PUP-CAL

IN CELEBRATION
OF

BUWAN NG WIKA
2016
Prepared by:
Dreamstarter

*Venue: PUP Covered Hall at 6th floor

*Date:

August 30, 2016 (Friday)

*Time: 1:00pm - 5:00pm

*Target Audience: College of Arts and Letters (ABE, ABF, and AB
in Foreign Language) including Deans, Professors and students
*Speakers: Dr. Lindon Carino (Special Guest)
Chairman, Komisyon sa Wikang Filipino (KWF)
Dr. Ma. Cristina Co
Dean, College of Arts and Letters
*Concept: Mr and Ms. CAL
*Themes & Motif: Philippine National Costume

*Goals / Objectives:

To promote our Filipino culture and cultural

apparel.

To promote the students confidence in physical

appearance at interviews, and their talents.

To present the different kind of cultural dance,

including balagtasan and panulaan.

*SWOT Analysis
Strengths:
Passionate and hardworking staff
Accessible venue
School is well-known
Weaknesses:
The availability of candidates and performers in every
rehearsal.
Opportunities:
Exposure to the new clients
School coverage

Threats:
Possible bad weather conditions
Uncontrollable situations that pertains to the
speaker and models (sickness and emergency)
*Action Plan:
Continuous updates with the guest speakers,
performers, and models
Back up speakers in case of emergency
Imposing of policy
- Daily monitoring of PAGASA weather condition

TIMEFRAME
Three Months Prior Event
- Meeting with PUP College of Arts and Letters officials,
deans, professors and faculties.
- Coordinate to PUP Administration Office, representative
from KWF, and PUP Student Officers
- Assigning the event theme with the partnership of
student officers
- Assigning model instructor
- Set event goal objective, concept and theme
- Assigning the speakers and performers
- Set the target attendees
Distribute and collect feedback form
Orientation that the costume, skills (talent) of the
candidates should be related in Filipino culture

- Budget Setting
- Food and Dessert Menu Planning
- Planning the program
Two Months Prior Event
- Confirmations of speakers, performers and panel
judges.
- Assigning models and hair make-up stylist
- Assigning music sounds and light controller
- Conceptualize invitations, fliers, and tickets
- Finalize Food and Dessert
- Finalize target attendees
- Theme attire fitting

One Month Prior Event

- Chosen one pair of candidates in every
section
- Updates/meeting the speakers and
performers
- Sound system updates
- Finalize the stage arrangement and decor
- Printing invitations, flyers and tickets

Two Weeks Prior Event

- Rehearsals with costume (candidates and
performers)
- Final program flow making
- Assigning of ushers/ registration staff
- Updates/meeting all the events management
theme
- Updates
hair & make-up
1
WEEK PRIOR
EVENT stylist
final coordination with the Fun Run Expert
final list & numbers of attendees
final check of all the materials needed for the event
final coordination to the sponsors
final coordination with the management of the venue
polishing of the set up materials
final check of the technical & logistics in the venue (sounds,
etc.)

Event Proper
-

Final instruction to all staff

Set up venue
Check technical equipments
Final payment for all suppliers
Check foods
Clean the venue after the event
Distribute and collect feedback form

BUWAN NG WIKA - PROGRAMME

1:00pm-1:30pm
1:30pm-1:35 pm

Arrival and registration of all CAL

students/guest
Welcome Remarks

1:35pm - 1:40pm

National Anthem

1:40pm-1:45 pm
1:45 pm - 2:15pm

Prayer (doxologia)
Opening Remarks & AVP buwan ng
wika
last year event (5 mins)

Mr. De Leon - ABE faculty

CAL Dean

2:15-pm-2:45pm

Guest Speaker (about Buwan ng

Wika)
Presenting the national costume of
diff. candidates (Part 1)
Intermission n
Carinosa (10 mins) & Tinikling (10
mins)
Talent skills of candidates (part 2)

