TIME MANAGEMENT

Manikandan Raju
ASP-EEE
MAMSE,Trichy

Benefits of time
management

Efficient

Successful
Healthy

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August 27, 2016

Obstacles to effective time

management
Unclear
objectives
Disorganizatio
n
Inability to say
no

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August 27, 2016

Obstacles to effective time

management Contd
Interruptions
More
interruptions
Periods of
inactivity
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Obstacles to effective time

management Contd
Too many things at
once
Stress and
fatigue

All work and no

play

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What can we do?

Recognize that obstacles

exist Identify them
Employ strategies to
overcome

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Set goals
Specific
Measurable

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Set goals
Specific
Measurable
Achievable
Realistic
Time-based
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Prioritize
Do
Delegate
Delay
Delete

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Prioritize contd
1. Address the urgent
2. Accomplish what you can

early
3. Attach deadlines to things you
delay
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Organize

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Learn when to say NO

You cant do
everything
Dont undertake
things you cant
complete
Remain consistent
to your goals
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Use your waiting time

On public

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transportation
At the doctors
office
Waiting for your
plane
On hold

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August 27, 2016

Concentrate on the task at

hand
Focus on your

goal
Tune out
interruptions
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Consider your personal prime

time
Morning?
Evening?
Late night?

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Procrastination (Enemy of
Time Management)
Procrastination is the
thief of time
Edward Young
Night Thoughts, 1742

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ProcrastinationOh, Ill do it Later

Sooner or later most of us procrastinate.
Procrastination is the process of avoiding a
solitary, time consuming task.
One avoids the pain by doing something else.
The longer we procrastinate, the more likely our
performance is going to suffer (poor grades, inability
to achieve long-term goals).
How can you avoid rushing, cramming for tests, and
pulling all-nighters?
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Avoiding Procrastination
Break your project down into small, specific steps.
Schedule these mini-blocks of project time on your

daily to-do list.

Do not strive for perfection of work, instead focus on

completing project steps.

Schedule small rewards, or alternative activities for

each block of time worked.

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Avoiding Procrastination
Doing things at the last minute is

much more expensive than just before

the last minute
Deadlines are really important:

establish them yourself!

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Planning and Prioritization

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Prioritize your tasks

Where do the majority of
your tasks fall on the
chart?

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Quadrant I
Immediate Attention
Required

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Quadrant II
Requires attention, but not yet
critical

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Quadrant III
Nice to do

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Quadrant IV
These activities are time
eaters

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Three Key Steps to

Good Management
Developing a Weekly Schedule
to provide an overview of free and committed

time

Writing a Daily To-Do List

to provide daily reminders to assure key tasks

are not forgotten

Preparing a Long-Term Plan

to promote overall organization and

future planning

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TO Do Lists
Break things down into small steps
Like a child cleaning his/her room
Do the ugliest thing first

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Thank You ..
Happy
Learning
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