Tier I Student Organization

Risk Management Training

CENTER FOR STUDENT DEVELOPMENT
PHONE (940) 898-3626
Welcome!
Photo: Einar, Pioneer Women in Sculpture
Training Reminder
As a representative, you are
responsible for presenting the
information in this Risk
Management Training to your
organization
 What is Risk
Management?

Risk Management: the process of

advising organizations of the
potential and perceived risks
involved in their activities
But Why Are We Here?
Texas Womans University is required to
comply with the Texas Education Code.

Texas Education Code, Section 51.9361,

requires that TWU provide annual training
to organizations determined to benefit
from risk management training.
High Risk
Alcohol & Illegal Drugs
Hazing
Sexual Misconduct
Behavior: on and off campus
Fire & Safety Issues
Accessibility & Nondiscrimination
Other Topics Covered
Good Standing
Fundraising
Virtual EMS
SOC P Card Training
TWU Drug Policy
The use of illegal drugs is prohibited on Texas
Womans University property.
Such use is subject to penalties including
suspension from attendance or enrollment at
TWU.
Any person having knowledge of use of illegal
drugs on campus should report said event to
the Department of Public Safety.
TWU Alcohol Policy
Chartered Student
Organizations shall not serve,
sell, or consume alcoholic
beverages at any organization
meeting or function on or off
campus.
TWU Hazing Policy
Hazing: any intentional, knowing, or
reckless act, occurring on or off the
campus of an educational institution, by
one person alone or acting with others,
directed against a student, that endangers
the mental or physical health or safety of a
student for the purpose of pledging, being
initiated into, affiliating with, holding office
in, or maintaining membership in an
organization.
TWU Hazing Policy
Hazing term includes:
any type of physical brutality, such as whipping, beating, striking, branding, electronic shocking, placing
of a harmful substance on the body, or similar activity;
any type of physical activity, such as sleep deprivation, exposure to the elements, confinement in a
small space, calisthenics, or other activity that subjects the student to an unreasonable risk of harm or
that adversely affects the mental or physical health or safety of the student;
any activity involving consumption of a food, liquid, alcoholic beverage, liquor, drug, or other substance
that subjects the student to an unreasonable risk of harm or that adversely affects the mental or
physical health or safety of the student;
any activity that intimidates or threatens the student with ostracism, that subjects the student to
extreme mental stress, shame, or humiliation, that adversely affects the mental health or dignity of the
student or discourages the student from entering or retaining registration in an educational institution,
or that may reasonably be expected to cause a student to leave the organization or the institution
rather than submit to acts described in this subdivision; and
any activity that induces, causes, or requires the student to perform a duty or task that involves a
violation of the Penal Code.

http://www.stophazing.org/hazing-view/
TWU Hazing Policy
A person commits an offense if the person:
Engages in hazing;
Solicits, encourages, directs, aids, or attempts to aid another in
engaging in hazing;
Recklessly permits hazing to occur; or
Has firsthand knowledge of the planning of a specific hazing incident
involving a student in an educational institution, or has first-hand
knowledge that a specific hazing incident has occurred, and knowingly
fails to report that knowledge in writing to the Vice President for
Student Life or her/his designee or other appropriate officials of the
institution.
Having knowledge of hazing and not reporting could result in sanctions.
Hazing: Managing Risks
Hazing should not be viewed as a tradition to
pass on to new members

If you see or suspect hazing, report it

immediately

Develop constructive bonding exercises instead

for your group
Hazing
How to Report Hazing:
Bethany Bledsoe
Coordinator of Greek Life
Center for Student Development
bbledsoe@twu.edu
Sexual Misconduct
Sexual Misconduct includes but is not limited to;
sexual harassment, sex/gender discrimination,
sexual exploitation, sexual assault, rape and other
gender-based misconduct, stalking, relationship
violence (including dating/domestic violence) and
related retaliation.
Sexual Misconduct
TWU will not tolerate sexual misconduct including, sex and
gender discrimination, sexual harassment, sexual
misconduct, rape, acquaintance rape, sexual assault,
stalking, family violence, dating violence, sexual exploitation
or any other form of sexual violence by any student, member
of the faculty or staff, or campus visitor or contractor.

Violations of this policy may result in disciplinary action

including but not limited to legal action, student expulsion
and employee termination.
Sexual Misconduct: Managing Risk
Be a positive bystander. Seek help!

