SAP Implementation

Methodology

Business Benefits of ERP

Improve alignment of strategies and operations
Standardize the business processes in the
organization.
Achieve better efficiency of operation.
Adopt best practices, processes and systems
Set up and Implement an integrated and up to date
IT SAP system
Rationalize multiple non-integrated systems into
one common solution
Replace a high percentage of manual tasks with an
automated solution through SAP
Provide immediate access to enterprise information

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Projects from another perspective

An estimated 68% of corporate IT

projects are neither on time nor
budget, and they dont deliver the
originally stated business goals.
Some even claim that during the
last two years, $100 billion to $150
billion of U.S. IT projects have failed
altogether.
Mark Jeffery and Ingmar Leliveld: Best Practices in IT Portfolio
Management,
MITSloan Management Review, Spring 2004

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Ingredients of Success
Adequate budget

including training, documentation and conversion.

Alignment with Business Goals:

The strategic objectives of the program should be in

alignment with organizations business goals.

Clear and concise Deliverables

End-User Involvement

People need to be involved from beginning to end. Topdown control without bottom-up involvement is a
recipe for disaster.

Adequate Training:

Training is not an expense; it is investment in human

resource.

Change Management:

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When changes are prepared for and introduced

gradually, it does not make people insecure and
resentful; it turns them into advocates

Typical questions when you starting the project

How to best use selected

solution capabilities?

How and where

do we start?

How to build
internal
expertise?
Do we have internal
capabilities
and capacity to
staff the project?

Who does what

in this project?

How to manage
project and business
risks involved?

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How expensive will

this project be? How
do we keep the costs low?

How do we assure
success?

Delivering Successful Solutions

AcceleratedSAP Methodology

Description
Accelerated SAP (ASAP) is SAP's standard implementation
methodology. It contains the Roadmap, a step-by-step guide that
incorporates experience from many years of implementing R/3.
Accelerated SAP contains a multitude of tools, accelerators and
useful information to assist all team members in implementing R/3.
Quality checks are incorporated at the end of each phase to easily
monitor deliverables and critical success factors.

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Phase 1 : Project Preparation

Goal Setting
Define project goals & objectives

Implementation strategy
1.Clarify the scope of implementation
2.Establish the project organization
and relevant committees and assign
resources

Implementation Sequence
Define sequence in project has to be
executed

During this phase the

team goes through
initial planning and
preparation for SAP
project.

Team
Core team+ project team+
consultant team

Sign Off
At the end of phase every above steps
will be documented & will be signed off
with the client
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Project Preparation

The purpose of this phase is to provide initial planning and preparation for your SAP project.
Although each SAP project has its own unique objectives, scope, and priorities; the steps in
Phase 1 help you to identify and plan the primary focus areas that need to be considered.

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Phase 2 : Business Blueprint

SCOPE DOCUMENT
This document will consists of
questionnaire of entire business
process

AS IS
1.Understanding the business Process
from the core team. 2.Based on the
input ASIS document has to be created
according to module wise

TO BE
1.In this process will map the business
process in SAP based on ASIS
2.Module wise TOBE document has to
be created

The purpose of this phase is to

achieve a common
understanding of how the
company intends to run SAP to
support their business. The
result is the Business Blueprint, a
detailed documentation of the
results gathered during
requirements workshops.

GAP ANALYSIS
1.The GAP b/w ASIS process & TOBE process
is called GAP analysis ie., The inputs or the
business process which cant mapped into
standard SAP will be analyzed here
2.GAP document has to be created

SIGN OFF
Each process above has to be
taken sign off from client
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Business Blueprint

The purpose of this phase is to create the Business Blueprint, which is detailed
documentation of the results gathered during requirements workshops. Furthermore,
the Business Blueprint documents the business process requirements of the company.
With this, you can better understand how the company intends to run its business
within the SAP System
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Phase 3 : Realization
Baseline
Major scope

Final Configuration
Remaining scope

SIGN OFF
Each process above has to be
taken sign off from client

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The purpose of this phase is to

implement all the business
process requirements based on
the Business Blueprint. The
system configuration methodology
is provided in two work packages:
Baseline (major scope); and Final
configuration (remaining scope).

