTIVITIES,

WITH DEFINITE STARTING AND FINISHING POINTS

UNDERTAKEN BY AN INDIVIDUAL OR ORGANIZATION

TO MEET SPECIFIC OBJECTIVES WITHIN

DEFINED SCHEDULE,

COST AND

PERFORMANCE PARAMETERS.
4
PROJECT MANAGEMENT CONCEPT

2. MANAGEMENT

PLANNING, MONITORING AND CONTROL

OF
THE FUNCTIONS SUPPORTING

THE COMPLETE CYCLE (FLOW) OF ACTIVITIES,

AND
THE ASSOCIATED FLOW OF INFORMATION..

5
 PROJECT MANAGEMENT CONCEPT

3. PROJECT MANAGEMENT (CLAUSE 1.3.9)

PLANNING, MONITORING AND CONTROL OF ALL

ASPECTS OF A PROJECT AND THE MOTIVATION OF
ALL THOSE INVOLVED IN IT TO ACHIEVE THE
PROJECT OBJECTIVES ON TIME AND TO THE
SPECIFIED COST, QUALITY AND PERFORMANCE.

6
 PROJECT MANAGEMENT CONCEPT

4. PROJECT MANAGEMENT ACTIVITY (PMA)

(CLAUSE 1.3.9)

AN OPERATION, WITHIN A WORK PACKAGE OF A

WORK BREAKDOWN STRUCTURE, THAT IS A
SPECIFIC ACTION TO BE COMPLETED TO AID THE
FULFILLMENT OF THE PROJECT AS A WHOLE.

5. PROJECT MANAGER (CLAUSE 1.3.10)

THE INDIVIDUAL OR BODY WITH RESPONSIBILITY
FOR MANAGING A PROJECT TO ACHIEVE SPECIFIC
OBJECTIVES.

7
 PROJECT MANAGEMENT CONCEPT

5. PROJECT MANAGER
THE INDIVIDUAL OR BODY WITH RESPONSIBILITY
FOR MANAGING A PROJECT TO ACHIEVE SPECIFIC
OBJECTIVES.

IT CAN BE ELABORATED AS THE INDIVIDUAL OR BODY

WITH THE RESPONSIBILITY FOR MANAGING A
CONTRACTED PROJECT BY CO ORDINATING PROJECT
MANAGEMENT FUNCTIONS AMONG CUSTOMER,
CONSULTANT, SUPPLIERS, AND PROJECT SITE IN THE
FIELD OF ENGINEERING, MANUFACTURING, SUPPLIES,
ETC FROM CONCEPT TO COMPLETION OF THE PROJECT
IN LINE WITH THE CONTRACT AGREEMENT.
8
 PROJECT MANAGEMENT CONCEPT

6. PROJECT LIFE CYCLE (CLAUSE 1.3.8)

THE SEQUENTIAL PHASES THROUGH WHICH A

PROJECT PASSES TO REACH ITS OBJECTIVES.

a) Define phase
b) Plan phase
c) Implement phase
d) Close phase

9
 1. DEFINE PHASE

1 DEFINE PHASE-

a) Project strategy – Project (Goal) is defined

If the Goal is -

S pecific
M easurable
A ttractive
R ealistic and it’s
T imeline is clear

then it is a SMART Goal

10
PROJECT MANAGEMENT CONCEPT

SUCCESS IS BEST ACHIEVED WHEN WE

ARE CLEAR ABOUT THE GOAL AND
FLEXIBLE ABOUT THE PROCESS OF
GETTING THERE

11
 2. PLAN PHASE

Planning -

Setting a Direction
for

a System
and then

Guiding the systems to follow the Direction

12
 2. PLAN PHASE
2 PLAN PHASE-
2.1 a) Product Break down Structure (PBD)

- Decide the Packages / Sub packages

- Group them according to strategy
- Define the scope clearly and award the job

b) Work Break down Structure (WBD)

- Estimate all the works to be done in order to

create the packages / sub packages
- Estimate the duration for each work
- Make mile stone schedule
- Make L-1 schedule
13
 2. PLAN PHASE
2.2 PLAN INFRASTRUCTURAL PACKAGES

2.3 IDENTIFY UNREALISTIC DEAD LINE IF POSSIBLE

REMOVE THEM OR HAVE ALTERNATE PLAN TO
NULLIFY THEIR EFFECT.

