Find and Replace Text

Find Text

Click the Home ribbons Find button to display the

Find and Replace dialog box. You can also press

Ctrl + F to display the Find and Replace dialog box.
Enter Search Text
Type the text you want to find in the search for text box.

Start the search

Click the Find Next button. Word searches from the current text

cursors position in the document to the end of the file.

If word find the text it highlights it.
You may be able to see the highlighted text, but if not, you can move or
close the find and replace dialog box to see the highlighted text.
If you have clicked the Find All button instead of Find, Word would have
highlighted all occurrences of any matching text in the document.
Type Replacement Text
Instead of locating text, if you want word to replace the found text with

something else , click the home ribbons replace button instead of the find
button to display the Find and replace dialog box. Where you can put
replacement text.

Find and Replace Text

Replace the Text
Click the replace button to replace the next occurrence of the

found text with your replacement text.

Replace all occurrences:
Instead of replace , if you click the replace all button, word

replaces all the matches with your replacement text throughout

the document.
Find previous Matches
Click more and select up before doing a find or replace operation

if you want o find or replace from the current text cursors

position back to the start of the document. Also many other
options are available as showing picture such as search match
case etc.
Use wildcards option if you want to perform a wildcard

search also you can find formatted

text.
Find: Ctrl +
F
Replace: Ctrl + H
Go to : F5

Any single
character ?

s?t finds sat and set.

Any string of
characters *

s*d finds sad and

started.

The beginning of a
word <

<(inter) finds interesting

and intercept, but not
splintered.

The end of a word >

(in)> finds in and within,

but not interesting.

Go to command use for navigation in document to locate

pages, sections, footnote, bookmark etc.

Check a documents spelling and grammar

By default, Microsoft Word checks spelling and grammar

automatically as you type, using wavy red underlines to

indicate possible spelling problems and wavy green
underlines to indicate possible grammatical problems.
1. You can also check spelling and grammar all at once.
2. Check spelling and grammar automatically as you type
.Make sure automatic spelling and grammar checking are
turned on.
.How?
.On the office button, click Options, and choose Proofing
then click the Spelling & Grammar tab.
.Select the Check spelling and grammar check boxes.
.Type in the document.
.Right-click a word with a wavy red or green underline, and
then select the command or the spelling alternative you
want.

Check a documents spelling and grammar

You can use AutoCorrect to automatically correct spelling as you

type, without having to confirm each correction. For example, if

you type definately and then type a space or other punctuation,
AutoCorrect automatically replaces it with "definitely."
If Word finds a lowercase word, for example "london," that is listed
in the main dictionary only with a different capitalization
("London"), the capitalization may be flagged or corrected
automatically as you type. You can specify that Word not flag this
capitalization by adding the lowercase form to a custom dictionary.
Check spelling and grammar all at once
This method is useful if you want to postpone proofing a document until

after you finish editing it. You can check for possible spelling and
grammatical problems, and then confirm each correction.
Click the review ribbon tab to display the proofing options. Click spelling &

grammar to check your documents spelling and grammar. F7 is the short

cut key for this.
From dialog box many options are available such as ignore , add to

dictionary , ignore all , change , change all etc. you can use it for spell and
grammar check at once.

Print a document

There are 3 printing options available to you in Word 2007:

Print
Click the Microsoft Office Button, and then click Print.
Keyboard shortcutTo display the Print dialog box, press CTRL+P.
Click the options that you want, such as the number of pages or which

pages you want to print.

Quick Print,
To print without using the Print dialog box, click the

Microsoft Office Button, point to the arrow next to Print,

and then click Quick Print.
Print Preview
Print Preview will display how the document would look if you
were to print it on paper, allowing you to check its
presentation and layout. To do this Word zooms out just
enough to get the whole page in its workspace.

