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Site Provisioning

Anil Kumar

Agenda

SharePoint Environments
SharePoint URLs
Site Templates
Site Creation Process
Site Creation Form
Site Renewal Process
Site Directory
Functional Demo
Questions

SharePoint Environments

SharePoint URLs
URLs

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URL

Description

ppeteams.dupont.com
ppeportal.dupont.com
ppemysite.dupont.com
ppepartners.dupont.co
m
teams.dupont.com
portal.dupont.com
mysite.dupont.com
partners.dupont.com
teamsQA.dupont.com
portalQA.dupont.com
mysiteQA.dupont.com
partnersQA.dupont.co
m
teamsQAOP.dupont.co
m
portalQAOP.dupont.com
mysearchQAOP.dupont.
com
teamsQASV.dupont.co
m
centralQASV.dupont.co
m
teamsSTGOP.dupont.co
m
portalSTGOP.dupont.co
m
mysearchSTGOP.dupon
t.com
teamsSTGSV.dupont.co
m
For DuPont
teamsSTGSVI.dupont.c

BPOS
BPOS
BPOS
BPOS

pre-production
pre-production
pre-production
pre-production

BPOS
BPOS
BPOS
BPOS
On-Premise
On-Premise
On-Premise
On-Premise

BPOS
BPOS
BPOS
BPOS

aligned
aligned
aligned
aligned

QA/UAT
QA/UAT
QA/UAT
QA/UAT

On-Premise QA/UAT
On-Premise QA/UAT
On-Premise QA/UAT
On-Premise QA/UAT Secure Vault
On-Premise QA/UAT Secure Vault
On-Premise Staging (Pre-Prod)
On-Premise Staging (Pre-Prod)
On-Premise Staging (Pre-Prod)
On-Premise Staging (Pre-Prod)
Secure Vault
Internal
Use Only
4
On-Premise
Staging (Pre-Prod) ITAR

Functional Overview Site Creation

Collaboration COE and Collaboration


Leader will be able to Create a site; Else
Request a Site
Click on Request a Site/Create a Site
button
Fill the Site Provisioning Form and
Submit

SharePoint Site Provisioning Wizard


https://portal.dupont.com > Create a SharePoint Site

DuPont SharePoint Site Descriptions


Site Type

Business Goal

Audience

Features / Content

Team Site

Capture and organize team documents, encourage


communication, and promote collaboration among team
members.

Team
Work Group

Project Workspace

Need a central repository to track deliverables, milestones


and results.

Project Team

Community of Practice

Find, share, and transfer knowledge through practice and


participation in order to:

Respond more rapidly to customer needs and


inquiries
Reduce rework and preventing "reinvention of the

wheel"
Spawn new ideas for products and services

Bridge the gap between knowing what and knowing

how
Develop individual capabilities

Leverage knowledge

This template has functionalities similar to Domino Docs


template in Lotus Notes.

A community who shares


an interest, passion,
practice and/or a
profession

Announcements
Shared Documents
Library
Calendar
Tasks
Links
Team Discussions
Issues
Tasks
Project document Library
Risks
Deliverables, Calendar
Links
Lists
Team Discussions
Announcements
Team Discussions

Shared Documents
Calendar
Tasks
Links

My Site

Want to share to enable others to find you, your expertise,


and discover and leverage artifacts youve worked on.

Enterprise
Colleagues

Wiki Site

This template is based on Microsoft's default wiki template

Blog Site

This template is based on Microsoft's default blog template

Business
Function
Business
Function

DuPont Docs

Business
Function

Libraries
Custom Lists
workflows
Profile
Personal Documents
Shared Documents
Blog
Newsfeed
Wiki
Blog

SharePoint Site Directory


https://portal.dupont.com > SharePoint Directory > View the Site Directory
Tag the Site Directory for
future easy access from your
Mysite

Sort columns by clicking on the column title; filter by hovering


your mouse over the column heading and clicking on the down
arrow

The Site Directory lists all of the currently existing DuPont SharePoint sites, regardless of whether
the person viewing the list has permission to access to the site. To avoid duplication, before
creating a new site, check the Site Directory to see if one addressing your topic of interest
already exists.

Site Creation Approval Workflow

Functional Overview Site Renewal

At the time of creation all sites are supposed to be


tagged with an expiration date of 1 year from
creation.
A deletion process is supposed to kick off 45 days
prior to the site expiration date
Site owner should be given 30 days to respond to the
deletion notice
Reminder is send to Site owner in 15 days
Remaining 15 days are for the legal owner to take action
should the site owner fail to respond

The deletion process should enable users to confirm


a site for deletion or extend its lifetime for another
year.
The site should be deleted from the system on its
expiration date.

Site Deletion Workflow

Demo

Thank You

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