2.4 PLAN TAKING INTO ACCOUNT FESTIVALS, HOLIDAYS,

SEASONAL EFFECTS

2.5 IDENTIFY MAJOR MILESTONES TO BE ACHIEVED

2.6 IDENTIFY STATUTORY AND NON STATUTORY

CLEARANCES

14
 2. PLAN PHASE

POOR PLANNING DOCUMENTS ARE ONE

IMPORTANT REASON FOR BAD PROJECT
RESULTS IN TERMS OF ADDITIONAL,
UNPLANNED WORK, TIME DELAY AND COST
OVER RUN

15
 2. PLAN PHASE

2.6 A) STATUTORY CLEARANCES

1. POLLUTION CLEARANCE WATER GOI / GOS

AND AIR

2. PROJECT IMPORT REGISTRATION MOP, GOI

3 ENVIRONMENTAL CLEARANCE MOEF, GOI

4 AVIATION CLEARANCE AAI, GOI

16
 2. PLAN PHASE
2.6 B) NON-STATUTORY CLEARANCES
1 LAND AVAILABILITY AT PLANT AREA

2 FOR TRANSPORTATION OF COAL

3 TRANSPORTATION OF FUEL (SECONDARY FUEL)

4 REAL ESTATE RIGHTS & RIGHT TO ACCESS

AND USE OF SITE, INCLUDING RIGHT OF WAY
FOR ALL CORRIDORS TO THE FACILITY FROM
NEAREST STATE HIGHWAY, R&R

5 MEGA POWER PROJECT STATUS

6 DEFENCE CLEARANCE
17
 2. PLAN PHASE
2.6 C) OTHER CLEARANCES
1 APPROVAL AS PER EXPLOSIVES ACT AND RULES

2 APPROVAL AND REGISTRATION OF STEAM

GENERATOR AS PER INDIAN BOILER
REGULATION

3 APPROVAL AS PER INDIAN ELECTRICITY ACT

AND RULES FOR ELECTRICAL INSTALLATION

4 APPROVAL AS PER INDIAN PETROLEUM ACT AND

PETROLEUM RULES FOR STORAGE AND
TRANSPORT OF PETROLEUM PRODUCTS

5 APPROVAL AS PER GAS CYLINDER RULES AND

HANDLING AND TRANSPORT OF COMPRESSED
GASES 18
 2. PLAN PHASE
2.6 C) OTHER CLEARANCES
6 A) COLLECTION, STORAGE AND DISPOSAL OF WASTE
B) SITE CLEARANCES, SAFE REPORT AND SAFETY
AUDIT

7 CONFIRMATION OF COLLECTOR / DIRECTORATE OF

TOWN AND PLANNING FOR THE USE OF THE SITE FOR
THE CONSTRUCTION AND OPERATION OF THE POWER
STATION AND FUEL FACILITY

8 CONSENT OF RELEVANT PANCHAYAT FOR THE

DEVELOPMENT OF PROJECT SITE AND THE
TOWNSHIP SITE

9 APPROVAL OF CHIEF INSPECTOR OF FACTORIES OF

THE PROPOSED DESIGN AND CONSTRUCTION OF
19
POWER STATION AND FUEL FACILITY
 2. PLAN PHASE
2.6 C) OTHER CLEARANCES
10 ALLOCATION / APPROVAL OF ELECTRIC
SUPPLY FOR BULK CONSTRUCTION POWER

11 NO OBJECTION CERTIFICATE REGARDING AIR &

FUGITIVE EMISSIONS

12 NO OBJECTION CERTIFICATE FOR PLANT LAYOUT

WITH REGARD TO ELECTRICAL EQUIPMENT,
OPERATIONAL SAFETY

13 NO OBJECTION CERTIFICATE FOR STORAGE OF

CONSTRUCTION MATERIALS, ETC. TILL COD OF
THE PROJECT

14 NO OBJECTION CERTIFICATE FOR STORAGE OF

CONSTRUCTION MATERIAL, FUEL OILS AND
CHEMICALS, ETC. IN THE SCOPE OF THE 20
CONTRACTOR, TILL COD OF THE PROJECT
 2. PLAN PHASE
2.6 C) OTHER CLEARANCES
15 NOC FOR STORAGE OF DISTILLATE OIL

16 LOCAL APPROVAL FOR OPERATING THE PLANT

17 LOCAL APPROVAL OF ARCHITECTURAL PLANS

FOR TOWNSHIP

18 CLEARANCE FOR LIFTS

19 APPROVALS / CLEARANCES FOR LABOUR / MAN

POWER LIKE LICENSE FROM LABOUR
COMMISSIONER FOR CONSTRUCTION LABOUR,
REGISTRATION OF WORKERS

20 EXPORT AUTHORISATION (EXPORT LICENSE)

21 CLEARANCE FOR EOT CRANE / OTHER BUILDING

CRANES 21
 3. IMPLEMENTATION PHASE

3.1. KICK-OFF MEETINGS-

KICK-OFF MEETING IS THE BEGINNING OF

IMPLEMETATION PHASE.