Realization

The purpose of this phase is to implement business and process requirements based on
the Business Blueprint. The objectives are final implementation in the system, an overall
test, and the release of the system for production (live) operation. In addition, the project
team receives relevant knowledge.
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Phase 4 : Final Preparation

Unit Testing
Testing within each module

Integration Testing
Integrate testing of modules ie.,
combine testing of all the
modules

User Training

Cut over Strategy

The purpose of this phase is to

complete the final preparation
(including testing, end user
training, system management and
cutover activities) to finalize your
readiness to go live. The Final
Preparation phase also serves to
resolve all critical open issues. On
successful completion of this
phase, you are ready to run your
business in your live SAP System.

legacy system will be migrated to

SAP system.

SIGN OFF
Each process above has to be
taken sign off from client
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Final Preparation

The purpose of this phase is to complete the final preparation (including testing, end user
training, system management and cut-over activities), to finalize your readiness to go live.
The Final Preparation phase also serves to resolve all crucial open issues. On successful
completion of this phase, you are ready to run your business in your live SAP System.
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Phase 5 : Go Live & Support

Production Support

Monitor System
Transactions

Optimize Performance

Help Desk &

Competency Center

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The purpose of this phase is to

move from a project-oriented, preproduction environment to live
production operation.

Go Live and Support

The purpose of this phase is to cut over to live productive operation

and to continuously support and improve live operations

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NEW GlobalASAP Local Rollout Roadmap

Project
Preparation

Business Blueprint

Final
Preparation

Realization

GoLive and
Support

Setup of Local Project

Organization

General
Project Management

General
Project Management

General
Project Management

General
Project Management

Adaption of
Strategic Framework

OCM Organizational
Alignment + Change Analysis

OCM

OCM

OCM

Establish OCM
Procedures + Responsibles

Early Adoption of Best

Business Practice Processes

Early Adoption of Best

Business Practice Processes

End User Training

System Support

Early Adoption of Best

Business Practice Proceesses

Training Planning

Training Preparation

Cutover Management

Business Support

Training and
Documentation Strategy

Local Business Blueprint

Documentation

Configuration &
Development

Business Simulation

Infrastructure Requirements
and Design

Security Requirements

Unit / Process / Integration /

Business Acceptance Testing

End User Practice in the

System

Data Management
Standards Implementation

Infrastructure Planning

Infrastructure
Implementation

Infrastructure Finalization

Data Cleansing
and Data Preparation

System Operation Stategy

Completion Check &

Prepare for Next Phase

Data Cleansing
and Data Preparation
Completion Check &
Prepare for Next Phase

Project Mgt

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OCM + Training

Processes

Data Preparation & Data

Migration Simulation

Data Migration to
Production

Cutover Planning
& Preparation

Pre-Go-Live Operations

Business Transition
Planning for Cutover

Final Cutover and

Controlled Process GoLive

Completion Check &

Prepare for Next Phase

Completion Check &

Prepare for Next Phase

System Prep

Data

Cutover

Project Closing

Key components for success

AcceleratedSAP - proven methodology

Project Management expertise
Management of the implementation project
Aligned with industry standards and procedures (PMI PMBOK)
Specific to implementation of SAP solutions

AcceleratedSAP toolset

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SAP Solution Composer

SAP Roadmaps

SAP Solution Manager

Aligns customers business

requirements to SAP
solutions

Offers AcceleratedSAP
roadmap composed to fit
specific project needs

Facilitates efficient solution

design, documentation,
configuration, testing and
operations

Roadmap Adds Value to the Implementation

When used properly, a roadmap will provide guidance on the following:
Who
participates

Knowledge
Area

Why and how you

should do it

What to do,
and when to
do it

Accelerators,
Samples,
Templates

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Implementation Roadmap - Structure

Phase
Deliverable Group 1
Deliverable
O: Output .1
O: Output .2

M: Activity 1.1
Task 1.1.1
Task 1.1.2

M: Activity 1.2
Task 1.2.1

Deliverable Group 2
Milestone A

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Deliverable
consists of several
outputs
Methods (activities
and tasks) that
create or contribute
to creation of the
deliverable

Hope we will not end up like this

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THANK YOU

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