Print a document

click on Print or press Ctrl+P to see the print dialog box. You can specify
different page ranges for example all mean all pages, 1,3 mean print
first and third page, 5-12 mean print pages 5,6,7,8,9,10,11,12 also you
can use 1,3,5-12 . P1s3-p8s3(it print from page 1 section 3 up to page 8
section 3). Current page mean it print the current page where curer is .
Page per sheet mean how many pages to be printed on single
sheet (for example on A4, letter, legal etc.). Also there are
option select printer , find printer , and a options button,
number of copies selector etc. also there is properties button
where you can set diff properties for example paper is a4 or

Add a Bulleted List

If you have lists of data, you may want to bullet them.
Type a first Item
Anytime you want to begin a new bulleted list, simply type an asterisk (*) followed by a

space and then the first line of your list. Do this on a new line. So, to start your list,
type an asterisk , a space , and then the text for the first item in your list. Word
recognizes that youre starting a bulleted list and converts the asterisk to a bullet
symbol.
Continue the List
You wont have to continue typing the asterisk after word recognizes that you're typing

a list. Word converts your asterisk to the bullet item on the first line and puts a bullet
at the start of your next line so that you can continue typing . You only need to worry
about your list items, word takes care of the bullets and the indention.
Indent the List
When you want to create a sublists of bulleted items, press Tab or indent

button/command from after the bullet appears. Word indents the item to create the
indented list and uses a different bullet symbol for the indented sublist.
Convert text into bulleted list
Just typed items , just select them and convert to bulleted list by clicking the ribbons

bullet button.
End the List
Press two time enter to end the list and start typing regular text.

Add a Numbered List

If you have lists of data, you may want to number them.
Type a first Item
When you want to begin a numbered list, simply type a number followed by a period or

closing parenthesis , such as 1. or 1), followed by a space and then the first line of
your list. Do this on a new line.
Word recognized that youve begun a numbered lsit and continues the numbering as
you type.
Continue the List
You wont have to continue typing the asterisk after word recognizes that you're typing

a list. Word converts your asterisk to the number item on the first line and puts a
number at the start of your next line so that you can continue typing . You only need to
worry about your list items, word takes care of the bullets and the indention.
Indent the List
When you want to create a sublists of number items, press Tab or indent

button/command from after the number appears. Word indents the item to create the
indented list and uses a different number for the indented sublist.
Convert text into bulleted list
Just typed items , just select them and convert to Numbered list by clicking the

ribbons number button.

End the List
Press two time enter to end the list and start typing regular text.

Multilevel lists
A multilevel list shows the list items at different

levels rather than at one level.

You can pick a multilevel list style from the gallery,
or you can create a newMultilevel
multilevel list style.
list

Numbe
rs list

Bullets
lists

Indent
Command/but
ton

Use a Theme
Themes:
Preset formatting choices that include fonts, colors, margins, and

possibly extra elements such as borders. Theme apply to your entire

document.
Select page layout tab on the ribbon from theme group select built
in theme , colors (also create new color combination for theme and save
it), font style (also create new font style and save it), effects etc.
Or save overall changes as a new theme.

Use a Template
Template:
A predefined document with styles and other formatting, such as

columns and tables, that forms a model for new documents.

Click on office button then click on new select template (for example
from installed template) or create a new one and save it .

Use a Style
Style:
A set of character and paragraph formats you can apply to text to change that

texts format details.

1. select the text for the style

When you want to apply a predefined style to text, first select the text.

2. Display the available styles

Go to Home tab , there is style group/box which contain predefined styles.

3. Select a style

Go to Home tab then style group/box pick a style from predefined styles.
4. Apply styles

word name each style that it supplies. From drop down arrow click on
apply styles and select a style by name. such as for text or table.
5. Create your own style
I . select text and save selection to style gallery
II. Create new style go to home tab -> style group-> click on drop
down arrow click on apply styles (a dialog box open) then click on
style button (another dialog box open) then click on new style button.
And define styles.

Create a cover page

A cover page includes sample text that acts as placeholder

text for your name and other relevant data. After inserting
a cover page , you will need to change the placeholder text
to reflect your own data.
Request a cover page:
Click insert ribbons cover page button. Word display a gallery that

presents you with a scrolling list of cover page designs you can select
from.
Select cover page
Select a cover page from the gallery that you want word to insert. Word

insert that cover page at the beginning of your document

Fill in your details.
Fill in the cover page details with your own specifics.

Create your own cover page

Create your own page and select it and from cover page drop

down select save selection to cover page gallery.

Insert graphics in your document

Request a picture:
To insert a graphics image from a file, first place your text cursor
close to where you want the image to go. Then display the Insert
gibbon and click picture. Locate a picture file on your computer. And
click insert button .
Adjust the size:
Your picture is selected so that you can make adjustments. Whenever

a pictue is selected, eight sizing handles appear around the picture

that you can drag to increase or decrease the pictures size.
In addition , the Picture Tools ribbon appears, offering one-click
access to many common graphics-related tasks.

