Vendor Invoice Management 7.

VIM Flow Chart

Configuration: Single System Landscape

Single Instance
ICC

IM Workflow

Central Reporting

Content Repository
Configuration: One central System and multiple
satellite systems

Satellite
SAP

IM Workflow

Central Instance Satellite

ICC
SAP

IM Workflow
IM Workflow
Satellite
SAP

Central Reporting
IM Workflow

Content Repository
Overview SAP Basis Components
Client Workstation FI MM HR
SAP GUI
SAP ERP System

Workflow
Machine

ArchiveLink Interface

Learning Services April 14, 2012 Overview 4

SAP IM after installation
Client Workstation FI MM HR
SAP GUI
SAP ERP System SAP User

Reporting VAN SAP IM ROLES

ICC Dis- DP-WF 005

patcher
ICC Ex-
traction

FI-IE-WF PIR MM-IE-WF LIX

Validation
nessesary?

ICC Vali-
dation

DP-Trigger

Workflow IAP-WF IAP COA

tables
Machine

ArchiveLink Interface

Learning Services April 14, 2012 VIM 6.0 Installation and Upgrade Overview 5
SAP IM Components after BC Set activation
Client Workstation FI MM HR
manual Indexing
SAP GUI WS00275271
SAP ERP System SAP User
Indexing by OCR
WS00275270 Reporting VAN SAP IM ROLES

ICC Dis- DP-WF 005

patcher /OPT/V1001
WS00275269
ICC Ex-
traction

FI-IE-WF PIR MM-IE-WF LIX

Validation BUS2081
nessesary? FIPP
WS00275254 parked WF | blocked WF
WS00275260 | line level WF
ICC Vali- | WS0027264
dation | header WF
| WS00275266
DP-Trigger

Workflow IAP-WF IAP COA

WS00275252 tables
Machine

ArchiveLink Interface

Learning Services April 14, 2012 VIM 6.0 Installation and Upgrade Overview 6
OpenText for SAP Solution Customizing for SAP IM
Client Workstation FI MM HR
SAP GUI
SAP ERP System SAP User

Enterprise
Scan SAP IM ROLES
Windows
Client
Viewer
DP-WF 005

Java
Viewer

FI-IE-WF PIR MM-IE-WF LIX

Web
Viewer

Workflow IAP-WF IAP COA

tables
Machine

ArchiveLink Interface

Archive Server Logical Archive

Learning Services April 14, 2012 OpenText for SAP Solutions Components 7
ArchiveLink Customizing for SAP IM
Client Workstation FI MM HR
manual Indexing
SAP GUI WS00275271
SAP ERP System SAP User
Indexing by OCR
Enterprise WS00275270
Scan
Windows
Client
Viewer
DP-WF 005
/OPT/V1001
Java
Viewer

FI-IE-WF PIR MM-IE-WF LIX

FIPP BUS2081 Web
Viewer

FI posted
ArchiveLink BKPF
Document Type
Content
Repository
Workflow
Machine

ArchiveLink Interface

OT Archive Server Logical Archive

Learning Services April 14, 2012 Overview 8
ArchiveLink Customizing for SAP IM
Client Workstation FI MM HR
manual Indexing
SAP GUI WS00275271
SAP ERP System SAP User
Indexing by OCR
Enterprise WS00275270
Scan Reporting SAP IM ROLES
Windows
Client
Viewer
DP-WF 005
/OPT/V1001
Java
Viewer

FI-IE-WF PIR MM-IE-WF LIX

FIPP BUS2081 Web
Viewer

FI posted
ArchiveLink BKPF
Document Type
Content
Repository
IAP-WF IAP COA
Workflow tables
Machine

ArchiveLink Interface

OT Archive Server Logical Archive

Learning Services April 14, 2012 SAP Archivelink Overview and Customizing for SAP IM (VIM) 9
Role Resolution Customizing for SAP IM
Client Workstation FI MM HR
SAP GUI
SAP ERP System SAP User

Enterprise
Scan Reporting VAN SAP IM ROLES
Windows
Client
Viewer
DP-WF 005

Java
Viewer

FI-IE-WF PIR MM-IE-WF LIX

Web
Viewer

Workflow IAP-WF IAP COA

tables
Machine

ArchiveLink Interface

Archiving System
Learning Services April 14, 2012 Role Resolution 10
Overview SAP IM, manual Indexing and DP-WF
Client Workstation FI MM HR
manual Indexing
SAP GUI WS00275271
SAP ERP System SAP User
Indexing by OCR
Enterprise WS00275270
Scan SAP IM ROLES
Windows
Client
DP-WF 005 Viewer
/OPT/V1001 posted invoice
WS00275269
Java
MM parked MM posted
FI parked Viewer
& blocked

FI-IE-WF PIR MM-IE-WF LIX

FIPP BUS2081 Web
WS00275254 parked WF | blocked WF Viewer
WS00275260 | line level WF
| WS0027264
FI posted | header WF
BKPF | WS00275266

MM posted

Workflow
Machine

ArchiveLink Interface

Archiving System Logical Archive

Learning Services April 14, 2012 Overview 11
Overview SAP IM, manual Indexing and DP-WF
Client Workstation FI MM HR
manual Indexing
SAP GUI WS00275271
SAP ERP System SAP User
Indexing by OCR
Enterprise WS00275270
Scan SAP IM ROLES
Windows
Client
DP-WF 005 Viewer
/OPT/V1001 posted invoice
WS00275269
Java
MM parked MM posted
FI parked Viewer
& blocked

