Systems Analysis &

Design

BTEC National Diploma

Unit 11

Task 3 - System
Requirements Specification
(P5, M2, D1)
Aim: Create a System Requirements
Specification to help drive the project along
Outcomes:
• Everyone will select information that
can be organised into a concise but
detailed format in order to outline the
project requirements
• Everyone will ask the client questions in
order to collect information where it
hasn’t been provided
System Requirements Specification
• Based upon your findings in task 2 you
are required to produce a system
requirements specification document
• Details you must include:
– Scope
– Constraints
– Inputs
– Outputs
– Processes
– Recommended Solution
1. INTRODUCTION
• The name, location and nature of the
business
• Who are the customers/market
• Names & contact details of key staff
• What is the business problem you are
trying to solve and why is a new system
needed
2. SYSTEM OVERVIEW
• Who is intended to use it ?
• How many users are there (both the
total number and the maximum number
of concurrent users at any one time)?
• Are they the same type of user or
different (eg sales and management) ?
• What level or computer experience will
the users have (eg familiarity with
Word/Excel) ?
ETC…
3. FUNCTIONAL REQUIREMENTS
A description of what the new system
should do to solve the business problem.
This will probably be a few lines
explaining what you want to achieve eg.
• Faster transactions
• More accuracy
• Higher sales / profit
• Better customer service
• More user-friendly system for staff etc.
4. DATA TO BE HELD
• Describe what data tables you expect to
hold eg.
• Customer
• DVD
• Rental records etc.
• Provide as much detail as you can.
For example a customer record might
consist of a name, address, tel. no, fax
no, mobile no, e-mail address and so on.
5. OPERATIONAL SCENARIO
• Describe a set of scenarios that
illustrate, from the user's perspective,
what will be experienced when using
the system under various situations eg.
• Renting a DVD
• Returning a DVD
• Chasing overdue payments etc.
6. SCHEDULE & BUDGET
• Describe what timescale you are
working to, any critical deadlines, any
management constraints (eg manager
away on holiday in May) and the budget
you are working to.
• Include a breakdown of where the
budget is going to be spent.
– Hardware/software/Training/Maintenance/
ISP/Project Fees
Merit Guidance (M2)
• Suggest a range of alternative solutions
to the recommendation you have made in
the System Requirements Specification.
You must give valid reasons for each.
• Put these a separate section, not within
the System Requirements Specification.
• These can simple alternatives, the client
has given you his requirements so they
must meet these.
Distinction Guidance (D1)
• Undertake a cost benefit analysis of the
proposed system. You do not need to
include precise costs, approximations
are adequate. All elements that should
be part of a cost benefit analysis must
be included.
• Produce a 10 Year Plan
• Explain benefits and where break even
point is expected to be reached
• (Template on Moodle)
 Assignment Task 3 (P5)
• Continue to work on System Requirement
Specification (P5)
– Based upon your findings in task 2 produce a
system requirements specification document
– Carry out any further investigation into the
business (Scenario, questionnaire findings)
– Ask Dawid (your tutor) questions via Moodle
messaging or email about information you
don’t know (this can be evidence for P4 too)
– The document must be proof read
– See help sheet on Moodle for structure