Place the Picture:

If you want to embed the image inside text somewhere on the page,
click the Position button to display the text wrapping positions
where your picture can go. As you point to each option, words live
preview mode shows you where the image will appear if you decide
to click to choose that location.

Insert graphics in your document

Insert a clip art gallery item+ request a specific

image by search & change style:

You can insert one of offices gallery images instead of importing

your own graphics image. Just click on clip art .

A clip art task pane is open on left type in search box for example
symbol and press go .
From list of images choose your one.
Or on clip art task pane from bottom select organize clip art and
browse the desired images.
A format tab is appear in the ribbon . Customize (change style)
your image as you need.

Add a picture Caption : click reference ribbon

button and click insert caption button. And type
caption.
click exclude label from caption if you dont want
word to place a label such as figure 1.

About the Rulers

Word has two rulers: the horizontal ruler and the vertical ruler. Both of these rulers are
onscreen guides that display measurement values so that youll know where on the page
your text will appears.
Horizontal

ruler: A guide you can display across the top of your document that
shows the horizontal position of text and graphics on the page.
Vertical ruler: A guide you can display down the left side of your document that
shows the vertical position of text and graphics on the page.
In addition to showing margins and the page width, the horizontal ruler can display
these items:
Tab Stop (in tab selector box)
Paragraph Indent
Column (mean when you insert multicolumn rulers also display guides to columns.)

Indent:
The space between the left and right page margins and the current paragraph.

Types

of Paragraph Indent

Left margin Indent an indentation of the left edge of all lines in a paragraph.

Increasing the left-margin Indent moves the left edge of the paragraph closer to the
documents center.
Right margin Indent: an indentation of the right edge of all lines in a paragraph. In
creasing the right margin Indent moves the right edge of the paragraph closer to the
documents center.
First line Indent A first line indent in a paragraph mean, only first line move towards
center and remaining lines remains in their actual position.
Hanging Indent A hanging Indent in a paragraph mean , first line of paragraph remains
in actual position but remain lines moves toward center.

About the Rulers

If you format different paragraphs in your document
differently from one another, the ruler will change to
reflect those differences.
In other words, if the first paragraph has a first-line
indent, when you click any where within that
paragraph, the ruler changes to the first line indent.

In above example only first line indent is applied.

Also it has two left stop.

About Paragraph Breaks(Show hide special Editing Character)

Words nonprinting characters enable you

to see the hidden element that word uses

to determine where certain formatting
should begin and end . You can enable this
option by clicking on nonprinting characters
button on home tab in ribbon. Or by short
cut key. Examples of non-printing
characters are
Column breaks , Hidden text, Newline (break)
characters, Page breaks
CTRL + SHIFT + *
,Paragraph marks, Section breaks, Spaces, Tabs etc.

special Editing Character)

Nonprinting Break Characters: it insert a line break in a
paragraph but remaining lines still part of the paragraph.
(Shift+Enter)
Non printing paragraph mark:
It shows the end of paragraph if you press Enter a new
paragraph started.

About Paragraph Tabs

Tab Stop: Controls the horizontal placement of text on a line.
There are five types of word tab stops that are tab selector box.

In above example text: name is on left tab stop, text address in

on right tab stop, on 32.90 decimal tab stop is applied. On text:
company center tab stop is applied. Also there is a bar tab stop.

If you double click on any tab stop a dialog box

open you can also specify tab stop from here.

More commands on tab selector

The final two options on the tab selector

are actually for indents. You can click these

and then click the ruler to position the
indents, rather than sliding the indent
markers along the ruler.
Click First Line Indent ,
and then click
the upper half of the horizontal ruler where
you want the first line of a paragraph to
begin.
Click Hanging Indent ,
and then click
the lower half of the horizontal ruler where
you want the second and all following lines
of a paragraph to begin.