FI-IE-WF PIR MM-IE-WF LIX

FIPP BUS2081 Web
WS00275254 parked WF | blocked WF Viewer
WS00275260 | line level WF
| WS0027264
FI posted | header WF
BKPF | WS00275266

MM posted

Workflow
Machine

ArchiveLink Interface

Archiving System Logical Archive

Learning Services April 14, 2012 Document Processing (DP) Configuration 12
Overview SAP IM and ICC
Client Workstation FI MM HR
manual Indexing
SAP GUI WS00275271
SAP ERP System SAP User SAP User
Indexing by OCR
Enterprise WS00275270
Scan
Reporting VAN SAP IM ROLES
Windows
Client
ICC Dis- DP-WF 005 Viewer
patcher /OPT/V1001 posted invoice
WS00275269
Java
ICC ICC Ex- MM parked MM posted
FI parked Viewer
Recognition traction & blocked
Server
Validation
FI-IE-WF PIR MM-IE-WF LIX
FIPP BUS2081 Web
nessesary?
WS00275254 parked WF | blocked WF Viewer
WS00275260 | line level WF
ICC ICC Vali- | WS0027264
Validation dation FI posted | header WF
Client BKPF | WS00275266
DP-Trigger
MM posted

Workflow IAP-WF IAP COA

WS00275252 tables
Machine
ADS
Windows
ArchiveLink Interface User

Archiving System Logical Archive

Learning Services April 14, 2012 OCR and Invoice Capture Center (ICC) 13
Overview SAP IM and ICC
Client Workstation FI MM HR
manual Indexing
SAP GUI WS00275271
SAP ERP System SAP User SAP User
Indexing by OCR
Enterprise WS00275270
Scan
Reporting VAN SAP IM ROLES
Windows
Client
ICC Dis- DP-WF 005 Viewer
patcher /OPT/V1001 posted invoice
WS00275269
Java
ICC ICC Ex- MM parked MM posted
FI parked Viewer
Recognition traction & blocked
Server
Validation
FI-IE-WF PIR MM-IE-WF LIX
FIPP BUS2081 Web
nessesary?
WS00275254 parked WF | blocked WF Viewer
WS00275260 | line level WF
ICC ICC Vali- | WS0027264
Validation dation FI posted | header WF
Client BKPF | WS00275266
DP-Trigger
MM posted

Workflow IAP-WF IAP COA

WS00275252 tables
Machine
ADS
Windows
ArchiveLink Interface User

Archiving System Logical Archive

Learning Services April 14, 2012 Invoice Exception Processing 14
Customizing Invoice Approval Workflows
Client Wokstation FI MM HR
manual Indexing
SAP GUI WS00275271
SAP R/3 System SAP User SAP User
Indexing by OCR
Enterprise WS00275270
Scan Reporting VAN SAP IM ROLES
Windows
Client
Viewer
ICC Dis- DP-WF 005
patcher /OPT/V1001 posted invoice
WS00275269
Java
ICC ICC Ex- MM posted
FI parked MM parked Viewer
Recognition traction & blocked
Server
FI-IE-WF PIR MM-IE-WF LIX
Validation BUS2081 Web
nessesary? FIPP
WS00275254 parked WF | blocked WF Viewer
WS00275260 | line level WF
ICC Vali- | WS0027264
ICC
dation | header WF
Validation FI posted | WS00275266
Client BKPF
DP-Trigger
MM posted

Workflow IAP-WF IAP COA

WS00275252 tables
Machine
ADS
ArchiveLink Interface Windows
User

Archiving System Logical Archive

Learning Services April 14, 2012 Invoice Approvals 15
Overview SAP IM and ICC
Client Workstation FI MM HR
manual Indexing
SAP GUI WS00275271
SAP ERP System SAP User SAP User
Indexing by OCR
Enterprise WS00275270
Scan
Reporting VAN SAP IM ROLES
Windows
Client
ICC Dis- DP-WF 005 Viewer
patcher /OPT/V1001 posted invoice
WS00275269
Java
ICC ICC Ex- MM parked MM posted
FI parked Viewer
Recognition traction & blocked
Server
Validation
FI-IE-WF PIR MM-IE-WF LIX
FIPP BUS2081 Web
nessesary?
WS00275254 parked WF | blocked WF Viewer
WS00275260 | line level WF
ICC ICC Vali- | WS0027264
Validation dation FI posted | header WF
Client BKPF | WS00275266
DP-Trigger
MM posted

Workflow IAP-WF IAP COA

WS00275252 tables
Machine
ADS
Windows
ArchiveLink Interface User

Archiving System Logical Archive

Learning Services April 14, 2012 Overview 16
Overview SAP IM, ICC and Reports
Client Workstation FI MM HR
manual Indexing
SAP GUI WS00275271
SAP ERP System SAP User SAP User
Indexing by OCR
Enterprise WS00275270
Scan
Reporting VAN SAP IM ROLES
Windows
Client
ICC Dis- DP-WF 005 Viewer
patcher /OPT/V1001 posted invoice
WS00275269
Java
ICC ICC Ex- MM parked MM posted
FI parked Viewer
Recognition traction & blocked
Server
Validation
FI-IE-WF PIR MM-IE-WF LIX
FIPP BUS2081 Web
nessesary?
WS00275254 parked WF | blocked WF Viewer
WS00275260 | line level WF
ICC ICC Vali- | WS0027264
Validation dation FI posted | header WF
Client BKPF | WS00275266
DP-Trigger
MM posted

Workflow IAP-WF IAP COA

WS00275252 tables
Machine
ADS
Windows
ArchiveLink Interface User

Archiving System Logical Archive

Learning Services April 14, 2012 Overview 17