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Word Power

Tools

Styles: design, bulk edits & more

But my own empirical


analysis suggests that
less than 5%
of
lawyers are at baseline
competence in Word

- Casey Flaherty
(emphasis added)

3 Geeks & A Law Blog


1/28/2016

Basic Toolbox

icons by Icons8

Same functions, more power

Photo by twm1340

What tools do you use?


Formatting: manual or automatic?
Auto-Update: helpful or frustrating?
Settings: can you modify specific issues?
Troubleshooting: can you identify & solve problems?

Our Mission:
Defeat evil AI programming
Make Word work for you
Not the other way around

Why power tools?


Best Practices save time
Fix copied content easily
Use Advanced built-in features:
Navigation Pane
Table of Contents
Table of Authorities

What can you do with them?


bulk fixes
clean up documents
apply new functions & style seamlessly

Where are your tools?

Photo by mtneer_man

Where are they now?

Photo by Rae Allen

PC Challenge: What Version?

Office 2016
logos from Logopedia: http://logos.wikia.com/wiki/Microsoft_Word

Or - go to start button,
type in Microsoft Word:

Mac Challenge: What Version?

Office 2008

Office 2011

Or - go to search bar,
type in Microsoft Word:

Office 2016

Microsoft Office 2016


Same version for Macs & PCs
Better access to Styles
Free to install*
http://mso.kentlaw.iit.edu/
*Free for active students only, license will expire when your network account expires.
If you have an older OS, you may need to install an upgrade or run updates first.

Questions for you:


How often are you combining documents with different
fonts/styles applied?
Would you like to define your own styles?
How often do you use documents with internal functions
like a table of contents?
icons by VisualPharm

Reveal Hidden Layers

Navigation Pane:

Review hidden structures &


content, do bulk fixes

Reveal Characters:
See spacing, line breaks,
citations, etc.

Styles Pane

Use styles guides to see where


styles are in use

Toolbar: Styles
Display default styles, use to bulk select, modify, or apply
styles.
in Word 2010
in Word 2011
in Word 2013
(2016 help docs yet to be posted)

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Tools: Styles & Themes


Home:

Design Menu:

examples from Word 2013


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Tip: Update Styles


Select formatted text that
should be a heading
Right click on a heading level
in the style menu
Select Update heading to
match selection

Mac Users:
Right Clicking Tips
1. Settings >
Trackpad
2. Control + Click

Styles Pane:
Power
Steering!
3 Levels:

1. Recommended
2. All / In Use
3. Show Styles Guide

Tool: Navigation Pane


Use headings in document
to view automatic outline
video demo (for 2007, 2010)
in Word 2010 in Word 2013
formerly known as Document Map

icons by Icons8

Tip: Adjust Heading Levels


Dont see a heading?

Use Ctrl+F or Find to locate it


Use Style menu to assign heading level

Heading at the wrong level?


Go to Outline View

Tool: Track Changes


Uses:
1. In-document discussion
2.Collaborative review/editing

Challenges:
1. When to turn on/off
2.Viewing & Reviewing
3.Removing Completely

Track Changes: Learn More


Illustrated Tutorials
How to track changes in M
icrosoft Word without goi
ng insane
How to Track Changes in
Word 2016 Documents

Microsoft Support
Keep Track Changes on wi
th a Password
Remove Hidden Data*
(*document inspector tool not available for Mac
users)

Tool: Table of Contents


Open Reference Menu
Insert Automatic Table of
Contents
Note: Use Navigation Pane
to browse, check levels

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Tip: Paragraph
Settings &
Outline Levels
Right click, go to
Paragraphs
Change Outline Level
Body text is not in an
outline

Task: Find these tools


Styles:

default
designer

Navigation Pane
View Formatting

Insert

header
footer
page numbers

References

Table of Contents
Table of Authorities

Tool: Table of Authorities


1. Do you have citations? How should they be grouped?
2.Organize Categories
3.Mark citations
4. Insert the Table
5.Adjust the Table
Start with 1 & 2 - wait on 3 & 4 until ready because it will not
update as the Table of Contents can.
icons by Icons8

Where is Table of Authorities?


For Word 2016, look under
References for these buttons:
If you have an earlier version:
Word 2013 (Windows)
Word 2011 (Mac)

Table of Authorities

First Step: Content

Table of Authorities:

Second Step: Organization

Organizing
Categories
Words default list is likely not
set up with the right labels or
order for your assignment.
Resetting it will help you get
started more accurately
Default Categories

Reset Categories

Editing Categories
1. Select the one you want
to change
2.Type in the new name
3.Click Replace
4.(Repeat as needed)
5.Click OK to appy all

Table of Authorities

Third Step: Marking Citations

Mark Citations Tool


Tip: Keep Navigation Pane
open while marking
citations to make space for
the pop-up window

Table of Authorities

4th Step: Adding TOA to document

Library Guide:
Sample document for exercise
Detailed resources for specific tools in Words.
http://guides.kentlaw.iit.edu/wordforlawschool

WARNING:
Before using bulk fix tools, do a save as to create a backup
These changes are difficult to undo if you apply them
incorrectly

Tool: Style Sets / Themes


Update colors, fonts, sizes
with a single selection
Or save your own custom
settings for future use!

icons by Icons8

Tool: Styles Window


Display the Styles
window to view all styles
used in your document
(valuable for fixing
copy/paste style errors)

Advanced: Style Pane Options


Display styles in use:

paragraph formatting
font formatting
bullet/list formatting

Bulk Fix with Style Pane


1. First, you need to view the style pane
2.Next, you need to use options to
display all text/paragraph styles
3.Right click to select/search

Tool: Line Spacing


Change spacing between lines
or between paragraphs
in Word 2010
in Word 2013

icons by Icons8

Next: Line Spacing Options


Space before/after paragraph
allow spaces between paragraphs
custom line spacing

Tool: List Styles


Click on tiny, tiny arrow next to
outline button
Select option from List Library
Or - Define New Multilevel List for
customized options

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