WAJ 3103

ENGLISH LANGUAGE PROFICIENCY II

REPORT WRITING
PREPARED BY:
DIONG NUO TING
LOW JIAN HAO
TAN KAI HUI
TAN LAY CHING
ACADEMIC GROUP: T1SEJ PISMP AMBILAN JAN 2013
LECTURER:
MADAM SITI JALEHA BINTI ABU BAKAR

What is a REPORT?
A report is a presentation of facts and
findings, usually as a basis for
recommendations.
A report is written for a specific readership,
and probably intended to be kept as a record.

Purpose Of Writing Reports

Factual report
- To inform
- Straight forward statement of facts
- To give people an accurate record
Instructional report
- To explain
- A step-by-step description
- To tell people about the new procedures
Leading report
- To persuade
- When trying to sell ideas
- Leading the reader towards making a decision

Progress
reports

Newspaper
reports

Reports of a
work placement
or industrial
visit

Short
reports

Types
Of
Reports

Research
reports

Science
reports

Business
reports

Engineering
reports

Report Writing
Vs.
Essay Writing

Differences Between A Report And An Essay

Report

Essay

Topic

Based on reading or a problem,

case study, an experiment

Based on reading and

critical thinking (a
question)

Purpose

To investigate, present and

analyse information

To articulate a well-argued
response

Outcome

Presentation of findings
May recommend action or
change

Conclusion drawn from

evaluation or argument
May recommend action
or change

Report

Essay

Reader

Lecturer, client, manager

Lecturer

Format

Sections with headings

Headings numbered

Sections may include

headings
Headings not numbered

Content

Must include introduction,

conclusion and references
May include recommendations

Must include introduction,

conclusion and references

Structure of Reports

Introduction
Main body
Conclusion

 Every paragraph must include onlyone

main idea
Every paragraph has atopic
sentencewhich tells you what the main
idea is
Every other sentence in the paragraph
will support the topic sentence. Types
of support include:explanation,
evidenceorexamples

Plan Your Report

Consider the
report as a
whole

Break down the

task of writing
the report into
various parts.

How much time

do you have to
write the
report?

Set yourself
deadlines for
the various
stages.

How can this be

divided up into
the various
planning stages?

A Sample Of A Report
Writing For An Event

National Day Celebration

SMK Simpang Rengam held a grand National Day celebration on 31st
August this year at Kluang Stadium. History Club, as the organiser had done a
great job.
The celebration began with a march past by the school band. The boys in
the band put on red uniform and a cap. They played beautiful music. Everyone
applauded loudly when they entered the stadium and walked past the
audiences.
This was followed by the raising of Malaysian flag. Everyone stood up
straight and proudly sang our National Anthem and patriotic songs
accompanied by the music played by our talented school band.
Then, a few cultural shows were performed by a group of students. They
came up on a platform built in the middle of the stadium and danced
traditional dances like zapin and inang gracefully. Another group of
students also came up and sang some traditional songs like ghazal and lagu
asli sweetly.

The celebration ended with rhythmic gymnastics. Our schools gymnasts

put up some of their gymnastic acts accompanied by classical and modern
music. They used colourful ribbons and hoops. It was fascinating.
Everybody including our Education District Officer who came to give
closing speech was speechless. The National Day Celebration would not be
forgotten for many years to come.

Reported by
Amirul Hakimi
(Secretary of History Club)

Appendices

_____________ (2013). Differences between a report and an essay.

Downloaded from http://
learn.solent.ac.uk/mod/book/view.php?id=2290&chapterid=11660 on 3
September 2013.

_____________ (2013). Report writing. Downloaded from http://

lorien.ncl.ac.uk/tskills/reports/repwrite.pdf on 3 September 2013.

_____________ (2013). Writing reports. Downloaded from http://

www.heacademy.ac.uk/assets/hlst/documents/heinfe_exchange/blended_l
earning_pdp_materials/5_reportwriting.pdf
on 3 September 2013.