Dr. Carino - KWF

2:45pm-3:10 pm
3:10 pm-3:30 pm

3:30pm - 4:10 pm
4:10 pm 4:20 pm
4:20 pm - 4:30 pm
4:30pm onwards

Announcement of Winners
Distribution of sandwich and drinks
for students and staffs
Dinner Buffet (catering)/ intermission
with live banda kawayan

Usherettes and Registration

Staff
Ms. Lovella and Mr. Jake Uy
(HOSTS)
Mr. Santo s- ABF faculty

Ms .and Mr. CAL

PUP Dance Group

Prof. Edgie Vargas

Dreamstarter ushers
At faculty room

EVENT CHECKLIST
ITEM

QUANTITY

REMARKS

LCD Projector
2
c/o Mam Jenny
Laptop
2
c/o Mam Mikee
Wide Screen
2
c/o Sir Tykes
Light and Sounds
1
c/o PUP Technical
Wireless Microphone 2
Microphone
1
Microphone stand
1
c/o PUP Technical
red carpet & pulpit 1
c/o CAL
Stand electric fan
2
Tables
2
Chairs (folded)
128
c/o CAL
Stage arrangement
c/o CAL students
Stage Dcor
c/o CAL student officers
Token
5
Dreamstarter
catering
(20 pax) (faculty room)
Dreamstarter clients
Crew meal
30
Dreamstarter clients

Registration and
20 pcs a4 bond paper
Feedback Form
Fliers
100 pcs
Invitation
50 pcs.
Token for Speaker
Hosts
2
Ushers/
20
Registration Staff
Model Instructor
2
Hair & make-up stylist
Photographer and
Videographer
4
1
1
2

5
4

Behringer speakers (soundbarrier 15 inch speakers with stands)

unit mixer
wired mics with stands
wireless mics

1 unit laser light, 2 RGB lights, 2 derby led light

JBL EON 615

500 Watt powered speaker
Specifications
System Type: Self powered 15", two-way, bass-reflex
Max SPL Output: 127 dB
Freq. Range (-10 dB): 39 Hz - 20 kHz
Freq. Response(3 dB): 50 Hz - 20 kHz
Coverage Pattern: 90 x 60
Amplifier Design: Class D
Power Rating: 1000W Peak (700W LF + 300W HF), 500W Continuous (350W LF + 150W HF)
Dimensions (HxWxD): 707 x 439 x 365 (mm), 27.8 x 17.3 x 14.4 (in)
Net Weight: 17.69 kg (39 lbs)
Invitation letter:
Material
Weight (lb / gsm) Thickness (pts / mm)
Glossy White
100 / 270
5 (127 mm)by 7 (178mm)
Tokens: GC Salon and Spa worth 1000, 500, or 300
Manila Hotel Spa

Brightness
9.8 / 0.249

94

JBL EON 615

500 Watt powered speaker
Specifications
System Type: Self powered 15", two-way, bass-reflex
Max SPL Output: 127 dB
Freq. Range (-10 dB): 39 Hz - 20 kHz
Freq. Response(3 dB): 50 Hz - 20 kHz
Coverage Pattern: 90 x 60
Amplifier Design: Class D
Power Rating: 1000W Peak (700W LF + 300W HF), 500W Continuous (350W LF + 150W HF)
Dimensions (HxWxD): 707 x 439 x 365 (mm), 27.8 x 17.3 x 14.4 (in)
Net Weight: 17.69 kg (39 lbs)
VPI-7A module (LED wall)
brightness: >1 800 nit
real pixel pitch: 7,62 mm
pixel configuration: 1 R, 1G, 1B
LED housing: SMD1 by 1
pixel density: 17 222 pixel/m2
viewing distance: 6-100 m
horizontal viewing angle: 140
vertical viewing angle: 120
number of appearing colors: 16,7 million
system of power supply: 3 phase with neutral wire and earth ground connection
maximum energy claim: 1 100 W/m2
maximum energy claim / module: 400 W
module size (mm): 732 (sz) x 488 (m)
module weight: 21 kg

