1

FCP Export License (EL)

Control Improvement
Orientation.

Overview of Export Restriction policy.

Export restriction policy, implemented by The Ministry of

Economy, Trade and Industry (METI) of Japan. (Nov. 2010).

For the purpose of maintaining peace and security of Japan

and the international community, a license is required, based
on the Foreign Exchange and Foreign Trade Act, from the
Minister of Economy, Trade and Industry before
exporting/transferring specific kinds of goods/technologies.

Specific Kinds of goods?

Product and technology of Japan that can be use for

the development of weapons of mass destruction
(WMD).

Note) Goods: Machine, Parts, Raw Material.

Technologies: Tech. for design, Manufacturing and usage (Including
Software).

Current identified List of EL items in FCP. (11 Items)

FCP started monitoring: Dec. 2012
EL Tag #

Parts Name

Unit/
Process

Model

Serial No.

Maker

Qty

Arrival
Date

Invoice no

EL-001

Sputtering system

Alumi Line
/Sputtering

SDP-3060-VM

N/A

Ulvac

1 set

2006

EL-004

Magnet pump

Alumi Line /
Etching

MD-55FY 100V

MO410690

Iwaki

1 set

EL-005

Magnet pump

Alumi Line /
Etching

YD-20GSF-SU

C140119012

World
Chemical

1 set

EL-006

Impeller set

Alumi Line /
Etching

YD-405 GSF-AD69

C160114032

World
Chemical

1 set

EL-007

Magnet pump

Alumi Line /
Etching

MD-55FY 100V

MO480387

Iwaki

1 set

EL-008

Magnet pump

Alumi Line /
Etching

YD-405 GSF-AD69

C160137083

World
Chemical

1 set

EL-009

Controller

Printing Line

LT-8100

024378A

Keyence

1 set 20131210 130904188

EL-010
EL-011

Camera Unit

Measuring Unit

20121117 FCP020712

20130830 FCP012713

Printing Line

LT-8010

024378

Keyence

1 set 20131210 130904188

Printing Line

LT-V201

024378

Keyence

1 set

20121210 130904188

EL-012

Magnet Pump

Alumi Line /
Etching

YD-405 GSF-AD69 C1601144011

World
Chemical

1 set 20140523 FCP009614

EL-013

Magnet Pump

Alumi Line /
Etching

YD-405 GSF-AD69 C1601144021

World
Chemical

1 set 20140523 FCP009614

Purchasing Unit will assign item code for each item and mark
as EL.

FCP current control of EL Items.

(FCP Procedure for EL item regulation. WI no FCP-2003-3-131 Rev. 6).

Controlling Group.
NF (identifies EL control items of FCP).
FCP (Engg group documents and monitor EL items).
Monitoring/Implementation.
EL Inventory Check Sheet (F-2003-4-40).
Each item have ID tag no. (Easy identification).
EL Inventory Map. (RV-2003-007).
EL Map, posted on the area where the item is installed
for awareness.
Inventory.
Inventory, 2X a Year. (March and September).
Submit copy of inventory to NF. 1X a Year. (May)

Disposal.
Request to EMU (EMU-2004-4-79).
Take evidence, (Picture) during hauling/destruction of the
items.
Submit copy of disposal documents to NF.
Update EL inventory and Map.

EL item acquisition concern.

10

Aluminum Unit made local purchased of EL items thru FCP Purchasing

route.
Engg lately discovered about local acquisition of this EL items.

11

Problem points.

Because of local purchase of EL items. Engg Group will not be

aware.
Inventory list and map will no longer be accurate.
During NF audit of FCP, can be raised as finding.
Root causes.

Lack information dissemination to concern unit

(ex. Purchasing, Warehouse. Production ).
(Usually, acquisition is made thru Engineering route to NF.
local purchase, was not yet considered)
No clear rule for local purchase of EL items.

Improvement action.

12

Revised FCP Procedure for EL item regulation, included rule for:

Local purchase.
Withdrawal.
Safekeeping (As spare part).
Disposal handling. Engineering route.
Purchasing route.
EL acquisition
flow.

Start

Start

Submit Job request application

(F-2001-4-040)

Follow Purchasing
route/procedure.

Engg, verify request to NF and

request quotation.

Purchasing In-charge will

inform Engg of EL purchase.

Engg, give copy of quotation to

requesting person/unit.

Requesting unit prepare P.O

and give copy to Engg.

Engg inform P.O. number to NF

thru FCP Engg adviser.

End

Purchasing shall submit copy

of P.O. (MPL) to Eng'g.

Purchasing shall secure

related document to EL
purchase and give copy to
Engg.
(Ex. Export permit/license,
doc, others)

End

* Poka-Yoke.
AS400 Purchasing system
program, Eng'g. will be
notified thru e-mail.

EL disposal flow.

Start

13
Submit Job request application
(F-2001-4-040) and export license disposal form request.

Note:
This EL disposal
procedure is same
as fixed asset
disposal.

Eng'g verify EL item in inventory list/check book value if fixed

asset EL.
Eng'g, prepare disposal report. (signing, approval until FCPPresident)

EL unit owner, shall turnover item to Engg.

Eng'g transfer EL item to holding area. (Building A)

Eng'g, request to IMPEX for the application of PEZA permit, LOA,

surety bond, others. (If needed)

[IMPEX document OK]

Eng'g request General Affairs (GA) for hauling schedule.

During hauling, Engg transfer item to hauling area. (FCP

backyard)

During dismantling/destruction of EL item, Engg shall take

pictures. (Evidence of disposal).

GA/Engg secure certificate of disposal.

Engg, shall consolidate all documents and submit copy to NF.

End

14

EL safe keeping (spare parts)

flow.

EL withdrawal
flow.

Start
Start

Warehouse Incharge, shall inform

Eng'g if EL item has
been delivered in
FCP and during
withdrawal.

End

* Poka-Yoke.
AS400 warehouse
system program,
Warehouse will
be notified of
classification as
EL item.

After Warehouse
withdrawal, EL item shall
be kept in a safe
location.
Inform Eng'g of the
location.

Unit owner shall inform

Eng'g before/after plan
of installation.

End

Improvement action.
15
Poka-Yoke. Thru collaboration with IT Services and Purchasing Unit.
Requested program of AS400 Purchasing system/Warehouse system.
(Sept. 29, 2015)
Included Data of currently identified EL items in AS400. Additional
note , Ex. EL controlled item, need Engineering concern . Also,
Engg will be automatically notified thru e-mail during local
acquisition/withdrawal.
Example screen display (For explanation purpose)

Export License item, Need Engg

attention

16

Improvement action.

EL orientation.
Discussed/Explained to all concern unit/personnel the revised EL policy.
(Oct. 6, 2015, Admin. Training Room)

Other matters for clarification.

17

Q: How about EL items locally purchased by FCP that is EL items but not
included in the list? In the control items of Engg?
(Ex. Connector..
A: In the Export control regulation of Japan, it is clear that it should be
controlled.
In the side of FCP-Engg, only items being monitored currently are list
given by
NF.
If Engg will control other local purchased EL items, it will be difficult.
Suggestion :
in the AS400 Purchasing system, include check box to mark the
item as EL. Every time there is inquiry in the system, it can be easily
identified
and can generate list immediately. (List can be use for Audit purposes).

18

End of report.