Project Report Presentation

Six Sigma

Project Number: 01

Project Name: To reduce the TAT for ISI for a file from 1.30
Hours to 50 Minutes to increase the Per day
production from 6 files to 8 files by January
2017.

Project Team Leader: Harish Kumar J

Six Sigma Roadmap
Define
Define

Measure
Measure

Analyze
Analyze

Improve
Improve

Control
Control
Problem and Goal

Problem Statement:

For the past 6 months we were able to delivery around 175 to 180 output file
in a week. The current TAT for a file is at 1.30 hours. With the current TAT,
achieving the target requires additional manpower with in turn affects the
revenue. The reduction in the TAT will increase revenue, reduce cost and
increase customer satisfaction.
y = f(x) - y is the TAT and the x are causes for the delay or the higher TAT.

Goals/Objective(s):

1. To reduction in the TAT by 40% and increase the delivery count by 50%.

2. Reduction of resources from 8 to 6 by the end of Jan-2017.

Project Scope

In Scope:
Process Start Point Updates in the MCA website.
Process Stop Point Delivery of the final Output.

Items Out of Scope:

Quality Check is not included into the productivity
Dependency on the source for input availability
Project Team Membership

Project Champion:
Babu/PGS/Pradeep

Project Team Leader:

Harish Kumar

Project Core Team Members:

Krishna Kumar
Anitha

Priyanka

Maqbool Basha
Project Plan- Milestones and Timing

Name of Phase Target Completion Actual Completion

Date Date
Define Phase 04th Nov 2016 04th Nov 2016
Measure Phase 25th Dec 2016
Analyze Phase 1st Feb 2017
Improve Phase 15th Feb 2017
Control Phase 15th Mar 2017
Project Closing 31st Mar 2017
Voice of Customer to CTQ Analysis

Customer Voice of the Customer CTQ(the Y)

ISI Frenquently Check for financial updates TAT

ISI Consistent weekly delivery count TAT

ISI Error-free financials Quality

 High Level Process Map (SIPOC)

Supplier Input Process Output Customer

ISI List of Check the existence Financial ISI (EMIS)
(EMIS) companies of company report in
excel
Annual Check the asset and
report of revenue details of the
companies company
from MCA
Balance Obtain the company
sheet of information from
companies annual report, website
from MCA and other sources
Obtain the financials
from balance sheet &
Profit & loss
Update the same in
the excel
Six Sigma Roadmap
Define
Define

Measure
Measure

Analyze
Analyze

Improve
Improve

Control
Control
Project Y (or Ys) in Y=f(x)
TAT Time taken by a user to complete one financial.
Detailed Process Map
Plan for Data Collection
What to Measure
Productivity Target
Productivity Achieved
Time taken

Data Collection Template

Data Collection
Template
Graphical Analyses

e
pl
am
S
Potential Xs
X 1: Type of input financials

X 2: User Skills

X 3: Higher non productivity hours

Cause-Effect Diagram(s)
Six Sigma Roadmap
Define
Define

Measure
Measure

Analyze
Analyze

Improve
Improve

Control
Control

Project Report Template 17 .PPT

Potential XsTheories To Be Tested
X 1 :
Analyzing the variation between the TAT for different
input types

X 2 : Analyzing the variation between users

X 3 : Analyzing to reduce the non productive hours

Data Collection Plan for Analyze Phase

Project Report Template 19 .PPT

 Example: for Each Test of
Theory:

H:
o

H:
a
Theories
Analysis:

Statistical Conclusion:
Practical Conclusion:

Project Report Template 20 .PPT

Six Sigma Roadmap
Define
Define

Measure
Measure

Analyze
Analyze

Improve
Improve

Control
Control

Project Report Template 21 .PPT

Six Sigma Roadmap
Define
Define

Measure
Measure

Analyze
Analyze

Improve
Improve

Control
Control

Project Report Template 22 .PPT

Project Results

Project Baseline: Project Target: Project Actual:

COPQ= COPQ= COPQ=

Metric= Metric= Metric=

DPMO= DPMO= DPMO=

Sigma Sigma Sigma

Level= Level= Level=

Project Report Template 23 .PPT

Lessons Learned

Project Report Template 24 .PPT