Invitation Letter:
Material

Weight (lb / gsm) Thickness (pts / mm) Brightness

Glossy White 100 / 270

9.8 / 0.249

5 (127 mm)by 7 (178mm)

Tokens:
GC Salon and Spa worth (1,000, 500, and
300)
Manila Hotel Spa

94

BUDGET PROPOSAL
Sound system & Light controller
3,000.00
Stage dcor
2,000.00
Catering
15,000.00 (500 per head, 5k charge)
Sandwich with drinks
3,000 (150 students)
Crew meal (30)
3,000 (lunch and meal) P50 /meal
Fliers
1,000.00
Invitations
700.00
Token for Speakers
500.00
Photographer and Videographer 1500.00
Ushers, singer, performers
no charge
Model Instructor
5000.00
A4 bond paper
50.00
Photocopy
50.00
ball pen
100.00
Sub-total
34,200.00
Professional Fee (15%)
5,130.00
Contingency (refundable)
10,000
Grand Total
49,330.00

BUDGET PROPOSAL
(PARTIAL)
1,500

Sound system & Light controller

3,000.00
1,000
Stage dcor
2,000.00
7,500
Catering
15,000.00
1,500
Sandwich with drinks
3,000
1,500
Crew meal (30)
3,000
500
Fliers
1,000.00
350
Invitations
700.00
250
Token for Speakers
500.00
750
Photographer and Videographer 1500.00
Ushers, singer, performers
no charge
2,500
Model Instructor
5000.00
25
A4 bond paper
50.00
25
Photocopy
50.00
50
ball pen
100.00
17,450
Sub-total
34,900.00
2,565
Professional Fee (15%)
5,130.00
Contingency (refundable)
10,000 5,000
25,015
Grand Total
49,330.00

PUP STA MESA MANILA

SM
STA. MESA,
MANILA

RECTO

STOP
AND
SHOP

Chowking
LRT
DOROTEO
JOSE

6TH FLOOR

From LRT Doroteo

Jose
Turn right going to
Chowking
Ride a jeep going
Sta. Ana and stop at
Stop & Shop. The
campus is just 20
steps from Stop &
Shop.

El
c. e
fa
n

FIRE EXIT

FIRE
EXIT

BACKSTAGE
STAGE 24 x 20 ft (7.3 x 6.0
m)
Height:4
ft. (1.2 m)
JU
DG
ES

aircon

El
c. e
fa
n

CR

F.

F.
EXIT TO THE FACULTY ROOM
TECHNICAL
EXIT

ENTRANCE

FIRE EXIT

FIRE
EXIT

catering

CR

F.

F.
EXIT

Intermission
numbers

ENTRANCE

MEMORANDUM OF AGREEMENT
The MEMORANDUM OF AGREEMENT mode and
executed by and in betweens
Dreamstarter represented by Ms. Cherry Legaspi
(planner) with office at the Manila office branch
and College of Arts and Letters (CAL) represented
by its Marketing Manager Ms. Liza Festijo do
hereby agree and confirm:
1. That Dreamstarter will provide all the
necessary needs for the early Fashion Show.
2. The event will be held on August 30, 2016
(Friday) at PUP covered Hall at 6th floor.
3. That CAL represented by Ms. Liza Festijo will
pay the total amount of P48,180.00 for the
entire service provided.

4. That a half payment will be paid upon

completion of this contact as a deposit to hold the date
(deposit is not refundable) and the balance of the total
amount to be paid two day s prior before the date of the ev
IN WITNESS THEREOF, the parties have hereunto set their
hands this 22nd day of June 2016 in PUP, Sta. Mesa, Manila.
College of Arts and Letters
________________________
Ms. Liza Festijo,
Dreamstarter
Marketing Manager
__________________
Cherry Legaspi, Planner
NOTARIZED Number