3.2 A TYPICAL AGENDA FOR KICK-OFF MEETING –

1 Detail scope of works

2 Identification of packages and detail of
respective LOIs
3 List of terminal points of contract
4 List of exclusions in the contract
5 Proposed date of signing of contract.
6 Allocation of works for various mfg units
22
 3. IMPLEMENTATION PHASE
3.2 TYPICAL AGENDA FOR KICK-OFF MEETING CONTD….
7 Detail of co ordinators for all the agencies
concerned with postal addresses, contact
persons area wise, phone numbers, fax
number, e-mail address, mobile number etc
8 Contract coordination procedure with
Customer, Consultant, inter units etc.
9 Document numbering and trasmittal
modalities.
10 Data for preparation of L1 / L2 networks
11 List of drawings to be approved by customer
for all the packages. Schedule of submission
and approvals with dates.
12 List of Quality plans to be approved by
customer for all the packages. Schedule of
submission and approvals with dates.
23
 3. IMPLEMENTATION PHASE
3.2 TYPICAL AGENDA FOR KICK-OFF MEETING CONTD….
13 List of Sub vendors to be approved by
customer for all the packages. Schedule of
submission and approvals with dates.
14 Nomenculature of auxiliaries like fans, mills ,
pumps etc. ( Numbering from left to right or
from right to left )
15 List of mandatory spares to be supplied
under each package and unitwise allocation
of the same.
16 List of special tools and tackles to be
supplied for each package and unitwise
allocation of the same.
17 List of commissioning spares to be supplied
for each package.
18 List of recommended spares if any
24
 3. IMPLEMENTATION PHASE
3.2 TYPICAL AGENDA FOR KICK-OFF MEETING CONTD….

19 List of customer inputs with schedule dates

20 Clarity on Guarantee data schedule.
21 Detail regarding applicability of Liquidated
damages clause.
22 Detail regarding Insurance coverage for
transportation, storage, E&C
23 Clarity on Zero date of contract
24 Clarity on mode of material despatches
25 Address of the customer for despatching the
materials, Name of the Rly siding, List of
transporters available and their addresses
with contact person and phone numbers
26 Project schedule milestone wise.
25
 HINDUJA NATIONAL POWER CORPORATION LIMITED
VIZAG 2X520 MW

L-1 SCHEDULE VS ACTUAL (ANTICIPATED) UNIT-1

30.01.12
(30.01.12)
28.02.12 COMPLETED
TG TG
FD FLR (28.02.12) IN PROGRESS
TG TO BE STARTED

ZER CE TE SL TB O B
OD U
S S F G
30.06.10 15.02.12 15.03.12 15.11.12 30.01.13 31.03.13 30.04.13 SCHEDULE
30.06.10 (15.02.12) (15.03.12) (15.11.12) (30.01.13) (31.03.13) (30.04.13) ACTUAL (ANTICIPATED)

30.05.11
BL
R 11.06.11
SG
ZER BE DL H BL SB SV SY CF FL T
OD
S T U F N O
30.06.10 30.06.11 15.11.11 30.09.12 15.02.13 15.04.13 10.05.13 15.05.13 31.05.13 25.06.13 30.06.13
30.06.10 30.05.11 (08.01.12) (30.09.12) (15.02.13) (15.04.13) (10.05.13) (15.05.13) (31.05.13) (25.06.13) (30.06.13)

NOTE : UNIT-2 SHALL FOLLOW WITH A PHASE SHIFT OF 3 MONTHS

CES – CONDENSER ERECTION START

BES – BOILER ERECTION START
TES – TURBINE ERECTION START SL – STATOR LIFTING
DL – DRUM LIFTING HT – HYDRAULIC TEST
TBU – TURBINE BOX UP
BLU – BOILER LIGHT UP
OF – OIL FLUSHING
SB – STEAM BLOWING
BG – BARRING GEAR
SVF – SAFETY VALVE FLOATING
SYN - SYNCHRONISATION
CF – COAL FIRING 26
TO – TRIAL OPERTION
FL – FULL LOAD
 3. IMPLEMENTATION PHASE
3.2 TYPICAL AGENDA FOR KICK-OFF MEETING CONTD….

