Hrm policies

Policies Of HR Department

What is a Policy?
Plan Of Action
Statement of intentions committing
Management
To a general course of action

Guided by HR principles

Hrm policies
A policy is a predetermined course of action
established as a guide towards accepted objectives
and strategies of the organization.
Developed in light of the mission and objectives of
the company.
They become the media by which managements
plans, rules, intents, and how to run its HR
processes.
HR policies are documented and communicated to
all staf
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Hrm policies
Carefully drafted and standardized policies and
procedures save the company countless hours of
management time.
The consistent use and interpretation of HRM
policies,
in
fair
manner,
reduce
the
managements concern about legal issues
becoming legal problems.
It seems restrictive in nature however, policies
also provide staf with a degree of freedom within
defined boundaries.
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Sample Contents of a
Personnel Policy Manual
Overview and Employment
Relationship
General Employment Information
Attendance at Work
Workplace Professionalism and
Company Representation
Compensation and Benefit

Sample Contents of a
Personnel Policy Manual (contd)
Payroll Information
Benefits
Employee Time Of From Work
Use of Company Equipment and
Electronics
Monitoring in the Workplace
Performance Expectations and Evaluation

Principal Sources Of HR Policies

Past practice in the organization
Prevailing practice in rival companies
Attitudes & philosophy of people at all levels
of the company
The knowledge & experience gained from
handling countless personnel problems on a
day-to-day basis.

Characteristics of a Sound HRM Policy

Related to objectives
Relating company goals to functions,
personnel

Easy to understand
Should be stated in definite, positive,
clear & understandable language

Characteristics of a Sound HRM Policy

Precise
Should be comprehensive & provide
limits for future action

Stable as well as flexible

No overnight changes
In tune with the times

Characteristics of a Sound HRM Policy

Based on facts
Not based on feelings

Appropriate number
Not too many, leading to confusion
Not too less, should cover all areas

Characteristics of a Sound HRM Policy

Just, fair & equitable
Applicable to internal & external groups

Reasonable
Capable of being accomplished

Review
Periodically done to keep in tune with changing
times

Types of HRM Policies

Originated policies
Established by top management to guide executive
thinking at all levels

Appealed policies
Requested by sub-ordinates to meet requirements
of certain peculiar situations

Imposed Policies
Formed by external agencies like govt., trade unions

Types of HRM Policies

General Policies
Reflect top management philosophy

Specific Policies
Specific issues of hiring, rewarding & bargaining

Written policies
No room for lose interpretation

Implied policies
Inferred from behavior like dress code, gentle tone

Formulation of HRM Policies

1. Identifying the need
Important areas in Recruitment,
Selection, Training, Compensation are
identified
Policies must be formulated in these
areas

Formulation of HRM Policies

2. Collecting Data
Past and prevailing practices in and
outside the organization.

3. Specifying alternatives
They should emerge clearly after
collecting relevant data from various
sources

Formulation of HRM Policies

4.Communicating the policy
Gain approval at various levels
Communicate throughout the
organization
Policy manual, in-house journal,
discussions

Formulation of HRM Policies

Evaluating the policy
To be more efective
Review, Evaluate & Control regularly against
set standards.

Advantages of HRM Policies

Delegation
Uniformity
Better control
Standards of efficiency
Confidence
Speedy Decisions
Coordinating devices

Few HRM policy categories

1. Employment policies:
Policy of hiring people with due respect to factors
like
reservation, gender, marital status, and the like.

2. Payroll policies
Policy on terms & conditions of employment
compensation policy & methods, hours of work,
overtime, promotion, transfer, lay-of, and the like .

Few HRM policy categories

2. Employee Benefits:
These are policies that explain employee benefits
such as insurance, vacations, holidays, leave, and
employee reimbursements.

3. Workplace Guidelines:
These policies are quite varied and their purpose
range from defining certain work arrangements such
as flex time and telecommuting to ofering guidelines
on the use of company assets and record retention.

Few HRM policy categories

4. Employee Conduct:
These policies are guidelines that control
employee behaviour and conduct on the
job.
The mainstay of this section is a code of
conduct but also important are the policies
regarding substance abuse, smoking,
harassment, and workplace violence.

Few HRM policy categories

5. E-Policies:
These policies guide staf in the use of
the
organizations
information
technology.
Policies
defining
acceptable
and
prohibited activities and use of e-mail
and the Internet make up a majority of
these policies.