Apply Character formatting

You can format your text to modify the way it looks. Common
character formatting styles are underline, boldface, and italicized
text. Word offers several additional character formats such as
double under line, strike through, double strike through etc. apply
from font group on home tab in ribbon. Or click on launch button in
font group to see additional formatting options. Or press CTRL + D
Select text:

select the text on which you required character

formatting.
select a font from font group on home
tab in ribbon example arial.
Choose a Font point size: select a font size from font group on home
tab in ribbon example 12
Apply font color from font group
Display the Font dialog box: click on launch button on font group
or press CTRL + D for additional character formatting commands
such as line spacing , character spacing, double underline,
superscript, sub script, etc.
Choose a Font (font face):

Ctrl + D or click on launch button

Apply Paragraph Formatting

You can format your text in a paragraph. You can change the format of entire
paragraphs of text, such as the line spacing justification, and indentation of text.
You can apply that format to selected paragraphs or to all the paragraphs in your
document. Also you can apply indentation (first line indent , hanging indent, left
and right indent) on selected paragraphs.

Determines the paragraph texts alignment

in relation to the right and left margins. Their are four types of
justification.

JUSTIFICATION/alignment:

Left-align :A left-aligned paragraph is considered normal. The left side of

the paragraph is even and the right side is jagged.

To left-align a paragraph, press Ctrl+L or click the Align Text Left button.
This type of alignment is ragged right.
Right-align :A right-aligned paragraph has its right margin even(equal). The left margin,

however, is rough(rough).
To right-align a paragraph, press Ctrl+R or click the Align Text Right button. This type of

alignment is ragged left or flush right.

Center-align :Centering a paragraph places each line in that paragraph in the

middle of a page, with an equal amount of space to the line's right and left.
To center a paragraph, press Ctrl+E or use the Center button.
Justify :Full justification occurs when both the left and right sides of a paragraph are

lined up flush with the page margins.

To fully justify a paragraph, press Ctrl+J or click the Justify button.

Set up page formatting

You will often need to make format changes to your entire document.
Perhaps you want to change the margins that word uses when you print
your document. You may want to add a background color or even put a
border around the document.
The page layout ribbon contains word options that enable you to modify
your documents format. Any changes you make apply to all pages in
your document.
Display the page options: Select Page Layout ribbon to see your

page-formatting options. From this ribbon, you can format you

themes, set margins, insert page and section breaks, add line
number , add background colors and watermarks and adjust the
entire document's indentation and spacing.
Adjust your margins :you can change margins from page

setup group On the page layout tab on the ribbon. Margins

such left , right, top, bottom
Adjust paper size :from here you can adjust paper size , such as A4,

Letter, Legal
Set page orientation :you can also change the orientation of page

such as Portrait to landscape.

Set up page formatting

You will often need to make format changes to your entire document.
Perhaps you want to change the margins that word uses when you print
your document. You may want to add a background color or even put a
border around the document.
The page layout ribbon contains word options that enable you to modify
your documents format. Any changes you make apply to all pages in
your document.
Display the page options: Select Page Layout ribbon to see your

page-formatting options. From this ribbon, you can format you

themes, set margins, insert page and section breaks, add line
number , add background colors and watermarks and adjust the
entire document's indentation and spacing.
Adjust your margins :you can change margins from page

setup group On the page layout tab on the ribbon. Margins

such left , right, top, bottom
Adjust paper size :from hereLandscape
you can adjust paper size , such as A4,
Portrai

Letter, Legal

Set page orientation :you can also change the orientation of page

such as Portrait to landscape.

Create a Multicolumn Newsletter

When you want to create newspaper-style columns such as those that appear in
newsletter and brochuresconfigure word to format your text with multiple
columns.
Column are created before or after typing the text.
Type your document (if you want create columns after typing the text)
Format your headline: you can insert a heading before the columns.
Select the text for columns : select all the text that will be converted to
multiple columns. This generally begins immediately following your headline.
Convert it to columns: Go the page layout tab from page setup group click on
columns command/button select one column , two column, three or click on
more columns and specify as you required. Also there is option for a line
between columns.
You can move to next columns you by placing a column break (click your page
layout tab and click the Breaks button to display the options and
select column break) . for navigation between columns you can use mouse or
keyboard short cuts are Ctrl+up/down/right/left arrows.
NOTE: ALSO YOU CAN use option insert section break and start a new section
on same page or on next page after typing the text in columns

apply to drop
down select option this point forward (but first you select one
column layout). By applying above steps you can insert columns then regular

After inserting columns, for typing regular text select from

text and so on.