27 Clarity regarding commissioning, trial

operation, final acceptance, defect liability
period etc.
28 Clarity on scope of consumables to be
supplied during and after commissioning.
29 Clarity on taxes and duties
30 Clarity on Terms of payment
31 Site office/ space requirement.
32 Requirement of construction power and
construction water

27
 3. IMPLEMENTATION PHASE
3.3 PREPARE L-1 NETWORK

3.4 GET L-2 NETWORK DULY MATCHED WITH L-1

3.5 FINALISE ENGINEERING INFORMATION FLOW

SCHEDULE AND DISTRIBUTE TO CONCERNED

3.6 FINALISE QUALITY PLAN / FIELD QUALITY PLAN

SCHEDULE AND DISTRIBUTE TO CONCERNED.

3.7 FINALISE BROAD BILLING BREAKUP IN LINE WITH

LOA

3.8 FINALISE BILLING BREAK UP FOR INDIVIDUAL UNITS

28
 3. IMPLEMENTATION PHASE
3.9 PREPARE CONTRACT HAND BOOK :
IT SHALL CONTAIN THE FOLLOWING –

1. INDEX MAP SHOWING LOCATION OF THE PROJECT

(ROAD MAP AS WELL AS RAIL MAP)

2. PROJECT INFORMATION – POSTAL ADDRESS,

CONTACT POINTS OF CUSTOMER, CONSULTANTS,
SITE, FOR TECHNICAL AND FINANCIAL MATTERS

3. ALLOCATION OF SUPPLIES & SERVICES.

4. MILESTONES TO BE MONITORED

5. LIST OF MAJOR INPUTS FROM CUSTOMER

6. CONTRACT CO-ORDINATION PROCEDURE.

29
30
31
 3. IMPLEMENTATION PHASE
3.9 CONTRACT HAND BOOK CONTD…..
7. CORRESPONDENCE/DOCUMENT TRANSMITTAL
PROCEDURE.

8. EXTRACT OF SALIENT TERMS & CONDITIONS OF

CONTRACT.

9. LIST OF SPARES TO BE SUPPLIED.

10. TRIAL OPERATION DETAILS AS PER

CONTRACT.

11. GUARANTEED PARAMETERS FOR PG TEST.

12. TESTS TO BE CARRIED OUT

13. LD / PENALTY / BONUS DETAILS

32
 3. IMPLEMENTATION PHASE
3.9 CONTRACT HAND BOOK CONTD…..

14. LIST OF EXCLUSIONS

15. STATUTORY APPROVAL DETAIL

16. L-1 NETWORK

17. FACILITIES TO BE PROVIDED BY CUSTOMER

18. CONSIGNEE ADDRESS

19. INDEX OF TENDER / OFFER DOCUMENTS

20. LIST OF TERMINAL POINTS

33
 3. IMPLEMENTATION PHASE

3.10 REVIEW PROGRESS ON INFRASTURE, EXPEDITE AND

FOLLOW UP ENABLING WORKS

3.11 EXPEDITE SUPPLY OF ERECTION DRAWINGS

QUALITY PLANS TO SITE

3.12 EXPEDITE MATERIAL SUPPLY TO SITE

3.13 MAKE A ROLING PLAN OF 3 MONTHS MATERIAL

REQUIREMENT.

3.14 ORGANISE MONTHLY REVIEW MEETING TO MONITOR

AND CONTROL PROGRESS AS PER L-2 SCHEDULE

34
Monitoring and Control
A Management process in which -
(1) Actual performance is compared with planned
performance,
(2) Difference between the two is measured,
(3) Causes contributing to the difference are
identified, and
(4) Corrective Action is taken to eliminate or
minimize the difference

