COE Industrial Training Committee

COEB314
Industrial Training Briefing
SEMESTER 3 2016/2017

Overview of Briefing
DATES

INDUSTRIAL TRAINING
COMMITTEE
Assoc. Prof. Dr. Nasri A.
Hamid
Deputy Dean SAER

Dr. Mohd Hafiz

Zawawi
Ms. Zaimah Hasan
ME Coordinator

HOU Industrial
Training

Ms. Ayuniza
Ahmad

CE Coordinator

EC Coordinator

Ms. Chen Chai

Phing
EP Coordinator

Whos Who
Assoc Prof. Dr. Nasri A. Hamid
Deputy Dean (Student Affair and External Relation)
(Nasri@uniten.edu.my)
Dr. Mohd Hafiz Zawawi
Head of Unit COE Industrial Training and Civil Engineering Department IT Coordinator
(Mhafiz@uniten.edu.my)
Mrs. Zaimah Hasan
Mechanical Engineering Department IT Coordinator
(Zaimah@uniten.edu.my)
Mrs. Ayuniza Ahmad
Electronic & Communication Engineering Department IT Coordinator
(Ayuniza@uniten.edu.my)
Ms. Chen Chai Phing
Electric Power Engineering Department IT Coordinator
(Chencp@uniten.edu.my)
(Shangari@uniten.edu.my)
Ms. Fatin Syamimi Binti Shaaban
Admin Assistant / COE IT Admin (NorAini@uniten.edu.my)
(Fatin@uniten.edu.my)

OBJECTIVES

To expose students to the various

aspects of industrial practices and
ethics.

To appreciate the significance of

theoretical knowledge gained in the
University into engineering practice

Overview of the
Industrial Training
Program

Industrial Training is Compulsory. It is a requirement of BEM/IEM/EAC

Minimum duration is 12 weeks continuous.
Duration 20th February 2017 8th May 2017
Eligibility: Must have completed a minimum of 70 credits and CGPA > 2.0
before commencing the training. After completing year 2 and before doing
FYP2.

Pre requisite subjects

BEPE: Control System (EEEB 323 )
BEEE & BCCE: Control System (EEEB 323 )
BME: Theory of Machines (MEMB263)
BCE: Geology Eng. (CESB223), Structural Analysis I (CEGB112) & Hydraulic Eng.
(CEWB222)
Students need to apply to the company themselves.
Must register IT as a subject for the Special Semester, 2015/2016 (pre-registration on 16th to 17th Jan 2015.)

CO-PO

Course
PO1
PO2
PO3
PO4
PO5 PO6 PO7 PO8
Outcomes

a b c a b a b c a b c a b a b

1. Be able
to
appreciate
the need of

X
being a
professional
and ethical
engineer.
2. Be able
to orally
communicat
e with
peers and
supervisors

on
engineering
activities
and training
experience
3. Be able
to write
good report

on
engineering
activities
4. Be able
to work
independen

tly and in
groups
5. Be able
to portray
correct

PO9
a

PO10

PO11

PO12

PRIOR

1. CIDB GREEN CARD

PROGRAM
Students must obtain CIDB Green
Card before going for training.
Requirement by Law under CIDB Act.
The Law requires employers to train
the
employees
and
provide
appropriate
personnel
protective
equipment
to ensure safety of
workers.

CIDB Green Card Program

Compulsory to ALL (CE,ME, EE, CC, EP
and IT) students.
How to Get a Green Card : Apply for the Green Card Registration to
CIDB online
Undergo a Safety and Health Induction
Course

The Green Card must be kept with you

all the time during work .

CIDB Green Card Program

Green Card Registration Procedures: Register online at http://smb.cidb.gov.my
Print out online registration slip and submit
the slip to COE counter BN.

Last day 23rd Nov. 2016

Registration fee is RM 50 for local students

and RM 25 for International Students.
Payment can be made by Money Order or
Bank Draft made payable to CIDB. This is
processing fee charged by CIDB.
The Money Order or Bank Draft is to be
submitted to the course instructor on the
course date.

CIDB Green Card Program

Benefits of the Green Card
Program : Obtain a Green Card without which you
wont be allowed to enter the sites
Awareness on the Occupational Safety and
Health Issues Free Course
Insurance Under Skim Takaful.
Automatically activated when a person has
the green card. Coverage 24 hours
anywhere in the world. Also covers limited
hospitalization cost

2. PLACEMENT

Apply to companies yourself. Online

directory available at
http://lms.uniten.edu.my/moodle/
Documents needed for applying:
Cover letter
CV sample available at
(http://lms.uniten.edu.my/moodle/)
A student verification letter which
can be downloaded from ITS once you
include COEB314 in your study plan.
Copies of transcripts

Placement
If you hold any scholarship, you are
required to consult your sponsor for
approved
placement
of
industrial
training.
All YTN (scholarship/loan), IPP, and other
organizations sponsored students must
consult their sponsors to find out if
industrial training placement is provided.

