Planning as a Function

Of Management
By:
Bhausaheb Sanap (27)
Abhayraj Chavan (37)
Swapnil Shinkar (24)
Rohit Nandurkar (25)
Bimalendu Gain (38)
Chandani Khan (IGBS 06)
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Functions of Management

1. Planning
Where the Business is (current market position) and Where the owner
wants it to be. (vision)
Strategic Planning
How goals will be achieved
Long Range objectives
Short Term plans
Policies, programs, budgets, procedures etc.
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2. Organizing
Making optimum use of the resources required to enable the
successful carrying out of plans.
Finding the Right people to do the work
delegating responsibilities
Organizing human, financial, material and technological resources to
reach goals.

3. Staffing
Staffing is filling and keeping filled with qualified people all positions
in the business.
Recruiting, hiring, training, evaluating and compensating are the
specific activities included in the function.

In the family business, staffing includes all paid and unpaid positions

held by family members including the owner/operators.

Job Analyzing, recruitment, and hiring individuals for appropriate
jobs

4. Directing
Motivating others to reach goals.
Inspire people to give their best.
Earning, maintaining respect of team.
Providing direction, vision
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5. Controlling

Monitoring Employees performance and results

Are goals being reached
Measuring , controlling inventory and assets
Production controls
Preventing, correcting problems

Planning
Achieving Objectives
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Planning
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Definitions of Planning
Planning is the systematic development of action programs aimed at
reaching agreed business objectives by the process of analyzing,
evaluating and selecting among the opportunities which are foreseen.
Deciding in advance :
What to do
How to do
When to do
Who is going to do it
Bridges a gap between where we are today and where we want to
reach.
Sets the goal of an organization.
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Nature of Planning
Planning is goal-oriented
Planning is an intellectual or rational process.
Planning is a primary function.
Planning is all-pervasive
Planning function extends throughout the
organization.
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Nature of Planning
Planning is forward looking..
Planning is a perpetual process.
It is a continuous activity.
Planning is an integrating process.
Planning involves choice.
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Significance of Planning
Focuses attention on objectives
Offsets uncertainty and risk
Primary and contingent plans
Provides sense of direction
Provides guidelines for decision-making
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Significance of Planning
Increases organizational effectiveness
Provides efficiency in operations
Ensures better coordination
Facilitates control
Encourages innovation and creativity
Facilitates delegation
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Plans based on organizational level

LEVELS

TIME

SCOPE

Strategic

Top-level

Long-term
plans

Whole

Tactical

Middle-level Intermediate Large

-term plans

Operational

First-level

Short-term
plans

Small

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Steps in the planning process

1. Analyzing opportunities
2. Establishing objectives
3.Identifying alternatives
4. Evaluating available alternatives
5. Selecting the most appropriate alternative
6.Implementing the plan
7. Reviewing the plan

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Pre-requisites for effective planning

Establishing the right climate for planning
Clear and specific objectives
Planning premises
Initiative at top level

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Pre-requisites for effective planning

Participation in planning process
Communication of planning elements
Integration of long-term and short-term plans
An open systems approach
Management information system
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Limitations of planning
Lack of accurate information
Time consuming process
Expensive
Inflexibility
Resistance to change
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Limitations of Planning
Environmental constraints
Lack of ability and commitment
False sense of security
Reluctance to establish goals
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Thank You !!!

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