35
 PREBID
COMML

CUSTOMER REQUIREMENT
INVOLVEMENT
PROCESS
MAFG
POST AWARD MAP
UNITS
RECEIVE C I S &
& ENGG
CONT DOC
CENTRES

ORGANISE
ISX KICK OFF MTG
CONSULTANT

FREEZE SCOPE,
INTERFACES, CUST
TSX
INPUTS & ESTABLISH
CONT COORDN
PROCEDURE
CUSTOMER

PUR PREPARATION OF L-1

SCH & CHB . RECEIVE L-
2s AND WITH L-1

PREPARATION OF
ENABLING WORK SCH &
EXPEDITE

SATISFACTION
MSX

COORDN FOR ENGG, QP

APPRL, VENDOR APPRL,
PROCUREMENT,
TESTING, X-PORTN OF
CRITICAL PKGS
QLY

MONITOR PROGRESS,
REVIEW PROJECT /
MILESTONE (PMX-F15)
AND TAKE CORRECTIVE
ACTIONS FOR
DEVIATION

CUSTOMER
SOX

RESOLVE CUST
COMPLAINT
CONTINUAL
IMPROVEMENT

36
IN PM PROCESS
CONTRACT CLOSING
(FORM PMX-F14)
 3. IMPLEMENTATION PHASE

3.15 PREPARE PHYSICAL AND FINANCIAL TURN OVER

FOR THE ENTIRE CONTRACT PERIOD AND MONITOR
THE SAME

3.11 PLAN, MONITOR AND CONTROL OF

INFRASTRUCTURE AND ENABLING WORKS.

37
 4. PROJECT LIFE CYCLE

4 CLOSURE PHASE-

a) Finalise documentation “As build” / “As done”

b) Collect and evaluate all lessons learnt.

Data Banking
It will be useful for next project

c) Close the project officially

38
 PROJECT MANAGEMENT : MUMBAI PMX-F20/00
CONTRACT CLOSING WINDOW
STATUS AS ON :
PROJECT : PROJECT : TOTAL CONTRACT VALUE :

RECONCILIATION OF SPARES PAYMENTS OUTSTANDING

TRIAL OPERATION UNIT - 1 TOTAL
(ER/ UNITS) UNIT - 2
INITIAL SPARES
UNITS PHY FIN PEM
PEM (C&I) HWR
UNIT - 1 UNIT - 2
HWR TRY
PG TEST BLR
STG TRY BAP
(ER/ UNITS) STN C&I BAP BPL
ESP
BPL EDN
EDN
TIME EXTENSION (WR/ UNITS) HYD
HYD
APPLIED GRANTED JHS
JHS
PC
PC
WR
RECONCILIATION OF MAIN SUPPLIES
UNITS PHY FIN LD AMOUNT WITH HELD
PEM (STN C&I) SUBMISSION OF DOCUMENTS ENGG
HWR AS BUILT/ DRGS / MANUALS/ PROTOCOLS SUPP
TRY PEM HWR TRY BAP BPL E&C
BAP EDN HYD JHS PC ER
BPL
EDN SITE CLOSED (ER : YES / NO
HYD
PC LIQUIDATION OF PENDING POINTS
(UNITS / ER) NOS NIL
PEM HWR TRY BAP BPL INSURANCE :
RECONCILATION OF SPL T & P ( WR / UNITS )
PEM HWR TRY BAP BPL EDN HYD JHS PC ER
EDN HYD ER PC
BANK GUARENTEES
BANK GUARANTEES STATUS OF PENDING ISSUES
BG NO DATE FOR AMOUNT Valid upto 1
CC MEETINGS
2 INTERNAL WITH CUST

TOTAL CONTRACT CLOSING NOTES ZERO DATE :

1
2 SCH. COMPLN. :
3
ACT/ANT. COMPLN :
39
40
 FORMAT NO. PMX-F01/01
SHEET NO. …. OF. ….
CONTRACT CO-ORDINATION PROCEDURE - DETAILS OF CO-ORDINATOR

PROJECT :

SL AGENCY MAILING ADDRESS CO-ORDINATOR MOBILE NO. TELEPHONE TELEPHONE FAX NO. e- MAIL AREA REMARKS
NO NO (O) NO. (R)