Placement
# How many applications can I make?
No limit. You can send as many as you wish.
# When can I start sending the application?
Can start now. Companies may need 2 -3 months to
process your application.
# Is there any sample application?
Yes. Available at http://lms.uniten.edu.my/moodle /.
# I did not register IT as a subject, can I undergo
training?
You MUST register IT (COEB314) as a subject for the
special sem. Otherwise, your training will not be
considered for evaluation.

# Can I do training overseas?

Yes. Conditions
You must submit the Host supervisor
evaluation form after the training.
There must be at least one email
communication between your host
supervisor and department coordinator.
# Can I change the company?
NO. You are NOT allowed to change the company once
you submit the Industrial Training Registration form.
Student will not be graded if the student takes up the
industrial training in a company which is not recognized by
the industrial training committee.
A FAIL grade will be awarded to a student who changes
company without fulfilling the requirements stated above
and/or when we receive any complaint from a company on
the students failure to report for duty.

3. APPROVAL OF
PLACEMENT

Once your application to a company is

successful, you need to bring the
Industrial Training Approval Form and
the Offer Letter from the company to
your Department Industrial Training
Coordinator For Approval.
The registration form is available at our
website
http://lms.uniten.edu.my/moodle//

# The coordinator will check the following:

That you have registered Industrial
Training as
a subject for the special
semester:
That you are eligible to take up the
training.
That you have a valid Offer Letter from
the company.
That you have correctly filled in the
Industrial Training Approval Form.

4. TRAINING APPROVAL
Once the coordinator approves your training
you need to do:
Register the details in the online ITS system
under Final placement link.
Submission of IT Approval Form and online entry.
Make sure you have registered IT (COEB314) as a subject for
the special Semester (i.e. subject registration done).

Submit the approval form and offer letter (hard

copy) to Ms. Fatin Syamimi at COE Admin office.
During the first week of the training, you need
to update the host supervisor details in the ITS
system under Report Duty link.

Must start the training on or before

20th February 2017 8th May
2017
Must enter your company details
(Final Placement) at ITS on
20th February 2017 - 17th March
2017

DURING

1. ON THE FIRST DAY

Take with you:
Company Offer letter
Verification letter from University
All original documents - result slips etc.
Industrial Training Guideline - give one
copy to company supervisor
Logbook
Two photos and photocopy of IC

2. EXPECTATION

Different work environment

maybe different than expected
do not expect people to give you work
- be professional
Meet people of different level of education
and background
Encounter practical problems
Be pro active and show responsible attitude
in work and learn

3. WHAT TO LOOK FOR

Have a proper training program
discuss with your host supervisor
Try to understand the system in your work
place
organization, administrative or
practical
Try to gain as much practical knowledge as
possible

3. LOGBOOK
Record all the work done or knowledge gained in
LOGBOOK
maintain logbook
Learn something new from the training

4. ETIQUETTE
Dress properly
Behave well
Portray good image as a university
student
Be punctual
Observe work ethics
Concern for safety
Be professional

5. PROBLEM

Problems encountered by previous

students, If absent e.g. sick etc., please
inform your host supervisor early

During the training, the students conduct

must be in accordance with the
organization working schemes, rules and
regulations .

Have you any problem or question, you can

contact the industrial training coordinators.

6. CONDUCT
During the training, the students

conduct must be in accordance

with the organization working
schemes, rules and regulations .
Have you any problem or question,

you can contact the industrial

training coordinators.

7. Students going for

Training Overseas
Please submit Host Supervisor Evaluation
Form to your
host supervisor for the
evaluation
of
your
industrial
training
programme.
The completed form should be returned to the
Industrial Training Coordinator in sealed
envelope when you come back.
It is the responsibility of students to submit
this from otherwise you will be awarded FAIL.

8. VISITING LECTURER
Visiting supervisor will visit at least once.
What the supervisor will do during the visit:

Discuss with the officer in charge of

industrial training (host supervisor) in the
company
activities of the organization
scope of the industrial training / training
schedules
performance of the students / students
progress
other matters: future IT placements, job
opportunity, collaboration opportunity etc.
Conduct the oral presentation for you
along with the host supervisor.

