Word Unit 2

File Formats, Templates, Tabs,

Tables, Document Protection,

and Comments
Templates
Templates are files designed to be interesting
and professional-looking documents

These files are pre-formatted with placeholders

where you insert your information

Examples of templates include

Resumes, FAX cover sheets, and Memos

To access templates: File tab> New

Tabs
Default Tabs are .5 inches

Four Types of tabs

oRight
oLeft

oDecimal
oCenter

Tabs can be set by using the tab box located to

the left of the ruler bar
Tabs (cont)
The path to set tabs
using the paragraph
group

Paragraph Group >

Dialog Box >
Tabs
Tabs (cont)
The tab dialog box can
also be opened by
double clicking on a
tab on the ruler bar
Solid, dashed, or
dotted lines which fill-
in blank space before a
tab are called
Leader lines
Dot Leader line
Tabs (Cont)
Clear Tabs Move Tabs
Click and Drag off Click and drag to
the ruler bar new location on the
ruler bar
Memo
Memo is another name for memorandum
Memos are short message sent between persons in the same
company or organization
The headings of a memo should be types in all caps
Heading of a memo
TO
FROM
DATE
SUBJECT
Memo (cont)
The information in each line of a heading should all align at
the same tab. Each line is double spaced.

TO: Johnny Smith

FROM: Jo Teacher
DATE: March 3, 2008
SUBJECT: HOW TO WRITE A MEMO
Memo (cont)
Spacing
Single space the body or message of the memo and double space between
paragraphs.

Triple space after the subject line and before the first paragraph.

Double space after the last paragraph line of a memo to type the reference
initials. The reference initials are the initials of the person typing the memo.

Memos are different from email and letters because:

Memos are used specifically within an office/company. Emails
and letters can be sent to anyone inside or outside the
company.
FAX
FAX is short for facsimile

A facsimile is an image of a document

transmitted over a phone line

FAXs are still used for two reasons:

Transmitting data over the phone line is more
secure than that internet/email
Some contracts/documents need a physical
signature
RESUMES
A resume is a selling tool that outlines your
skills and experience for prospective employers

Good resumes require information about:

Jobs held
Accomplishments
Skills
Experience
Education
Tables
A table is used to summarize and emphasize information in Word
Tables are made up of rows, columns and cells

Column

Row
Cell
Tables
Each vertical area in a table is called a Column

Each horizontal area in a table is called a Row

Each box in a table is called a Cell

Creating tables
Tables can be created using the Insert tab, Tables group.
You can quickly choose the number
of rows and columns by highlighting
the boxes
You can also use Insert Table
or Draw Table

Quick Tables is a gallery of pre-defined tables which can be edited

Tables-Column Width
Word automatically adjusts column widths to fit within the document
margins
Gridlines in tables can be turned on or off using the View Gridlines
button on the Table ToolsLayout Tab

Gridlines do not print, borders print

Sorting in a table
Data within a table can be sorted/alphabetized using the Sort
button on the Table Tools Layout Tab
 Use this example to write a memo.
Pay attention to the formatting helps.

Heading

DS

TS

Body

Reference initials