41
 FORMAT NO. PMX-F02 / 01
CORRESPONDENCE AND DOCUMENT TRANSMITTAL PROCEDURE
PROJECT :

NUMBER OF COPIES
INITIATING ADDRESSED HNPCL HNPCL CONSULTANT OTHERS BHEL BHEL
AGENCY TO ENGINEERING SITE PMG UNIT

01. CORRESPONDANCE ( TECHNICAL )

BHEL UNIT HNPCL

CONSULTANT
OTHERS

HNPCL CONSULTANT
OTHERS / BHEL PMG
BHEL UNIT

CONSULTANT HNPCL
OTHERS
BHEL UNITS

OTHERS HNPCL
CONSULTANT
BHEL UNIT

02. CORRESPONDANCE ( COMMERCIAL )

BHEL UNIT HNPCL

( PS COMMERCIAL ) CONSULTANT
OTHERS

HNPCL CONSULTANT
OTHERS / BHEL PMG
BHEL UNIT / PSCM

CONSULTANT HNPCL
OTHERS
BHEL UNITS

OTHERS HNPCL
CONSULTANT
BHEL UNIT

03. DRAWINGS FOR INFORMATION/APPROVAL

BHEL UNIT HNPCL / CONSULTANT

OTHERS

HNPCL/CONSL OTHERS
BHEL UNIT

OTHERS HNPCL / CONSULTANT

BHEL UNIT

04. FINAL DRAWING

BHEL UNIT HNPCL / CONSULTANT

OTHERS

HNPCL/CONSUL OTHERS
BHEL UNIT

OTHERS HNPCL / CONSULTANT

BHEL UNIT

05. INSTRUCTION MANUALS

42
BHEL UNIT HNPCL / CONSULTANT
OTHERS

OTHERS HNPCL / CONSULTANT

BHEL UNIT
 FORMAT NO. PMX-F04 / 01
ENGINEERING INFORMATION FLOW SCHEDULE
PROJECT :

SL. DESCRIPTION DRAWING / AGENCY FIRST SUBMISSION FINAL APPL. FOR MILE REMARKS
NO. DOCUMENT STONE
NUMBER FROM TO SCH. ACT. SCH. ACTUAL

NOTE :-
1. To be filled as per information received from Engg Centres and Manufacturing Units.
2. Distribution direct from source to other Engg Centres and Manufacturing units with copy to Proj Manager.

43
 FORMAT NO. PMX-F05 / 01
QUALITY PLAN SCHEDULE
PROJECT :

SL. QUALITY PLAN FIRST SUBMISSION APPROVAL

AGENCY DESCRIPTION REMARKS
NO. NUMBER SCH. ACT. SCH. ACTUAL

NOTE :- Compiled by : ( Project Manager )

1. To be filled up as per information received from Engg Centres, Manufacturing Units, Head (Quality).

44
 FORMAT NO. PMX-F10 / 02

LIST OF MANPOWER IDENTIFIED FOR SITE

( TO BE FURNISHED BY SMX 7 TSX WITHIN 2 WEEKS OF RECEIPT OF CONTRACT HANDBOOK )

PROJECT :

SL. CATEGORY SCHEDULED DEPLOYMENT ACTUAL DATE

REMARKS
NO. FROM TO OF POSTING

45
 FORMAT NO. PMX-F12/01
PROJECT MANAGEMENT

ENABLING WORKS
(STATUS AS ON 24TH OF --------. )
PROJECT : ZERO DATE (PROJ) :
CIS RECEIPT DATE :
ZERO DATE (ERN) :
ERECTION START :
PROJECT COMPLETION :
SL DISCRIPTION PRIM. SCH SCH. DATE ACT. REMARKS
NO RESP. DATE

1 CONTRACT HANDBOOK PMX 6

2 L1 NETWORK PMX 6
3 L2 NETWORK FOR INSTALLATION ISX 6

4 SITE OPENING ISX 8

5 IDENTIFY CONST. MANAGER ISX 4
6 IDENTIFICATION AND ISX 4
DEPLOYMEN PLAN FOR SITE TSX
STAFF
7 PACKAGING OF SUB- PMX 6
CONTRACTOR
8 COMPLETE INPUT DATA FOR PMX 3
TENDER PREPARATION
9 SITE MOBILISATION BY SUB PUR
CONTRACTOR FOR
a. TURBINE/GENERATOR & AUX
b. BOILER
10 SITE OFFICE( BUILDING) ISX
11 MATL, STORAGE WITH WATCH & ISX
WARD
12 COMMUNICATION FACILITIES TO MSX
BE ARRANGED
a. V-STAT
b. P&T Phones
c. FAX/COMPUTERS
13 FIRE FIGHTING AND SAFTY SITE
ARRNAGEMENTS
14 T&P IDENTIFICATION & ISX
DEPLOYMENT PLAN
15 IMTE IDENTIFICATION & TSX
DEPLOYMENT PLAN
16 INSURANCE PUR
17 BILLING SCHEDULDE UNITS
FINALISATION FOR SUPPLY
18 BILLINGSCHEDULDE ISX
FINALIATION FOR ERECTION
19 ERECTION GUIDE LINES TSX
20 INSTALLATION DRAWINGS PMX
21 CONTRACT DOCUMENT PMX
22 STORAGE AND PRESERVATION TSX
MANUALS
23
24
QUALITY SYSTEM DOCUMENTS
FQA CHECK LIST
QLY
QLY
46
25 CONST WATER& POWER SITE
 FORMAT NO. PMX-F15/00
HINDUJA NATIONAL POWER CORPORATION LIMITED
PROJECT MANAGEMENT : MUMBAI
PROJECT : AS ON :
CUSTOMER : PROJECT :
(1) ENGINEERING - HYD
300 265 275
273
270 CONSULTANT : ERECTION START :
260
255
245 ZERO DATE : COMMG DATE :
250 225 :
195 262275
269
252 CONTRACT PERIOD : CONTRACT TODAY IS IN MONTH
200 237
145 212 CONTRACT VALUE : REVIEW DATE :
150
105 182
157 SCOPE
100 75
50 127
50 15
30 97
5 77 Sch Cum
57 Act Cum
0 37
22