9. APPRECIATION LETTER
Download host supervisor appreciation letter before
the training finish.
Type the name of you host supervisor and the
company.

POST

1. SUBMISSION
Submit the Industrial Training
Completion Certificate to the
assigned visiting supervisor.
Submit the Industrial Training
Completion Report Form online at ITS.
Do the oral presentation on the
scheduled day (for those who do their
training overseas only).

2. ORAL PRESENTATION
The students are required to perform industrials
trainings oral presentation which will be assessed by a
panel of lecturers (for those doing overseas) or by the
host and visiting supervisors (for those doing locally).
The assessment will be based on Grading Form.
Each student will be given a period of ten (10) to
fifteen (15) minutes for the presentation and five (5)
minutes for questions and answers (QA). Assessment
of the students seminar will be mainly based on the
contents, style of the presentation and also the ability
of answering questions. The presentation must also
include a video presentation on each students
Industrial Training experience. You can use OHP sheets
for the presentation.

3. REPORT
Contents of the report:
Abstract
Table of contents
Introduction
Overview of the training
Details of experience
Discussion and conclusion
References
Appendix
Follow the format given in
the guidelines. Discuss
about safety issues,
technical issues, and
professionalism.

INDUSTRIAL TRAINING REPOPRT

AT
HITACHI (M) SDN. BHD, BANGI

BY
IQBAL MOHD YUSUF
(ME078234)

DEPARTMENT OF MECHANICAL ENGINEERING UNIVERSITI

TENAGA NASIONAL
START DATE :
END DATE :

5. LOG BOOK

Submit the certified log book to the assigned

visiting supervisor.

6. IT RESULT
PASS or FAIL based on marks scored.
The passing marks will be 50%.
FAIL result will also be given to those who
fail to submit the industrial training's
report or fail to perform Student's Oral
Presentation.
Those who are failed are required to repeat
the training.

GOOD LUCK

Subject registration (study plan) for Special Semester 2016/2017 during advising week
(31th Oct. 2016, Monday - 18th Nov. 2016, Friday)

Due date for data entry (Final Placement) at ITS

(6th Feb 2017, Monday - 13th March 2017, Monday)
Due date for submission of approval form
(20th February 2017)
Add drop subject
(18th October 2017, Tuesday 21st October 2017, Friday)
Due date for data entry (Report Duty) at ITS
(20th February 2017, Monday until
6th March 2017, Monday)
Training period
(20th February 2017 until 8th May 2017)
Due date to submit the log book, report and Completion Cert. to visiting lecturer
22nd May 2017

Important Dates

CIDB online application starts

(14th November 2016)

Evaluation

Our Website
UNITENs industrial training website
is: http://lms.uniten.edu.my/moodle/
Please visit this website frequently.
All the announcements will be
posted in this website.

FAQ

I have got no placement yet:

- Try to contact the companies, call them up. Still cannot get,
contact your coordinator to discuss other options.
I wish to change company:
- Once you enter the details in ITS, you cannot change the
company.
I cannot register IT as a subject yet:
- You have to register when it is open for add and drop. If you
cannot register during add and drop, then contact your
coordinator and inform this. You will not get the transcript if you
do not register.
I wish to end the training before the agreed date:
-You must write a letter to the company and get a release letter
from the company. The release letter should be submitted to us
along with the training completion certificate.
I am doing only labour work and no technical job during
training:
- Inform your coordinator immediately by email. We will speak to
the Host on this.

Industrial Training Chart

Activity

11

Details
Before going for the training
Get CIDB green card.
Apply and get placement
Submit the Industrial Training Registration Form and the
acceptance letter to the industrial training coordinator for
approval.
Approval of the placement.
Register the industrial training details in UNITENS online student
info system (ITS).
Submission of approved Industrial Training Registration Form
and the acceptance letter to the COE industrial training
Assistant, Ms Nor Ainin Jamaludin. The forms must be submitted
only after the online registration.
During the training
Arrange for visitation and oral presentation (for those doing
locally only), maintain log book
Upon completion of the training
Submit the Industrial Training Completion Certificate to the
assigned Visiting Supervisor. (Sample is available in the guideline)
Submit the Training Report .
Submit the Industrial Training Completion Report Form
online at ITS.
Submit the certified log book to the assigned visiting supervisor.

12

Assessment of the industrial training

13

Submission of grades to the Registrar

1
2
3
4
5

8
9
10

Action by
Student
Student
Student
Coordinator
Student

Student

Student

Student
Student
Student
Student
Visiting
Supervisor
/Examiner
Coordinator

THANK YOU
Thank You
Q&A