Plan events and activities that create an

environment of respect to reduce the risk of
sexual misconduct

Know your resources. As student leaders,

other students may seek support from you
 Sexual Misconduct:
Resources
Emergency Resources:
DPS
TWU Student Health Services
On-campus Resources:
TWU Counseling Center
Student Life
TWU DPS-Sharp Course
TWU DPS-Silent Witness Reporting
 Sexual Misconduct
Resources & Reporting

Students may report sex offenses to TWU DPS

regardless of where the incident occurred

The university provides options for students

needing to change academic and/or living
situations after an alleged sexual assault
Behavior: on and off campus
Remember you
always represent:
Yourself
Your organization
Texas Womans
University
Behavior: Managing Risk
When planning student
organization events or travel,
take precautions against
potentially damaging behavior.
 Fire & Safety Issues
Texas law and TWU Policy
prohibit the possession or use of
firearms, illegal knife, dangerous
weapons, explosives, and/or
dangerous chemicals on campus
 Fire & Safety: Managing Risk
Make sure the venue can handle expected attendance
Keep all entrances and exits unobstructed
Do not obstruct/tamper with smoke detectors or sprinkler
systems
Do not overload electrical circuitsalways use surge
protectors
Never ignore a fire alarm, even if you think it is just a drill
If you suspect anyone may have any illegal weapons on
campus, report it immediately to DPS or call 911
Fire & Safety: Managing
Risk
Always plan out security
needs in advance.

Consider the following:

Number of attendees
Potential controversy
(political, religious, etc.)
Prominence of
speakers/entertainers
Fire & Safety: Managing Risk
TWU Nondiscrimination Policy
Student Organizations must refrain
from discrimination as defined by
University policies, regulations, and
procedures as well as federal, state,
and local statutes (Greek organizations
are exempt from gender
discrimination).
 Recognized and Registered
Student Organizations
All Student Organizations (sanctioned and chartered) must submit
renewal paperwork every spring in order to be registered as a
recognized organization by TWU for the following academic year.
Renewal paperwork includes, but is not limited to, a constitution,
bylaws, and a risk management agreement.
All student organizations must also send representatives to the annual
Risk Management training sessions. Renewal paperwork is submitted to
CSD in Denton.
Chartered Organization: A student organization that is officially recognized
by the University. Chartered organizations must apply for and be approved as a
recognized and registered chartered organization on an annual basis.
Sanctioned Organizations: Sanctioned organizations receive University
funding. Sanctioned organizations must be registered and recognized annually.
The Student Government Association is an example of a sanctioned
organization.
 Recognized and Registered
Student Organizations
Good Standing: All Student Organizations (chartered or sanctioned)
must complete the following to remain in good standing with the Center
for Student Development and Texas Woman's University:
Turn in all renewal paperwork mandated by the Spring semester
deadline every year.
Complete the annual Student Organization Risk Management
Education Program and Officer Training every Fall semester. The Risk
Management Education Program is created and executed by the Center
for Student Development in accordance with Texas Education Code,
Section 51.9361.
Comply with University policies, regulations, and procedures and not
be under any disciplinary sanctions as set by the Office of Civility and
Community Standards.
 Fundraising
Fundraising: An activity in which money is collected by student
organizations. Funds may be raised via donations, sales, or events in
order to support charities or to raise operating funds for the student
organization.
IRS Tax ID: Organizations must apply for an receive a tax identification
number from the Internal Revenue Service (IRS) by completing form SS-
4. The IRS can be contacted at 1-800-829-4933 or www.irs.gov. Student
organization are not permitted to use the TWU Tax ID number.
 Fundraising
TWU does not allow any activity by individuals or Student Organizations
which involves the selling or auctioning of services by individuals or Student
Organizations. The selling of services (for example, massages, making of
meals, cleaning, babysitting, etc.) or of personhood (like a bachelor auction)
is strictly prohibited by the University. The possibility does exist with well-
defined guidelines to orchestrate an auction of donated tangible items
(even a silent auction).
Door-to-door fundraising on or off campus is prohibited. Telemarketing
activities are prohibited.
Any items sold by the TWU Campus Store and Dining Services cannot be
sold in the Student Union.
It is recommended all individuals preparing food for sale complete the Food
Handler Certification process for the State of Texas. For additional
information go to http://texas.foodhandlerclasses.com/.
Virtual EMS
reservations.twu.edu
 Sonow what?
The authorized representatives of the organization must annually
distribute a copy of the adopted policy to every member or prospective
member of the organization.

Distribution should be completed by October 30th.

In addition to in-person distribution, it is also suggested that you

distribute the Risk Management Policy through the organizations email
listserv, or posting it on your website, Facebook or other publicly
available sites.
 Component Due Dates for Fall Groups
Complete student in-person or online
Student Organization Risk Management September 29th
Training
Complete advisor online Risk Management
Education Training Module October 30th
(one-time only)
Distribute copy of Risk Management
Organization Policy to every member
/prospective member October 30th

Conduct organization-wide Risk

Management training Within 30 days of In-person training

Complete & turn-in Risk Management Form

Within 30 days of In-person training
 Contact Information

Caisha Jones
Assistant Director of Leadership and Involvement
cjones52@twu.edu

Partially adapted from PaperClip Communications: Risk Management for Student Organizations and University of Texas, University of Texas
Arlington, and University of Texas Dallas risk management presentations