Jul-01
Sep-01
Nov-01

Jul-02
May-01

May-02
Jan-01

Jan-02
Mar-01

Mar-02
210
PROJECT SCHEDULE ( MILESTONES )
DESCRIPTION SCHEDULE ACT/(ANT) DESCRIPTION SCHEDULE ACT/(ANT)
(2) ENGINEERING - TRY
300 265
260 275
273
270
255
245
250 225
195 275
269
262
200 252
237
145 212
150 105 182
100 75 157
50 127 Sch Cum OVERVIEW ( BUDGET )
30
50 515 97 Act Cum
77 UPTO BALANCE FOR THE UPTO FOR THE
0
57 LAST YEAR MONTH MONTH
2237
Dec-00

Aug-01

Dec-01
Jun-01

Jun-02
Feb-01

Feb-02
Apr-01

Oct-01

Apr-02
210 PHYSICAL
YEAR
SCH
ACT

(3) ENGINEERING - PC
275
273
270 FINANCIAL SCH
300 265
260
255
245
225 ACT
250 195
145 275
269
262 BRIEF STATUS
200 252
237
150 105 212
75 182
100 50
30 157
50 515
127 Sch Cum

0 577797 Act Cum

37
21022
Jul-01
Sep-01
Nov-01

Jul-02
May-01

May-02
Jan-01

Jan-02
Mar-01

Mar-02

350 CRITICAL ISSUES

ENGINEERING
300

250

200

150

100

50

0 Cum. Sch.
34943

35034

35125

35217

35309

35400

35490

35582

35674

35765

Cum. Act .
-50

ENGINEERING ERECTION SCHEDULE VS ACTUAL - UNIT - 1 T ERECTION SCHEDULE VS ACTUAL - UNIT - 1 SG

G
120 120 120

100 100 100 100 100 100

95.5 95.5
80 80 80
75.5
60 60 60

40 40 40

20 Sch. Erection cum. 20 Sch. Erection cum. 20 Sch. Erection cum.

47
Actual erection cum Actual erection cum
Actual erection cum
0 1 0 1 0 1
35582

35886

36069

35582

35521

35765

36008

36312
35521

35643

35704

35765

35827

35947

36008

36130

36192

35735

35521

35643

35704

35765

35827

35886

35947

36008

36069

36130

36192

35735

35582

35643

35704

35827

35886

35947

36069

36130

36192

36251

36373
 FORMAT NO. PMX-F18 / 00
HINDUJA NATIONAL POWER CORPORATION LIMITED
PROJECT MANAGEMENT : MUMBAI
PROJECTS :
PRICE ALLOCATION FOR EPC CONTRACT
SL CURR HYDERA EDN PC
HARDWAR IS BHOPAL PEM TRICHY PSWR TOTAL
No ENCY BAD B' LORE CHENNAI

SUPPLY
MAIN SUPPLY
1 FREIGHT
CONTRCT
INSURANCE

SUPPLY
MANDATORY
2 FREIGHT
SPARES
INSURANCE

SPECIAL SUPPLY
3 TOOLS & FREIGHT
TACKLES INSURANCE

4 SUPERVISION

5 TRG CHARGE SUPPLY

SUPPLY
TOTAL FREIGHT
INSURANCE

48
ACTION PLAN FOR COMPLETING THE
WORK IN SPECIFIED TIME

USE OF INTEGRATED PROJECT MGMT. SYSTEM

1. PROJECT MANAGEMENT FROM CONCEPT TO

COMMISSIONING.
2. USE OF LEVEL 1, LEVEL 2 AND LEVEL 3
NETWORKS FOR MANUFACTURING,
ERECTION & COMMISSIONING.
3. EXPEDITING INTERFACE REQUIREMENTS
FOR CUSTOMER’S SCOPE OF WORKS.