Tables in ms word 2007

Words tables-creation power shines when you see how easily you
can compose customized tables in word documents. Tables might
contain numbers, text, graphics, or combinations of any of these.
Each row and column intersection is called a cell.
Tables: Collections of information organized in rows and columns.
Cell: a row and column intersection in a word table.
Navigation: you can use mouse for navigation in table cells or by
keyboard using up/down/left/right arrows or by tab to move in next
cell or shift+tab to move in previous cell.
If you are in last cell of the table then you press tab a new row
inserted.

After you create a table , you can easily adjust its height and width
by dragging one of the edges with your mouse. You can add and
delete rows and columns, too. In addition you can apply formatting
attributes to your table to add color, highlighting, special fonts,
and other format attributes that make a dull table look good.

Create a Quick Table

Quick Tables: a collection of predesigned tables such as

calendars and two column lists that you can begin with.
1. Request a table
1. Click the Table button on your insert ribbon , and then click Quick Tables

to display the scrolling list of built-in tables.

2. Choose a quick table
1. Scroll through the quick table list to find a table you want to insert into

your document.
3. Insert the quick table
1. Click to select the quick table you want to use. Word inserts the table

into your document at the current insertion point.

4. Format your quick table
1. Select the table style from the Table Styles section of your Design

ribbon. As you point to each style, word updates your quick table to
reflect that styles format. Click to select one of the styles to apply it to
your quick table.
5. Edit your quick table
1. Use word's table movement keys and formatting commands to adjust

the data and format of your quick table.

Create a Table
Quick Tables: a collection of predesigned tables such as calendars and two
column lists that you can begin with.
1. Type to create a table

You can easily create tables from your keyboard a simple example is you type the following and press
enter.
+----+-----+------+
Also you can type text using tab key then select it and use option convert text to tables from table
command button.
2. Insert a premade table
1. Click the insert ribbons table button to display the grid of table cells. Drag your mouse

over the grid to tell word the size of the table , in rows and columns that your want to
insert . And then click . A table is inserted in your document.
3. Insert a table by specifying rows and columns
1. Click on insert ribbon tab, then click on tables and click insert table specify number of

rows and columns click ok . Table is inserted into a document. Where is curser is
blinking.
4. Draw to create a table
1. Instead of letting word insert your table, you can draw your table in the shape and size

you want it to be.

2. Click where you want to create your table, and on the insert ribbon, click the tables
group. Click the draw table button, and youll notice that your mouse cursor changes to
a pencil. Simply you can draw a table as you can draw a table on paper with pencil.
5. Create a New Table Style
1. If you fine yourself creating the same style of table multiple times, and the style is

different from the table styles that word's insert ribbon provides, you can create your
own table style , select it and from quick table select save selection to quick table
gallery and you can use it again and again later on in your document , it display .

Manage Tables
You need to add more rows or columns in existing tables , you need to
remove rows or columns ,adjust the size of rows and columns or merge
cells etc.
1. Resize the Columns
1. Adjusting a columns size is extremely simple. Move your mouse
pointer to an edge of the column you want to resize
(increase/decrease the column width). The mouse pointer changes
to a double arrow. Click the edge of the column and drag the
column left or right. When you release the mouse, word resizes
the column to its new size. Also you do above with rows.
2. Delete columns
1. Select a column you want to delete by clicking the top line of that
column. Right-click and a menu appears. Select delete columns to
delete the column from the table. Or select column by dragging
then right click and delete the columns/cells. Same you can do
with rows by selecting them.
3. Insert a column
1. Right click in table , and select insert then select insert
column(right or left) / or row below/above.
4. Merge Cells : select cells then right click , after that select merge

cell option.

Office Clip Board

The Microsoft Office Clipboard allows you to copy up to 24 multiple
text and graphical items from Office documents or other programs
and paste them into another Office document/ or in same
document.
By using the Office Clipboard, you can arrange the copied items the
way that you want in the document.
The Office Clipboard works with the standard Copy and Paste
commands. Just copy an item to the Office Clipboard to add it to
your collection, and then paste it from the Office Clipboard into any
Office document at any time. Up to 24 collected items stay on the
Office Clipboard until you exit all Office programs or you delete the
items from the Clipboard task pane.
After you exit all Office programs, only the last item that you copied
stays on the Office Clipboard. When you exit all Office programs
and restart your computer, the Office Clipboard is cleared of all
items.
On the Home tab, in the Clipboard group, click the
Clipboard Dialog Box Launcher.