TECHNIQUES

OF
ORGANISATION
Reported by:
Roselle C. Dante BSPA 4-V
The following techniques are used while
designing an organization structure in an
office:

1.Job Task
2.Activity Analysis
3.Organisation Chart
and
4.Job Description
The following techniques are used while
designing an organization structure in an office:

1.Job Task

A job task is a document which

shows the nature of work and the
time involved in performing it. It
is filled up every day by the
person who undertakes to
discharge a particular task in the
office.
The following techniques are used while
designing an organization structure in an office:

1.Job Task

It is subsequently
consolidated to form weekly
hours of work involved in the
office. A typical Daily Job
Sheet is shown on the next
slide:
Daily Job Sheet Sample
The following techniques are used while
designing an organization structure in an office:

2. Activity Analysis

It is an analysis of all the activities

conducted in a section belonging to an
office. Activity analysis gives a more
comprehensive picture of the
activities relating to a week. The
information for preparing an activity
analysis form is drawn from daily job
sheet. An example of such form is
shown on the next slide:
Weekly Activity Analysis Sheet Sample
The following techniques are used while
designing an organization structure in an office:

3. Organisation Chart

It is a chart which shows the

grouping of major activities into
departments and sections. It
shows the main lines of authority
and responsibility among these
departments and sections.
The following techniques are used while
designing an organization structure in an office:

3. Organisation Chart

The main purpose of an

organisation chart is to enable
in understanding
organisational relationships. A
typical organisation chart is
shown on the next slide:
Organisation Chart Sample
The following techniques are used while
designing an organization structure in an
office:

4. Job Description

The main features of this

technique are to indicate the
job title, terms of reference,
responsibilities, authority
relationships, duties and
responsibilities as for example
attendance at meetings.
Job Description Sample
 Having gathered all the
information through the
aforementioned four techniques
the office manager has to examine
the organisation. Based on the
particulars so furnished above, he
can improve the existing
organisation.
Organisation Checklist

1. Are the objectives clear?

2. Does each member know
the objectives and the
part he should play in
attempting to each
them?
3. Is each employees
capabilities and ability
known?
4. Are there clear channels
Organisation Checklist

5. Are the tasks in each job

well balanced? Considering
boredom and tasks that
are distasteful, enjoyable
or demanding?
6. Are suggestions and
ideas welcomed?
7. Are reports regular,
comprehensive and
reasonably correct?
Organisation Checklist

8. Are records up-to-date

and accurate?
9. Are policy, rules and
regulations known to
everyone?
THANK YOU!