49
ACTION PLAN FOR COMPLETING THE
WORK IN SPECIFIED TIME

4. RESOURCE PLANNING ON
- SITE INFRASTRUCTURE
- MAJOR TOOLS AND PLANTS
- CONSUMABLES

5. EXPEDITING FEEZING OF DRWINGS,

DOCUMENTS & MANUALS.
6. MONITORING & EXPEDITING BOUGHT OUT
ITEMS.
7. MONITORING AND CONTROLLING
PROGRAMMES.
50
ACTION PLAN FOR COMPLETING THE
WORK IN SPECIFIED TIME

8. CONSTRUCTION PLANNING AT SITE.

9. WORKING OUT PROPER SEQUENCES OF
ERECTION
10. MANAGEMENT INTERVENTION & FOLLOW UP
11. WORKING ON PARALLEL ACTIVITIES.

51
 EXTENSION OF CONTRACT PERIOD
1 PREPARE GROUND FOR GETTING CONTRACT PERIOD EXTENDED
WITHOUT LEVY OF LD

2 REASONS FOR DELAY BY CUSTOMER, CONSULTANTS AND

MANUFACTURING UNITS TO BE RECORDED WITH DOC. EVIDENCE
3 REASONS FOR DELAY BEYOND CONTROL OF CONTRACTOR OR
OWNER TO BE RECORDED WITH DOCUMENTARY EVIDENCE LIKE –
A. NATURAL CALAMITY – FLOOD, DROUGHT, EARTHQUAKES,
EPIDAMICS, CYCLONE, HURRICANE, NUCLEAR DISASTER ETC
B. ACTS OF ANY GOVT. DOMESTIC OR FOREIGN – DECLARED
OR UNDECLARED WAR, EMBARGOES ETC
C. REBELLION, REVOLUTION, USURPATION OF CIVIL OR MILITARY
GOVT. CONSPIRACY AND TERRORIST ACTS
D. FAILURE OF ANY LOCAL, STATE OR NATIONAL GOVT
AUTHORITY IN PROTECTING THE PROJECT
4 ANY ACTION BY CUSTOMER OR CONSULTANTS WHICH RESULTED
IN ANY INCREASE IN COST TO BE RECORDED WITH DOC. EVIDENCE
TO GET COMPENSATION 52
PROJECT MANAGEMENT : PSWR : NAGPUR

STATISTICAL ANALYSIS SHOWS DELAY IN CONTRACT CLOSING

IS DUE TO THE FOLLOWING WHICH NEEDS TO BE ADDRESSED :

1. DELAY IN ENGINEERING.

2. DELAY IN ENGINEERING AND APPROVALS OF

DRAWINGS FOR B.O.Is.

3. DELAY DUE TO LATE RESOLUTION OF ENGINEERING

INTERFACES BETWEEN UNIT TO UNIT, UNIT TO VENDORS
AND DIFFERENT PRODUCT GROUPS.

4. DELAY IN ORDERING.

5. DELAY IN PIPING ENGINEERING.

53
PROJECT MANAGEMENT : PSWR : NAGPUR

STATISTICAL ANALYSIS SHOWS DELAY IN CONTRACT CLOSING

IS DUE TO THE FOLLOWING WHICH NEEDS TO BE ADDRESSED :

6. DELAY IN PREPARATION OF CABLE SCHEDULE AND

TERMINATION DETAILS.

7. DELAY IN APPROVAL OF VENDOR DRGS & DATA

SHEETS.
8. DELAY IN INSPECTION.

9. EXTRAORDINARY DELAY IN RETIREMENT OF

DOCUMENTS FOR BOIs

10. DELAY IN COMPLETION OF TRIAL OPERATION

11. DELAY IN CONDUCTING PG TEST.

12. DELAY IN SUBMISSION OF TIME EXTENSION

CASE. 54
PROJECT MANAGEMENT : PSWR : NAGPUR

STATISTICAL ANALYSIS SHOWS DELAY IN CONTRACT CLOSING

IS DUE TO THE FOLLOWING WHICH NEEDS TO BE ADDRESSED :

13. DELAY IN RECONCILIATION OF MAIN SUPPLIES.

14. DELAY IN HANDING OVER OF INITIAL SPARES TO

CUSTOMER AND RECONCILIATION THEREOF.

15. DELAY IN HANDING OVER OF SPECIAL TOOLS & TACKLES

16. DELAY IN SUBMISSION OF DRAWINGS , DOCUMENTS

O&M MANUALS AND AS BUILT DRAWINGS.

17. DELAY IN LIQUIDATION OF PENDING POINTS.

18. DELAY IN COMPLETION OF STATUTORY REQUIREMENTS.

55
56